AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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Final Proposal as approved by the Board | At-Large Staff working with relevant departments to develop a single location which will point to travel funding opportunities and documentation of what resources were ultimately distributed, to the extent supported by those ICANN entities providing funding and reports. |
Prioritization | Medium needs : Low risk : Medium Implementation Priority (2:1:2) |
ARIWG comments | The ARIWG notes the disconnect between the “Issue” and the Proposal. There was a similar disconnect between the Issue and the Independent Review’s Recommendation without any explanation. Since that section of the report focused on travel funding allocation and not on RALO participation in regional events, the ALAC kept the intent of the Recommendation embodied in a more implementable proposal. The implementation of the proposal will consist of an At-Large travel resources dashboard to be posted on the At-Large website and/or wiki to provide information on: 1) travel funding opportunities, including available funding sources; and 2) the use of funding resources distributed to members of At-Large and monitoring of their effectiveness against a set of agreed upon criteria. The dashboard would be a database that provides a more automated system to manage travel-related funding opportunities for At-Large. The dashboard will also offer a streamlined process for applying for, and receiving approval from staff, for CROP trips, and to apply for RALO discretionary funding. Regarding sources of trip funding allocation, existing information on At-Large costs could be referenced (pointed to) using existing ICANN documentation. For members of At-Large who are granted travel support to either ICANN Meetings or to meetings using other sources of funding, information could be posted and monitored through reports incorporating feedback on agreed criteria. Potential Next Steps following Implementation: As resources and priorities allow, the dashboard might be expanded into a broader outreach and engagement dashboard that would serve as a source of information and materials related to At-Large outreach and engagement related to policy advice development. Such an expanded outreach and engagement dashboard would provide information of upcoming relevant meetings and conferences within the region and identify which meetings will include ICANN GSE staff. A calendar of upcoming regional events would be included. In addition, the outreach and engagement dashboard would offer an up-to-date list of potential sponsors and partners, their requirements and lead times within the regions so that regional leaders could explore funding opportunities for a particular activity. To be effective, there would need to be a more formal and consistent partnership between At-Large members of the ALAC Sub-committee on Outreach and Engagement, senior At-Large support staff and the GSE regional staff/offices.. The outreach and engagement dashboard would also be a source of At-Large promotional materials, including RALO brochures, policy advice materials, introduction to At-Large slide decks, links to ICANN Learn courses on At-large, At-Large Beginners Guides, etc. This would allow At-Large members to easily review and access promotional materials for use in their policy outreach and engagement activities. Finally, the At-Large social media fora, such as the At-Large Facebook and Twitter feeds would be posted on the At-Large outreach and engagement travel opportunity dashboard to allow At-Large members to easily keep up-to-date on At-Large activities. |
Status of improvement effort /Staff Lead | Completed. |
Activities, if any, on which implementation is dependent, or that are dependent on implementation of this recommendation | Availability of data may be contingent on other parts of ICANN Org deciding to make such information available. Staff resources will need to be made available for the creation of the travel dashboard. Following implementation of the travel dashboard, if At-Large continues to build upon the dashboard for outreach and engagement purposes, an agreed method for closer collaboration with At-Large members of the Sub-Committee on Outreach and Engagement, senior At-Large support staff and GSE regional staff/offices will be required. |
Who will implement the recommendation | At-Large staff with support of relevant ICANN Org staff and guidance of At-Large leadership. |
Anticipated resource requirements (FTEs, tools) | 2-6 weeks of staff time and ongoing to manage. Additional time allowed for interaction with ICANN.org IT expertise. |
Expected budget implications | None. |
Proposed implementation steps: | 1. Create a DASHBOARD on the (1) AT-LARGE WEBSITE AND (2) THE WIKI to provide information on: a) travel funding opportunities including available funding sources; and b) the use of funding resources distributed to members of At-Large and monitor their effectiveness against a set of agreed upon criteria. Post Implementation Activities: 1. The establishment of an At-Large Outreach and Engagement Dashboard that details:
2. RALO REGIONAL OUTREACH STRATEGIC PLANS to be completed in collaboration with regional GSE staff and endorsed by ALAC and GSE. Records will be on an ICANN year basis starting with the current year. Based on data availability and staff resources, several previous years may also be captured. |
Metrics | Available to date https://community.icann.org/display/CRALO/RALO+Requests+for+Funding+to+support+an+Outreach+Activity |
How long will it take to implement this plan? | Target completion date is late 2019 given staff availability. |
Issue 13 Progress Chart
NOTE: the example Dashboard Report from WS2 of ICANN Accountability CCWG is an exemplar of the TYPE of dashboard/reporting that we recommend be utilised for reporting ARIWG progress to the ICANN Community as well as for inclusion in aggregated terms to the regular reporting /update to the OEC biannually.
