WT B MINUTES: 15 DECEMBER 2010
Participants: Fouad Bajwa, Cheryl Langdon-Orr, Olivier MJ Crepin-Leblond, Baudouin Schombe, Gordon Chillcott, Dev Anand Teelucksingh, Wolf Ludwig,
Apologies: Annalisa Roger, Sébastien Bachollet, Michel Tchonang, Yaovi Atohoun, Sandra Hoferichter, Darlene Thompson, Gareth Shearman, Darlene A. Thompson
Absent: Carlos Aguirre, Antonio Medina Gómez, Moataz Shaarawy
Staff: Seth Greene, Heidi Ullrich
STANDING AGENDA ITEMS
1. Roll call – 5 min.
2. Review of AIs from 8 Dec 2010 meeting – 15 min, Co-Chairs
a) Seth to add two technologies (Adobe Connect rooms and Adigo teleconferencing) to WT B’s task 7.2. (review of technologies in use within At-Large/ICANN as solution to RALO/ALS needs) and task 7.2.2. (cost-benefit analysis of expanding use of these technologies) in WT B Simplified Improvements Outline.
- Status: Done.
b) Heidi to compile list of fees charged for ALAC/At-Large’s use of its various communication and collaboration tools (such as AC Rooms, Adigo teleconferencing, automatic translation tools on mailing lists).
- Status: Pending.
c) Heidi to plan conversation (a follow-up to one started in Cartagena) including Scott Pinzon of ICANN Communications, Olivier, Evan, and Dev regarding communications tools and media targeted at At-Large.
- Status: Pending.
Fouad: I talked with Scott Pinzon in Cartagena regarding the ICANN Web site, including a new way of sending out proposals for contractors. Scott would like me involved because I worked on the GNSO site.
d) Heidi to check within ICANN about possibility of making Adobe Connect Room(s) available to the ALSes, either regularly or occasionally.
- Status: Pending.
e) Annalisa and Sandra to ask their ALSes to help test the use of Adobe Connect Rooms by ALSes.
- Status: Pending.
f) Cheryl to check whether or not Twitter Twibes still exists.
- Status:
Cheryl: Twibes still exist. I’m unsure whether the ALAC/At-Large one still exists. I’m still looking for it.
Fouad: Perhaps, Dev, we can ask you to help look.
ITEMS FOR DISCUSSION
3. Review & discussion of Sandra Hoferichter’s proposal regarding Rec 4 (ALS education & engagement) – 20 min, Co-Chairs
Fouad read this proposal to the WT.
Fouad: So now we are looking at two proposals:
- Use existing resources, such as DiploFoundation, which has an ICANN introduction and other materials; and
- Global Summer Schools on Internet governance (ICANN people already give an introduction to ICANN during these.
Wolf: The cross-community training on ICANN issues (see slide 2 of the above proposal) would be for ALAC and Fellows. I talked to the Fellows in Cartagena, and clearly there’s much orientation needed on ICANN issues and procedures.
Wolf: The DiploFoundation covers a more basic understanding of Internet governance, capacity building, etc. The Summer Schools are at a more advanced level. So the two are actually quite complementary.
Fouad: Also, the DiploFoundation covers more objective issues, while the Summer Schools cover more subjective ones.
Fouad: We can aim this training at new entrants, people already in ICANN, and ALSes (especially new ones).
Dev: So, how would we proceed (see slide 3 of the above proposal)? If we’re talking about coming up with a beginners’ session to offer at ICANN Meetings, my concern is: Would there be time at the Meetings? Perhaps it’d be better to have an online format so that At-Large people could go to it on their own, and then we could have a follow-up call for questions, etc. Actually, even if we have the session at the Meetings, we’d still need probably to put it online.
Fouad: This would best if our approach is very focused. What does At-Large want to accomplish with this? Will it be aimed at outreach and engagement, similar to the goal of the Showcases, but for Fellows at our Meetings? Should this be aimed at how we want people to work with us, to participate?
Dev: Should we contact Janice to find out what the Fellows get in their Meeting sessions, as well as what materials are given to them beforehand?
Fouad: The Fellowship program starts before the Meetings with a mailing list, through which materials on ICANN and At-Large are shared, and the Fellows are assigned mentors (Board members, senior ICANN staff, At-Large members, etc.) Then, at the Meetings, the sessions are 7:30 am to 9:00 am every morning. The presentations on ICANN and its constituencies are by senior ICANN people, non-ICANN people, Community people, etc. I and Cheryl, for example, have spoken to them. The Fellows themselves come from civil society, government, etc.
Cheryl: I agree that it’d be very smart for us to work with the Fellows program.
Fouad: Conveniently, all the Fellows’ presentations are captured before being given and are stored.
Cheryl: Plus, there is a video camera running during the sessions, so we could ask Janice for the videos, etc.
Fouad: Yes, but I believe this recording is not “formal,” so to speak.
4. Any other business -- 5 min, Co-Chairs
At-Large volunteer task force or standing committee providing technology support
Fouad: Dev, Wolf, and I went to a discussion regarding technology. People are not comfortable with Confluence. We should set up a task force to help people with Confluence and answer questions. This needs to be done by At-Large volunteers, because the Staff has only limited Confluence technical support. And the task force could help with other technologies, also. So, I’m proposing an At-Large volunteer task force to help with technology questions, get people up to speed, etc. (This is separate from the 18-month review of technology.)
Gordon: I’d be happy to bring the idea of the technology task force back to my ALS, which might have some resources to offer.
Dev: I agree with this proposal.
Olivier: I agree, as well. But I wonder if it needs to be a task force or a standing committee, a couple of people who review and receive new technology.
Fouad: This also applies to and let’s us accomplish Rec. 4 on outreach and Rec. 7 on collaborative tools.
Olivier: I suggest we start a Confluence page listing (a) technologies we’re currently using and problems with them and (b) suggestions for other technologies that might be useful.
Cheryl: Matthias has previously put together a list of some of the technologies we use and the questions/problems that most often come up.
>> AI: Seth to set up Confluence page listing (a) technologies we’re currently using and problems with them and (b) suggestions for other technologies that might be useful.
18-month review of new technologies
Fouad: In Cartagena, we discussed reviewing new technology every 18 months.
Gordon: The 18-month time span for reviewing new technology comes out of work done by my ALS. We learned to beware of new tools that pop up – because they “pop down” just as quickly.
5. Discussion of next meeting time – 5 min, Co-Chairs
- ICANN will be closed at time of next regularly scheduled meeting: Wed, 29 Dec, 2010 at 13:00 UTC
Fouad: Let’s reschedule our next meeting – instead of on 29 Dec, we’ll have it after 5 Jan.
The meeting was adjourned.
