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8..4            If any person leaves an appointed position prior to the normal end of their term, the person appointed as a replacement will serve only for the remainder of the incumbent’s term. This interim appointment should not negatively impact the individual’s eligibility to be appointed to this position on a regular basis at a later stage.

Section D. Selections, Elections and Appointments

16. General Provisions

16.1            According to the ICANN Bylaws, the ALAC Chair has to be formally elected. Other selections and appointments can be made by Consensus, but failing that, elections can always be used as a last resort.

16.2            Elections and selections can take place by electronic mail, online ballot, written ballot, or any other convenient and accurate means that are deemed to provide appropriate degree of confidentiality.

17. Procedures for the Election of Chair and Selection of the ALAC Leadership Team

17.1            Ordinary Chair Elections

17.1.1               Ordinary elections of the ALAC Chair shall be held so as to have the new Chair selected prior to the start of the AAGM. The selection should preferably be completed at least three weeks prior to the start of the AAGM to allow for the orderly selection of the rest of the ALAC Leadership Team.

17.1.2               The time schedule of the election process must take into account a possible run-off election.

17.1.3               The Chair/Staff shall send via Approved Distribution Lists a Selection Call for the ALAC Chair, giving the schedule and modalities of the election process and requesting nominations (including self-nominations) by ALAC Members. The Selection Call will allow at least fourteen days for nominations.

17.1.4               The requirements to be met by nominees for Chair are listed in Paragraph 5.

17.1.5               A nominee must send a message of acceptance to the same list on which nominations were solicited within seven days of the close of nominations. The acceptance should be sent via Staff if the nominee does not have sending privileges to that list. An ALAC SoI must be completed prior to the close of the acceptance period if the nominee does not already have one.

17.1.6               The Chair/Staff shall post to the Approved Distribution Lists a Selection Summary of all valid nominations for Chair, announcing the detailed election process after the deadline for nomination acceptance has passed.

17.1.7               Nominations will then be discussed on the Approved Distribution Lists, conference calls or other electronic or face-to-face meetings as appropriate.

17.2            Determination of winner

The following steps must be carried out in the specified order until a winner is declared or the election process is restarted with a new vote or Selection Call:

2.2.1               The winning candidate must receive votes from a majority of the sitting ALAC Members.

2.2.2               If the number of abstentions constitutes the majority of the sitting ALAC Members, the entire election process must be re-started with a Selection Call.

2.2.3               If the number of votes minus the number of abstentions does not constitute majority of the sitting ALAC Members, the vote must be re-run with the same slate of candidates. This may be done only once per Selection Call. If the situation occurs more than once, the entire election process must be re-started with a Selection Call.

2.2.4               In situations where there are more than two candidates:

2.2.4.1              If all candidates receive the same number of votes, the vote must be re-run with the same slate of candidates. This may be done only once for a given set of candidates per Selection Call. If the situation occurs more than once, the entire election process must be re-started with a Selection Call.

2.2.4.2              Drop the candidate placing last. If there is a tie, drop all candidates with the lowest number of votes. Re-run the vote with the remaining candidates.

2.2.5               If there are two candidates and both receive an equal number of votes, re-run the vote with the same slate of candidates. This may be done only once per Selection Call. If the situation occurs more than once, the entire election process must be re-started with a Selection Call.

2.3            Ordinary ALAC Leadership Team selections

2.3.1               Ordinary selections of the ALT Members will be held in connection with the AAGM.

2.3.2               The incoming Chair must be selected prior to the initiation of the selection process for the other ALT Members.

2.3.3               The Chair/Staff shall send via Approved Distribution Lists, a Selection Call for the ALT Members identifying the positions to be filled, giving the schedule and modalities of the selection process and requesting nominations (including self-nominations) by ALAC Members. The Selection Call will allow at least seven days for nominations.

2.3.4               The requirements to be met by Leadership Team nominees are listed in Paragraph 6.

2.3.5               A nominee must send a message of acceptance to the same list on which nominations were solicited within seven days of the close of nominations. The acceptance should be sent via Staff if the nominee does not have sending privileges to that list. An ALAC SoI must be completed prior to the close of the acceptance period if the nominee does not have one.

2.3.6               The selection of the ALT Members (excluding the Chair) shall be carried out prior to or during the AAGM using the standard ALAC process of Consensus if possible, and barring that, by secret ballot. If a vote is required for any position, the winner requires a majority of votes as per standard ALAC voting methodology. A voting method incorporating instant runoff may be used if deemed necessary. There must be no more than one person selected from each of the regions not represented by the Chair.

2.4            Extraordinary selections, elections and appointments

2.4.1               Extraordinary selections may be held, at the discretion of the ALAC, if for any reason a vacancy arises outside the normal election cycle, and an ALT position (including the Chair) becomes available.

2.4.2               When such an extraordinary selection is to occur, the Chair/Staff shall send via Approved Distribution Lists, a Selection Call for filling the open position for the remainder of the ordinary term, asking for nominations by a fourteen day deadline or sooner if warranted by special circumstances. Nominations may only be made by sitting ALAC Members. The Selection Call should allow for nominations to be accepted within seven days of the nomination.

2.4.3               If the position of Chair is the vacancy being filled, nominations may be for ALAC Members from any region.

2.4.4               If the position of one of the other Members of the Leadership Team is being filled, nominations may only be for an ALAC Member from the region represented by the previous incumbent.

2.4.5               Only sitting ALAC Members are eligible and entitled to vote.

2.4.6               Within seven days of the nominations deadline, the Chair shall post to the Approved Distribution Lists a Selection Summary” of all valid nominations, announcing the date, time and modalities of the selection and specifying the term of the appointment.

2.4.7               If the Chair is being elected, and the incoming Chair is from different region than the Chair previously in office:

2.4.7.1              the existing ALT Member from the region represented by the new Chair must step down; and

a new ALT Member from the region represented by the former Chair must be selected

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