The next Standing Committee on Improvements Implementation meeting is scheduled for the 3rd of December 2013 20:00 UTC for 1 hour, 12:00 PST , 15:00 EST,  20:00 London, 21:00 CET
For other times: http://tinyurl.com/nk94o2z Adobe Connect: http://icann.adobeconnect.com/standcommdraft/

Proposed Agenda:

1.  Roll call (1 min)

2.  Statements of Interest (2 min)

3.  Approval of the agenda (2 min)

4.  Working Group self assessment (5 mins)

5.  Re-Submitting a Motion (10 mins)

5. Voting by email (15 mins)

6.  Possible inclusion of a waiver/exception in the GNSO Operating Procedures (20 mins)

7.  AOB (5 mins)

For review:

Re-submitting a motion (insert next text from IPC when available)

Email voting:

  1. Which group do you represent? GNSO Council
  2. To which rules or processes do you refer? Voting
  3. Please outline the problems: The Council does not have a mechanism to conduct votes outside of a meeting.
  4. What specific changes do you propose to address the identified problems?  The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances.  Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the SCI and then to the group or to a committee to look at is I’d like to rethink about whether potentially voting by email or something like that is a possibility? I know we’ve looked at it on and off over the years.…And if that would help speed things along it would be great to just look at that issue in just maybe we can’t do it first time around obviously but for future..."  He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote.
  5. Do you have any additional suggestion for making the rules/processes easier to administer? Potentially voting by email could in some circumstances enable the Council to avoid having to schedule a special meeting for a vote that has to occur quickly.

Waivers and/or Exceptions to the GNSO Council Operating Procedures

  1. Which group do you represent? GNSO Council
  2. To which rules or processes do you refer? Submitting a motion and possibly other procedures
  3. Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to and of its operating procedures.  An example is whether the deadline for submitting motions could be waived in certain circumstances.  Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn’t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn’t really - there isn’t really device in the rulebook to allow that to take place. So I personally I think that’s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?"
  4. What specific changes do you propose to address the identified problems?  The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances.
  5. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed.

Actions from 16 November Meeting:

1.  Re-Submission of a Motion: See suggested language CLEAN and REDLINE from the IPC.

2.  Email Voting: Avri Doria and Thomas Rickert will work on an approach.

3.  Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur developed language on an approach for guidance to the Chair.  See the summary of preliminary thoughts.

4.  Timing of meetings/Next: Consider bimonthly meetings if necessary; schedule the next meeting in two weeks and continue to consider the question of how frequently to hold meetings.

5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates

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