AT-LARGE GATEWAY

At-Large Website

ALAC

RALOs

At-Large Regional Policy Engagement Program (ARPEP)

At-Large Governance

At-Large Reports

Policy Comments & Advice

Working Groups

ICANN Meetings

At-Large Summit (ATLAS III)

At-Large Review Implementation Plan Development

ALAC and RALO Elections, Selections, and Appointments

At-Large FY25 Strategic Priority Activities

Versions Compared

Old Version 6

changes.mady.by.user Wolf Ludwig

Saved on

compared with

New Version 7

changes.mady.by.user Silvia Vivanco

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

This is a first brainstorming to be verified and completed by others, particularly Wolfgang Kleinwächter.

Meeting Minutes:

1.  GA: According to the by laws regulations Wolf sent the first invitation. So the GA is according to the rules is convened. First is to draft a Report and send it to EURALO Board for inputs and comments. Then it will be sent to EURALO list again. If no comments arrive, then the draft will be approved in the meeting itself. Same procedure as every year.  GA will take place 13th  of June.  
Wolf suggested to concentrate on EURALO Prague Events and planning.

Review of AIs:

1) Contact the former ALAC Chairs-Vittorio, Annette, Jacqueline Morris, Cheryl. Personal invitations were sent to all of them Cheryl and Jacqueline have confirmed that they will participate.
Open point: Travel assistance, according to the budget we have until now, no much space to maneuver to provide travel assistance. Cheryl and Jacqueline will be in Prague. Most of the panel candidates are already confirmed.
Olivier: Roberto will be there, OCL hopes that being Prague such a central location.
Logistics:
100-125 people
Cocktail
Composition of panelists

Background music : We did the final selection for the sound track. Matt has compiled.  Before the opening when people arrive is Beethoven and then followed by others.
Slide show will be complementary to the event.
Yrjo: Is it the intention to synchronize the panel with the music.
First music, then panelist are in stage, at the same moment third slide is on the screen. Preliminary slide is on the screen and co-moderators start the introduction of the panelists.
OCL: From previous showcase, having a slide show is rather distracting, I would favor slides that are in sync with what is being said.
We should have a composition of slides, having someone from staff at a given moment.
Co-moderators have to decide the order in which the people are introduced.
Yrjo suggested to meet in person in Stockholm to make the suggestion.
AI: Wolf and Yrjo to start collecting slides.  The collection of material is a cross duty for all of us.  Wolf prefers 15 good slides. Deadline to send to staff: 16 June.  Matt will do the final technical compilation.

Staff:  Heidi has shared the At Large Summit videos and photos in Mexico and those from the RALO Signing Ceremonies. She asked Wolf and Yrjo to review and let us know what would be the next steps. http://www.atlarge.icann.org/sights-soundsImage Added
AI: Wolf to ask former Chairs to send historical photos by 13 June.
AI: Members of the EURALO ALAC Anniversary Event to ask others for photos from past At-Large events.

Invite Speakers
Those who are confirmed will organize and there will be a prior briefing with the panelists telling them their roles.  It should be decided by Stockholm.

Sponsors

The offer from the Hilton was expensive.
Now for 28 $ they are  able to offer cold and hot drinks and now 2,861 for 100 people.
ICANN can  order the cost of the cake
Issue is 2,861.
OCL got in touch with Afilias to get a sponsorship.
Any other sponsor?
Idea to contact a Czech beer sponsor.
Wolf asked if Oksana if a letter could be written to some other sponsors.
Oksana can perhaps with Sebastian and make first approach to get funding.
AI : ALAC Chair could send a short invitation to Desiree and Afilias Oksana : Short letter to Czech Brewer.

Develop a concept for Promotion of the event:

Heidi: Pens have been approved by OCL and they are of a good design. They say "10 year Anniversary of ALAC" they will be handed over at the beginning of the ceremony. Lanyards will be also distributed. Pens cost 485$. Pens could also be distributed in the bags to all participants.
OCL: Pens are not essential.
Yrjo agreed.
However a very good pen version is good, but the average quality pen is lousy and breaks down.
Heidi mentioned that good quality pens are $ 750 for 1,500
Deadline to have the items in the bag is 14th of June. items must be in Prague. One option is to have the design of the button.
It could say "The ALAC and EURALO cordially invite you to the ALAC Anniversary Event".
OCL: agreed.
Heidi: Will ask if the event can be put on the ICANN Website.
AI: Having Invitations at the beginning of the meeting.
Wolf proposed to have a meeting during the GA in Stockholm in the evening to discuss more details.

-------END------------------------