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GNSO Council Meeting #2 of 2024 held on 15 Feb 2024

• Agenda
• Matters of Interest
• Meeting Details
• Meeting Record
• Special Summary Report

GNSO Council Meeting #2 of 2024 held on 15 Feb 2024 

Full Agenda  |  Documents  |  Motions

• Item 1: Administrative Matters
• Item 2: Opening Remarks / Review of Projects List and Action Item List. 
• Item 3: Consent Agenda
  • Confirm Leadership of Standing Selection Committee (“SSC”)
  • Confirm GNSO-Nominated ICANN Fellowship Program Mentor
• Item 4: COUNCIL VOTE - Registration Data Accuracy
• Item 5: COUNCIL DISCUSSION - Update on SubPro Small Team Progress
• Item 6: COUNCIL DISCUSSION - Next Steps for Consideration of Expired Domain Deletion Policy (“EDDP”) and Expired Registration Recovery Policy (“ERRP”) 
• Item 7: COUNCIL DISCUSSION - ICANN79 Preparation
• Item 8: COUNCIL UPDATE: Draft NCAP Study 2 Report 
• Item 9: ANY OTHER BUSINESS 
  • 9.1 - ccNSO & GAC Liaison updates (every three months)
  • 9.2 - Board letter on Closed Generics
  • 9.3 - Standing Predictability Implementation Review Team (“SPIRT”) Charter Drafting Team Update
  • 9.4 - Status Update on Council Requests
  • 9.5 - Update from Contracted Party House Abuse Subgroup’s Meeting with the Non-Commercial Stakeholder Group
  • 9.6 - GNSO Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) survey
  • 9.7 - Update on Diacritic Study Request

For notes on highlighted items click on MATTERS OF INTEREST tab above

Matters of interest to ALAC/At-Large

• Item 1: Administrative Matters
  • Minutes of the GNSO Council Meeting on 21 December 2023 were posted on 02 January 2024
  • Minutes of the GNSO Council Meeting on 18 January 2023 were posted on 02 February 2024
• Item 3: Consent Agenda
  • Confirm Leadership of Standing Selection Committee (“SSC”)
  • Confirm GNSO-Nominated ICANN Fellowship Program Mentor
• Item 4: COUNCIL VOTE - Registration Data Accuracy
  • Following Council's discussion last month and seeing as (i) completion of the Data Processing Agreement (DPA) is pending. (ii) implementation of the NIS2 directive, and  (iii) publication of the Inferential Analysis of Maliciously Registered Domains (INFERMAL) Study is still pending (targeted for Sep 2024), Council will vote on deferring the consideration of the accuracy scoping work for an additional six months or potentially sooner if there is a passage of a significant event, e.g., completion of the Data Processing Agreement, implementation of the NIS2 directive, or publication of the INFERMAL study .  
• Item 5: COUNCIL DISCUSSION - Update on SubPro Small Team Progress
  • In March 2023, the ICANN Board approved the majority of the recommendations contained in the Final Report on the new gTLD Subsequent PDP, but also placed some recommendations into a pending status. The Council convened a small team that worked collaboratively with the ICANN Board to resolve all pending recommendations. While the majority of the pending recommendations were able to be adopted by the ICANN Board, recommendations across six Topics were not adopted by the ICANN Board.
  • With the primary task of addressing the pending recommendations now complete, the Council has tasked the Small Team Plus with an updated assignment form. The Small Team Plus has committed to a work plan to address the recommendations not adopted by the Board. Following that plan, the Small Team has completed initiation steps (i.e., developed background materials, preliminary Supplemental Recommendation language, and issued a call for volunteers for the Small Team Plus). The Small Team Plus has come to preliminary  Supplemental Recommendation language (i.e., stable text) for most of the six Topics.
  • Council will receive an update on the progress of the Small Team Plus.
• Item 6: COUNCIL DISCUSSION - Next Steps for Consideration of Expired Domain Deletion Policy (“EDDP”) and Expired Registration Recovery Policy (“ERRP”) 
  • Council previously considered when to request a Policy Status Report (“PSR”) for the purpose of conducting a review of the two Expiration Policies, the EDDP and the ERRP. In November 2020, given concerns about its capacity and no known issues with the policies, the Council agreed to delay the request for the Policy Status Report (PSR) for a period of 24 months. After 24 months had passed, the Council reconsidered whether it was an appropriate time to request a Policy Status Report.
  • In considering a Nov 2022 ICANN org report, Council agreed that both the EDDP and ERRP may benefit from further work, though the timing for the work requires further consideration. In particular, as the Compliance report noted, the language of the policy is ambiguous in parts and has caused confusion for registrants. As the ERRP was implemented in part to ensure that “expiration-related provisions in typical registration agreements are clear and conspicuous enough” and to ensure that “adequate notice exists to alert registrants of upcoming expirations,” the continuing registrant confusion warrants further consideration. Additionally, some of the existing language has become obsolete due to intervening data protection law requirements and will require updates.
  • To that end, Council requested further information from ICANN org on what expiration-related educational materials are currently published and whether additional information can be provided (whether as registrant educational material referenced in Section 4.3 or elsewhere on ICANN’s website). The Council noted receipt of this information would be helpful to the Council in determining if updates to these materials or additional material in other forms could be helpful to combat the ongoing registrant confusion.

