|Reference Number||Action Item Description||Date Created||Responsible Party||Resolution/Status||Date Completed|
|1||Schedule of meetings: Staff will send a Doodle to pick a day and pick rotating times||22 Feb 2016||Staff||Complete||22 Feb 2016|
|2||Election of WG Leaders: Consider proposal to have 2 co-chairs and 3 vice chairs||22 Feb 2016||PDP WG||Complete - Leadership team of Avri Doria, Stephen Coates, and Jeff Neuman selected||26 Feb 2016|
|3||Consider having another meeting prior to Marrakech; staff will send a Doodle for 29 February at 2200 UTC to determine interest/availability||22 Feb 2016||Staff||Complete||23 Feb 2016|
|4||Agree on a work organization approach||29 Feb 2016||PDP WG||Complete||29 Feb 2016|
|5||Assign subjects to work organizational framework||29 Feb 2016||Staff||Complete - Draft completed and shared via WG list||9 Mar 2016|
|6||Become familiar with existing policy recommendations from 2007 Final Report||29 Feb 2016||PDP WG||Complete - History lesson provided at ICANN55 F2F||10 Mar 2016|
|7||Develop work plan and finalize with milestones for Initial and Final report(s) at least.||29 Feb 2016||Staff/PDP WG||Complete - Integrated comments received from PDP WG; further refinement likely needed in future, including integrating CCT-RT expected outputs.||1 Jun 2016|
|8||Seek a GAC liaison as a participant or GNSO Liaison to the GAC||29 Feb 2016||Staff/PDP WG||Complete - No GAC liaison, but several GAC members are participating as members||N/A|
|9||Consider doing a survey of 2012 applicants||29 Feb 2016||PDP WG||Pending - need to determine where this work is appropriate. Once added to Work Plan, to mark as complete. Note: CCT-RT sent applicant survey that may be of use.|
|10||Notify/advise GNSO Council that there are community concerns about this PDP progressing too quickly (e.g., GAC, ALAC, CCT Review Team)||21 Mar 2016||Staff/PDP WG||N/A - Received letter from ICANN Board on same topic, letter unnecessary||N/A|
|11||GAC Quick Look Mechanism: Determine if applied to all three of the most recent GNSO PDPs||21 Mar 2016||Staff||Complete - Answered during call||21 Mar 2016|
|12||Go out initially to the SOs/ACs on the overarching issues, but not getting into each of the separate work items/sub groups||21 Mar 2016||PDP WG||Complete - sent 10 June, by document deadline for ICANN56. See item 22.||10 June 2016|
|13||Develop list of string similarity outcomes (e.g., plurals). Include auctions, indirect contention, etc. in this area.||28 Mar 2016||Staff||Complete - Added to work plan to be completed during string similarity deliberations.||22 Apr 2016|
|14||Look at all the objections that were filed, how they turned out, consistency. Look at the role of the Independent Objector.||28 Mar 2016||PDP WG||Complete - Added to work plan to be completed during objections deliberations.||22 Apr 2016|
|15||Investigate ICANN workshop on new gTLDs at the WSIS||11 Apr 2016||Staff||Complete||19 Apr 2016|
|16||Catalog of Advice and Statements from 2012 round of New gTLDs||11 Apr 2016||PDP WG||Complete - Sent to all SO/AC/SG/Cs on 13 May. Response received from the SSAC.||13 May 2016|
|17||Get a Word version of the AGB and put into Google Docs||11 Apr 2016||Staff||Complete - AGB and Base Registry Agreement available here: 5. Background Documents & Information||3 May 2016|
|18||Create Google Docs for Subject 1 (Should there be additional TLDs) and 2 (Different TLD Types)||11 Apr 2016||Staff||Complete||11 Apr 2016|
|19||Liaison to Review of All Rights Protection Mechanisms (RPMs) in All gTLDs PDP WG||18 Apr 2016||PDP WG||Complete - Susan Payne and Robin Gross volunteered and selected.|
|20||Timing of the calls - should times be adjusted based on the current membership?||18 Apr 2016||Staff/PDP WG||Complete - Staff will add 1300 UTC to the call rotation beginning 23 May; re-evaluate in Helsinki.||09 May 2016|
|21||CCT-RT/PDP WG Leadership Coordination||25 Apr 2016||Staff||Complete - Staff has established regular coordination meetings between the leadership of the two groups.||4 May 2016|
|22||Drafting Team to Develop Constituency Comment 1||25 Apr 2016||Staff/PDP WG||Complete -Sent 10 June.|
Volunteers: Jeff Neuman, Christa Taylor, Tom Dale, Katrin Ohlmer, Gangesh Varma, Jay Westerdal, Cecilia Smith, Iliya Bazlyankov, Grace Mutung'u.
|10 June 2016|
Subject Reviews – PDP WG Reviews Google Docs:
Subject 1: Should there in fact be additional new gTLDs in the future - Pros and Cons — See: https://docs.google.com/document/d/111-IBO9zKMXPorvBxoot8uTdLPyjPesYCha6D0slKoM/edit?usp=sharing. TLD Differentiation: https://docs.google.com/spreadsheets/d/1mA_hTUhLhJSsfcmoQwREtUqxykZ5KfJffzJAAhEvNlA/edit?usp=sharing.
