OSC Constituency Operations Work Team Task 1 Work Plan

Action Items/Deliverables

Lead

Participants

Status

Start Date

Due Date

Develop a recommended framework for
participation in any ICANN
constituency that is objective,
standardized, and clearly stated.

S.S.

Victoria
Rafik
Claudio

Studying Constituency Analysis
Documents and comparing
guidelines etc for incorporating
into WT recommendations

June 26

August 15

1. Develop guidelines, rules, or principles
for constituency participation in stakeholder groups.

2. Develop guidelines, rules, or principles
for participation in constituencies.

3. Develop recommended practices around
constituency membership:[1]

a. Ensure that information about applications
and admission decisions is publicly available.

b. Create a clear avenue of appeal for an
applicant rejection to a neutral third party.

4. Create a list of recommended consistent
operating procedures, recognizing that constituencies
can exceed these minimum practices.

a. Consider whether a template is appropriate
to ensure that the constituency charters are consistent.

b. Consider whether a template is appropriate
to ensure the charters include a consensus building
mechanism (and the template contains suggested
stock language).

Work Items

Lead

Participants

Status

Start Date

Due Date

1. Consider in light of wider GNSO and SG reforms
(particularly the principle of direct participation),
the new role of Constituencies.
2. Consider the BGC Report’s recommendation
on simple and uniform models versus the
merits of variation.
3. Consider issues of layers of operating procedures
(Constituency/SG/GNSO Council) and
whether this increases barriers such as information costs
and/or improves participation and
the spirit of the reforms.
4. Consider problems of known “captured” Constituencies
and how to avoid and minimize
this and promote democracy and operational procedures.
See LSE Report p.6

Victoria

Team

TBC

01 July 09

15 July 09

5. Collect input on available models for operating procedures
from all sources including those referenced by the BGC Report
--ie IETF, W3C and Ripe as well as other governance models.
Consider use of Experts.

Victoria

Team

15 July 09

6. Collect model clauses on:
· Executive bodies (appointment, functions and powers)
· Meetings (incl Quorums)
· Voting/Rough Consensus
· Policy Development
· Records of support for Policy
· Election of SG reps
· Chairs
· The new standard 2x 2 term limits

Victoria

Team

01 July 09

7. Prepare draft recommended minimum operating procedures
8. Make recommendations as to accepted levels of variation.

01 July 09

Action Items/Deliverables

Lead

Participants

Status

Start Date

Due Date

Develop recommendations for creating and maintaining a
database of all constituency members and others not formally
a part of any constituency that is up-to-date and publicly accessible.[3

https://st.icann.org/3.1.2.8/skin/s3/html/wikiwyg.html#_ftn3\

]

Krista

Tony

22 June

1. Meet with ICANN information services (IS) staff to discuss
database architecture and alternatives.

Krista
Tony

Krista
Tony
Julie
Ken Bour

Obtained info and possible solutions from Ken Bour of ICANN IT

22 June

22 June

2. Meet with constituencies to determine current methods to
store and update membership records.

Krista
Tony

Krista
Tony

Have met with all constituencies except NCUC who has been difficult to reach. Constituencies are generally agreeable to a database but want to ensure there are privacy features and ability for individuals to opt out of certain communications, etc.

22 June

10 July

3. Discuss with ICANN IS staff on how best to create a
“GNSO-discussion list” where participants from constituencies,
working groups, and other GNSO processes have posting rights and emails
are publicly posted.

Krista
Tony

Krista
Tony
Julie
Ken Bour

Spoke with ICANN IT (Ken Bour) who stated this is possible, anything is possible, it just has to be included in the requirements document given to IT. Discussion lists can have permissioning at the various SG levels with rights only extended by invitation from an Admin user.

22 June

22 June

4. Coordinate with OSC Communications Work Team efforts
to improve communications between
ICANN structures via ICANN websites and other methods.

Krista

Krista

Met with Mason Cole (chair of communications work team) to discuss this work teams ideas for database and discussion list. Liked a lot of our suggestions and was adding to his work teams list. Will continue to coordinate w/Mason.

22 June

Ongoing

Action Items/Deliverables

Lead

Participants

Status

Start Date

Due Date

Develop a “toolkit” of in-kind staff support and/or services
for all constituencies.[1

https://st.icann.org/static/3.5.0.3/skin/s3/html/wikiwyg.html#_ftn1\

]

Julie

Chuck

Initiated

11 May 09

14 Aug 09

1. Using the results from the
GNSO Survey Final Report, 28 January 2009, pg. 7-8
as a base, prepare a first draft of suggested elements
of a toolkit & feedback request.

Julie

Chuck

DONE

11 May 09

15 May 09

2. Distribute the Task 4 Work Plan and Toolkit Request
first draft to the full CSG WT for comment with a request for
additional ideas for other possible tool kit elements.
(See Draft Tool Kit Feedback Request Document .)

Julie

Chuck

DONE

15 May 09

15 May 09

3. Incorporate CSG WT input into the first draft to produce
a 2nd draft of suggested toolkit elements.

Julie

Chuck

DONE

22 May 09

01 Jun 09

4. Distribute the second draft to the full GNSO for
comment with a request for additional ideas
for other possible tool kit elements.

Julie

Chuck

DONE

01 Jun 09

30 Jun 09

5. Incorporate the full GNSO comments to produce a 3rd draft.

Julie

Chuck

TBD

30 Jun 09

15 Jul 09

6. Request cost and feasibility estimates for each toolkit element
(one time costs, ongoing costs, costs per constituency/SG, etc.)

Julie

Chuck

TBD

15 Jul 09

31 Jul 09

7. Prepare final recommendations.

Julie

Chuck

TBD

31 Jul 09

14 Aug 09

8. Obtain CSG WT Approval

Julie

Chuck

TBD

14 Aug 09

28 Aug 09

9. Submit to OSC for consideration

Julie

Chuck

TBD

28 Aug 09

28 Aug 09