AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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----AGENDA PRE WORK FOR MARCH 2018 MEETING ----
AGENDA
1. Attendance (XX/43)
This section is to record the meeting attendance. Colors are to identify the corresponding attendance state: Green=Present, Yellow=Apology, Red=Not Present,
ALS (Total 23 :: 10CA/2PR/11US) - Attendance (12/23)
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ALS
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REP
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ALT
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Kenneth L. Whitehurst
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Karen Mulberry
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For updates please contact Evin Erdoğdu, At-Large Staff.
*P=Present
Unaffiliated (Total 22 :: 4CA/1PR/17US) Attendance (X/22)
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#
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Name
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Region
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<<For updates please contact Evin Erdoğdu, At-Large Staff.
Others
2. Quorum :: (35%) Consensus (12/9) - (50%) Votes (12/12)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
-→ 12 February [Recording: --] Quorum determined after meeting [Decision]: There was quorum.
3. Approval of the Agenda & Discussion Order
This section is to record the approval of this meeting agenda and its discussion order.
-→ 14 March [Recording: --] [Decision]:
ITEM 016: NARALO 10th Anniversary @ ICANN 61
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January 2018, Open again 12 February 2018, 12 February 2018
TYPE: General
DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.
20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --] Offline report: This item is being discussed offline with the secretariat. Once the final schedule and agenda is set will be informed here. [Decision]: Recommend to put in a dormant state.
-→ 12 February 2018 [Recording: 46] Change item title to NARALO 10th Anniversary @ICANN61. General Idea: 60 minutes event to be done at noon hour on Monday, 12 March 2018 on one side of the main atrium. Posible flow...
- 10 minutes general talk: brief NARALO 10 year history (pictures running in the background). Speakers to be determined
- 5 minutes talk about the "Pleneros" music.
- 25 minutes of music: 5 songs / 5 minutes each
- 15 minutes - happy birthday song with a tropical rhythm and a cake.
[Decision]: Recommend to close
4. Resolved Discussions (i.e. Closed or Dormant)
This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.
-→ 12 February [Recording: 03] William wanted to keep open ITEM 021: Snippet Webinar - Net Neutrality. [Decision]: Item will be closed as is and a new discussion will be open to cover this theme. William to submit discussion title and description.
5. Meeting Discussion Order
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Lead
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Item #
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Allotted Time/Running Time
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Snippet Webinar :: TBD
- General discussion
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Alfredo
Calderón (Alfredo)
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(00:15 /00:30)
(00:15 /00:45)
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Two CROP Trips Available for FY18
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Glenn
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John
Laprise (John)
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ED
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if we get to them....
Outreach WG Update
NARALO Elections
NARALO 10th Anniversary @ ICANN 61
ABR (Additional Budget Request)
NomCom update report
Individual member representative
Glenn
Ed
Ed
Heidi
Leah
Ed
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*(allowed time/running time)
5. Current Discussions (→= current meeting date)
This section is for discussions that have been carried forward to this meeting.
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LEAD: Glenn McKnight
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight. Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.
08 January 2018: [Recording: --] Item not discussed. [Decision]: Carry forward to next meeting
→ 12 February [Recording: --] Need to clarify who is the current rep and how to move forward with selecting the new rep for 2018. [Decision]: Carry forward to next meeting
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LEAD: Leah Sykmekher
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Brief report by our 2018 NomCom representative.
20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: 52:05] Report given. [Decision]: Carry forward to next meeting.
08 January 2018: [Recording: --] This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach: We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018, 2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon [Decision]: Carry forward to next meeting
-→ 12 February2018 [Recording: --] Off-Line Report: Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]: Carry forward to next meeting.
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LEAD: John Laprice / Policy Group
OPEN: 20 Nov 2017, CLOSED:
TYPE: Policy
DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE. Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]: Carry forward to next meeting
11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --] There was no one from the Policy Group to discuss this item. [Decision]: Carry forward to next meeting.
-→ 12 February 2018 [Recording: 42] There was no one from the Policy Group to discuss this item. [Decision]: Carry forward to next meeting.