Subject 2: Should the subsequent procedures be rounds? Pros and Cons — See: https://docs.google.com/document/d/1p7RqPPNafMOViLyG-y_isLeYkcqsjHLIgLEXTOPKp_s/edit?usp=sharing.
3. Subject 2: Should the subsequent procedures be rounds? Pros and Cons — See: https://docs.google.com/document/d/1p7RqPPNafMOViLyG-y_isLeYkcqsjHLIgLEXTOPKp_s/edit?usp=sharing.
|25 Apr 2016||PDP WG||Complete - Google Docs are completed and stored on the respective subject pages|
Pull data on who applied, how many applied, and how many for at least the top 10 applicants
|9 May 2016||Staff|
Pending - Online resources to consider:
|25||Send meeting invites for WT efforts, avoiding CWG-IANA, CCWG-WS2||1 Aug 2016||Staff||Complete|
|26||Provide input to the CCT-RT applicant survey by Friday 5 August||1 Aug 2016||WG Members||Complete|
|27||Paul McGrady, Council liaison, to remind Councilors of need for participation||8 Aug 2016||Paul McGrady|
|28||Develop Preliminary Outcomes Google Doc||29 June 2016||Staff||Complete - available here:|
|29||Adjust rotating schedule to 0300, 1500, 2000 UTC, put together a long term schedule||22 Aug 2016||Staff||Complete|
Ask for clarification from the IPC representatives re: meaning of their response to Question 1a -- IPC response, "No. However, we note that there has, in fact, been no ongoing mechanism for which the policy called."
|22 Aug 2016||IPC|
|31||Submit response to GNSO Council regarding their inquiry||19 Sept 2016||All||Complete|
|32||Develop matrix for TLD types to help define attributes||4 Oct 2016||Staff||Complete - draft created and available here: https://docs.google.com/spreadsheets/d/1mA_hTUhLhJSsfcmoQwREtUqxykZ5KfJffzJAAhEvNlA/edit?usp=sharing. Will be further developed in a drafting team on TLD types.|
|33||Send poll for ICANN57 attendance||4 Oct 2016||Staff||Complete|
|34||Integrate updated WT schedules into full WG work plan||17 Oct 2016||Staff||Complete||28 October 2016|
|35||Identify topic leads in the GAC who are interested in PDP issues.||28 Nov 2016||Staff|
Complete - GAC Working Groups are found here. https://gacweb.icann.org/display/gacweb/GAC+Working+Groups
Circulate PDF version of CC2 document
|30 Jan 2017||Staff||Complete||1 February 2017|
|37||Send details of meetings currently requested/tentatively scheduled for ICANN58 to the WG list||13 Feb 2017||Staff||Complete|
If WG members make comments about CC2 text on the call, they should insert a written note in the CC2 document reflecting that comment.
|27 Feb 2017||WG members||Complete|
|39||All WG members should read through text and suggest edits in the document.||27 Feb 2017||WG members||Complete|
|40||Edit text of CC2 questions as specified in meeting notes for 6 Mar (2017-03-06 New gTLD Subsequent Procedures PDP) and 7 Mar (https://community.icann.org/display/NGSPP/2017-03-07+New+gTLD+Subsequent+Procedures+PDP)||6 Mar 2017||Staff and Leadership Team||Complete|
|41||To follow up on draft CCT recommendations: Invite members of the CCT-RT to come to the next full WG meeting; Once we get the background we need to put our request for clarity on the questions in writing and submit as a comment so it will be clearer in their final report.||28 Mar 2017||Staff and Leadership Team||Complete|
|42||Send out kick-off email and set up Google documents to begin work of Drafting Teams.||28 Mar 2017||Staff||Complete|
|43||Edit text of WG response to CCT Draft Recommendations as described in meeting notes: 2017-05-02 New gTLD Subsequent Procedures PDP||2 May 2017||Staff||Complete|
|44||Staff will develop a graphic for the predictability framework||29 Aug 2017||Staff||Complete|
|45||Send follow-up email to Tom Dale to see if the GAC can provide a co-leader on a provisional basis prior to ICANN60.||9 Oct 2017||Co-Chairs/Staff||Complete|
Co-Chairs will contact Ombudsman regarding concerns raised on this call.
|11 Dec 2017||Co-chairs||Complete (resolved without need to contact Ombudsman)|
|47||In "Rounds" document, second to last bullet -- rewrite it to include ICANN (as in the last bullet). Change to "Of ICANN or the new gTLD program."||12 Feb 2018||Co-Chairs/Staff|
Develop poll to distribute to the WG based on questions displayed on slide 9 and on to 10.
|27 Feb 2018||Co-Chairs/Staff|
|49||Revisit discussions with GDD about items that could help to speed up implementation.||27 Feb 2018||Co-Chairs/Staff|