  • Council will receive an update from ICANN org on the published materials. 

• Item 7: COUNCIL DISCUSSION - ICANN79 Preparation
  • Pre-ICANN79 GNSO Policy Webinar: 
    • Monday, 26 February 2024 at 21:00 UTC

Note: Mandatory for GNSO Council members

• • During ICANN79, the GNSO Council has the following meetings and events scheduled (times listed in AST):

Saturday, 2 March

• • • 09:00-10:00 - IDNs EPDP Team Working Session 
    • 13:15-14:30 - Transfer Policy Review PDP Working Group Session 1 of 2
    • 15:00-16:00 - Transfer Policy Review PDP Working Group Session 2 of 2
    • Time TBD: GNSO Council dinner

Sunday, 3 March

• • • 09:00-10:00 - GNSO Working Session 1 of 2
    • 10:30-12:00 - GNSO Working Session 2 of 2
    • 13:15-14:30 - GNSO Working Session 3 of 3

Monday, 04 March

• • • 15:00-16:00 Joint ICANN Board and GNSO Council

Tuesday, 05 March

• • • 17:30-18:30 - GNSO Council Informal meeting [closed]

Wednesday, 6 March

• • • 09:00-10:00 - Joint GNSO Council & GAC
    • 10:30-12:00 - SubPro Supplemental Recommendations Community Consultation
    • 13:15-15:15- GNSO Council Meeting

Thursday, 7 March

• • • 09:00-10:00 - GNSO Council SubPro Small Team Plus Meeting
    • 15:00-16:00 - GNSO Council Wrap-Up
  • During its Strategic Planning Session, Council agreed to conduct a triannual detailed review of the Program Management Tool. The action item coming from the SPS provided, “During a session at ICANN79, Council to prepare for a careful review of work captured in the Program Management Tool (PMT) that will conclude or initiate prior to the next AGM, or continue beyond the next AGM. Paul McGrady to coordinate with staff to plan for this inaugural effort.”
  • Council will receive an overview of the current block schedule and plan for its in-person meetings.
• Item 8: COUNCIL UPDATE: Draft NCAP Study 2 Report 
  • The Name Collision Analysis Project Discussion Group (NCAP) is currently seeking input on its draft Study 2 report and responses to a series of questions from the ICANN Board regarding name collisions as outlined in resolution 2017.11.02.30 and reaffirmed in resolution 2021.03.25.13.
  • Council will receive an overview of the draft Study 2 report and have the opportunity to ask questions.
• Item 9: ANY OTHER BUSINESS 
  • 9.3 - Standing Predictability Implementation Review Team (“SPIRT”) Charter Drafting Team Update
  • 9.7 - Update on Diacritic Study Request

GNSO Council Meeting #2 of 2024 held on 15 Feb 2024 at 21:00 UTC: http://tinyurl.com/42vy5duf 

13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; 00:00 Moscow (Friday); 08:00 Melbourne (Friday)

GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/92283565389?pwd=QnlHK1JSbzdiSFFZSjRjamxMTkNGdz09 

Non-Council members are welcome to attend the meeting or call as listen-only observers.