The At-Large Review Implementation dashboard aims to update the ICANN Community about the progress of the work of the At-Large Review Implementation Working Group (ARIWG).
Date | Activity | Status and Comments |
|---|---|---|
| Outreach and Engagement Dashboard | Completed and Ongoing The implementation of the use of the Outreach and Engagement Dashboard has started. Staff and the leadership of the O&E-SC will continue to point to this dashboard as a means to increase awareness of the space and its contents. |
| Addition of At-Large Regional Policy Engagement Program link for closer At-Large/GSE relations | Completed With the roll-out of the At-Large Regional Policy Engagement Program (ARPEP) to the At-Large Regional Leaders, this ARPEP link, which includes regional information related to outreach and engagement strategies, funding opportunities, GSE regional strategies, and other information intended to streamline At-Large and GSE relations, was added to the Outreach and Engagement Dashboard. |
| O&E-SC developed additional information for the Dashboard, including in response to COVID-19 | Completed The O&E-SC is in the process of creating an At-Large Participation Toolkit which is linked to this Dashboard. It was a long-standing request of At-Large for an up to date ‘Activities Planner’ or calendar of upcoming events on internet-related meetings, including ALS, regional and GSE-sponsored activities, to be readily accessible. For the current COVID-19 situation, a Table of Virtual Events has been created. As At-Large is active at the global IGF, a workspace for the virtual At-Large Outreach Activities at IGF 2020 in Katowice is included. Finally, a workspace for the RALO General Assemblies, including both the upcoming 5 year cycle as well as previous General Assemblies are included. |
| Creation of At-Large Outreach and Engagement Dashboard | Completed An At-Large Outreach and Engagement Dashboard has been created on a wiki space that points to strategies, resources, activities and reporting related to outreach and engagement for At-Large members. It also includes funding sources and resources. This Dashboard provides a one-stop resource for information related to At-Large outreach and engagement activities. At the same time, it also provides for more systematic documentation of RALO participation in regional events. |
| Consult with Outreach and Engagement Subcommittee (O&E-SC) | Completed and Ongoing Consultation began with the leadership of the O&E-SC on the concept of a Dashboard. The draft implementation steps were discussed. |
| Identification of source for the Outreach and Engagement Dashboard | Completed Development of a single location (Wiki or website based) which will point to travel funding opportunities and for links to documentation of what resources were ultimately distributed for use in outreach and engagement, so as to provide a more systematic documentation of RALO participation in regional events. This Issue has undergone substantial implementation at this stage, though planning was originally done in relation to the FY19 Budget general allocations, rather than any specific to ARI work, noting the following points:
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| Outline Implementation Steps for the creation of an Outreach and Engagement Dashboard | Completed Implementation Steps developed. 1. Create a dashboard on the At-Large website and/or wiki to provide information on: 1) travel funding opportunities including available funding sources; and 2) the use of funding resources distributed to members of At-Large and monitor their effectiveness against a set of agreed upon criteria. Post Implementation Activities: 1. The establishment of an At-Large Outreach and Engagement Dashboard that details:
2. RALO regional outreach plans to be completed in collaboration with regional GSE staff and endorsed by ALAC and GSE. Records will be on an ICANN year basis starting with the current year. Based on data availability and staff resources, several previous years may also be captured. |
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