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LEAD: Heidi Ulrich
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: To inform the region about important updates to the ABR
20 November 2017: [Recording: 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: 44:39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting
-→ 08 January 2018: [Recording: --] Offline report: ABR deadline is Friday, 12 January 2018. [Decision]: Carry forward to next meeting
-→ 12 February [Recording: 50] Final results in May 2018 [Decision]: Revisit in May - Recommend to put in a dormant state until then.
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LEAD: Glenn McKnight
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.
20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: --] This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
-→ 12 February 2018 [Recording: --] Off Line Report: [Decision]: Carry forward to next meeting
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ITEM 017: Outreach WG Updates
LEAD: Glenn McKnight
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.
20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.
11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --] Report given [Decision]: Carry forward to next meeting
-→ 12 February 2018 [Recording: 42] Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting
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ITEM 020: ALS Decertification
LEAD: Eduardo Díaz
OPEN: 11 December 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is for discussing NARALO ALs decertifications
11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
EN - Randy Glass America@Large/US
EN - Steve Anderson Open Media/CA
EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
08 January 2018: [Recording: 07] The following ALSs were sent to ALAC to be decertified: America@Large/US, Open Media/CA & Visually Impaired & Blind Users Group (VIBUG)/US. [Decision]: Recommend to put dormant until final vote is done by ALAC.
-→ 12 February 2018 [Recording: --] The ALAC has decertified the following organizations as ICANN At-Large Structures: VIBUG, America@Large, Open Media, ISOC Disabled and Special Needs, ISOC North Carolina (NARALO). [Decision]: Recommend to close.
6. New Discussions (→= current meeting date)
This section is for new discussions in the agenda for this meeting.
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ITEM 023: NARALO Elections
LEAD: Glenn Mcknight
OPEN: 12 February 2018, CLOSED:
TYPE: General
DESCRIPTION: 2018 NARALO Election Timeline (DRAFT)
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Date
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Event
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4 April 2018
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Nominations* open for three positions: Secretariat, ALAC Representative and NomCom Delegate. ROP 6.1.2: "Candidates for office may be an Individual Member or a member of an ALS Member, and must be resident in North America."
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16 April 2018
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Nominations Close. ROP 6.4.1: "The nomination period shall be no fewer than ten (10) working days."
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23 April 2018
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Deadline for Nomination Acceptance. ROP 6.4.2: "Nominations other than self-nominations must be accepted within 7 days of the close of the nomination period."
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24 April 2018
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NARALO Special Purpose Call on NARALO 2018 Elections: "Get to Know the Candidates" - 24 April 2018
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9 May 2018
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Elections end.
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Newly selected ALAC Members and RALO leaders are seated at the close of the 2018 AGM on October 26, 2018. The newly selected NomCom Delegate is seated when the 2018 NomCom convenes.
→ 12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting
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ITEM 024: Snippet Webinar - "Typo-squatting: Not Just a Brand/Tradename Problem"
LEAD: Alfredo Calderón / Education Group
OPEN: 12 February 2018, CLOSED:
TYPE: [Education]
DESCRIPTION: Seminar will be held by an expert from LookingGlass. To cover: short background on the topic, How does it impact end-users, Is it within the remit/scope of the mission of ICANN? If so, what can NARALO do?
-→ 12 February 2018 [Recording: 10] Seminar given. Please refer to recording/transcript for details. [Decision]: Recommend to close.
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ITEM 025: Two CROP Trips Available for FY18
LEAD: Glenn Mcknight
OPEN: 12 February 2018, CLOSED:
TYPE: [Outreach]
DESCRIPTION: There are currently two trips available under this program. These need to be requested before 4 May, 2018 deadline.
-→ 12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.
7. Any Other Business (AOB)
This section is for any new discussions not in the agenda for this meeting.
ITEM 026*: [Item title here]
LEAD: [name]
OPEN: [open date], CLOSED:
TYPE: [General], [Policy], [Education], [Outreach]
DESCRIPTION: [Brief description]
*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.
8. Next Meeting:
-→ 14 March 2018: 9 April 2018 @ 19:00 UTC