Records of 15 Feb 2024 Meeting

• Audio Recording
• Zoom Recording (includes chat and visual and rough transcript. To access the rough transcript, select the Audio Transcript tab)
• Transcript
• Minutes

Special Summary Report of 15 Feb 2024 Meeting to ALAC

For brevity, I will just highlight a few things here. For some of the issues, you can glean a wider perspective from GNSO Council Feb 2024 Matters of Interest and/or from GNSO Council Feb 2024 Meeting Records.

1. Consent Agenda

• Council confirms Karen Day as Chair and Segunfunmi Olajide as Vice-Chair of the GNSO Standing Selection Committee (SSC) for 2024.
• Council confirms Mark Datysgeld as the GNSO-Nominated Mentor for the 2024 ICANN Fellowship Program.

2. Registration Data Accuracy Scoping Team Recommendations #1 and #2

• Council resolved to extend the deferral of consideration of recommendations #1 and #2 of the Registration Data Accuracy Scoping Team write up for an additional six months, and commits to considering the Scoping Team recommendations at an earlier date if DPA negotiations have been completed before six months have passed or another significant event, such as the implementation of the NIS2 directive or the publication Inferential Analysis of Maliciously Registered Domains (INFERMAL) Study, occurs before six months have passed.

3.  Board Non-Adopted Subsequent Procedures (SubPro) Recommendations & GNSO SubPro Small Team Plus

• In March 2023, the ICANN Board approved the majority of the recommendations contained in the Final Report on the new gTLD Subsequent PDP, but also placed some recommendations into a pending status. The Council convened a small team that worked collaboratively with the ICANN Board to resolve all pending recommendations. While the majority of the pending recommendations were able to be adopted by the ICANN Board, recommendations across six Topics were not adopted by the ICANN Board.
• With the primary task of addressing the pending recommendations now complete, the Council has tasked the Small Team Plus with an updated assignment form. The Small Team Plus has committed to a work plan to address the recommendations not adopted by the Board. Following that plan, the Small Team has completed initiation steps (i.e., developed background materials, preliminary Supplemental Recommendation language, and issued a call for volunteers for the Small Team Plus). The Small Team Plus has come to preliminary  Supplemental Recommendation language (i.e., stable text) for most of the six Topics.
• The Small Team Plus (which includes the Board SubPro Caucus co-chairs and community subject matter experts/alternates) have now completed its immediate task of drafting supplemental recommendation language to address all the 10 recommendations not adopted by the Board. For details about the Small Team Plus and the draft supplemental recommendation language, please refer to this slide presentation.
• Next steps are for the Small Team Plus to present the draft supplemental recommendation language to the community for input vide;
  • (1) a session during ICANN79 Prep Week on 22 Feb;
  • (2) a community consultation session during ICANN79 on 6 Mar; and
  • (3) a follow up Small Team Plus meeting during ICANN79 on 7 Mar to consider community input received (if any).

4. Name Collision Analysis Project (NCAP) Study 2 Report

• The NCAP Discussion Group (NCAP DG) is currently seeking input on its draft Study 2 report and responses to a series of questions from the ICANN Board regarding name collisions as outlined in resolution 2017.11.02.30 and reaffirmed in resolution 2021.03.25.13.
• Council received an overview of the draft Study 2 report, which is structured to guide the reader through the methodology and significant findings of three pivotal research studies, as well as the analysis of the NCAP Discussion Group's extensive work activities. This material is what informs the eleven strategic recommendations provided at the end of the report.
• One of the key recommendations is the establishment of a new workflow, the Name Collision Risk Assessment Workflow, designed to enhance the assessment process of new generic top-level domains (gTLDs). This recommendation underscores the NCAP Discussion Group’s belief that name collisions should be approached not merely as a technical challenge but as a critical risk management issue.

5. Diacritics Study Request

• As a reminder, this request for a Diacritic Study is concerned with how to deal with existing ASCII TLDs which have a version with diacritics which are NOT considered as variants of each other accordingly to established Label Generation Rules (for eg. quebec and québec). 
• Council received an update from GNSO staff that a potential solution that may remove the need for a study request altogether is being developed and is likely to be ready for Council's consideration soon after ICANN79.

Action by ALAC Liaison

• •  Justine Chew To alert ALAC/CPWG when the GNSO staff's potential solution, which proposes to displace the need for Diacritic Study Request, is ready for Council's consideration.