Participants: Dev Annand Teelucksingh, Andres Piazza, Sylvia Herlein Leite
Staff: Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White
AI: Sylvia will confirm Vanda's availability to speak at the showcase event
DONE - Vanda will be available unless she has Board commitments
AI: Dev will confirm with Jose Ovidio and Cheryl Langdon-Orr whether they are able to speak during the scheduled time
DONE - Cheryl has confirmed
AI: Dev will request the artwork from the LACRALO brochure from Sergio
ONGOING - Dev has the logo but will Sergio to modify the arch of the logo to make it fit in with the factsheet template
AI: Heidi will ask meeting staff whether they have a picture of the Pagasis room and whether we can have the event in a corner, away from the tables and Chairs.
DONE - The picutre is not available because the computer crashed but it was confirmed that it is a very nice room.
AI: AL Staff will look at the facilities with the meetings staff and the WG members possibly on Saturday night or Monday morning
AI: Heidi will follow up with Scott Pinzon to see whether the 2 minute videos could be shown at the ICANN information booth.
Ongoing action item
Dev: there does not seem to be enough time and if there was a video it would be shown at the showcase only.
AI: Matthias will work with Dev on http://www.atlarge.icann.org/lacralo/cartagena-outreach.htm
Ongoing - Flyer will be added and audio, video material after the event
AI: Andres will reconfirm with Alejandro Pisanty whether he is available
Ongoing action item ' Andres will send a reminder to Alejandro
AI: Dev will send the updated ALS map, with letters indicating the number of ALSes per country.
DONE
AI: Dev and Matthias will work on a flyer for this event and publish it on the showcase microsite.
DONE
AI: Heidi will slightly update the brochure and ask for 100 PR 250 ES, 250 EN copies in advance of the showcase.
DONE
AI: Dev, Andres, Matthias will discuss speaker notes in advance of the next LACRALO call.
ONGOING
AI: Staff will provide a sign-up sheet for the ICANN booth.
ONGOING - it will be distributed during lunch brakes
AI: Sylvia will translate Dev's email on the ALS video and send it to the list.
DONE - but there was no response
Update Draft Program
AI: Matthias and Andres will provide the detailed script for the event with exact times. This document will be distributed to all speakers at the event.
Heidi: I spoke to the chief of Staff so she is informed but we need to send a formal inviration
AI: Staff will send a formal invitation to Rod for the showcase event.
AI: Dev will send out a reminder to the missing ALSs to send the factsheets by Tuesday.
AI: Andres will edit the received factsheets by Tuesday 23 November and send it to Staff for translation.
AI: Staff will ask for translations of the factsheets received by Tuesday.
AI: Matthias and Dev will prepare the missing ALS factsheets by the end of next week.
AI: Heidi will ask meetings staff whether it is possible to color print the LACRALO ALS maps on poster size paper.
AI: Dev will ask Sergio whether some of the artwork would be available for the Showcase flyer and create both a simple and a elaborate version of the flyer.
The meeting was then adjourned
