Members:  Cheryl Langdon-Orr, Donna Austin, Eduardo Diaz, Elise Lindeberg, Greg Shatan, Jonathan Robinson, Lise Fuhr, Maarten Simon, Olivier Crepin-Leblond, Wanawit Ahkuputra   (10)

Participants:  Alan Greenberg, Alissa Cooper, Allan MacGillivray, Andrew Sullivan, Chuck Gomes, Harold Arcos, Konstantinos Komaitis, Mark Carvell, Martin Boyle   (9)

Guests:  Kurt Rossler, Marc Blanchet, Nick Shorey   (4)

Staff:  Akram Atallah, Bart Boswinkel, Bernie Turcotte, Berry Cobb, Brenda Brewer, David Conrad, Grace Abuhamad, Marika Konings, Nathalie Vergnolle, Trang Nguyen, Yuko Green

Apologies:  Jaap Akkerhuis, Paul Kane, Seun Ojedeji

Agenda

1. Opening Remarks 

2. IANA IPR Implementation Update 

3. Implementation Update 

4. CCWG-Accountability 

5. ICANN Bylaws relating to CWG-Stewardship

6. AOB 

7. Closing Remarks 

Notes

1. Opening Remarks 

• Key objective: deal with CWG responses on Bylaws drafting 
• Transition costs related to CWG and CCWG will be discussed under item #4
• Agenda switch: Item #3 (IANA IPR) will move to item #2 since Greg is only available for the first hour. 

2. IANA IPR 

(update from Greg Shatan)

• Meeting with the CRISP and IETF groups, adopted the IETF principles as goal in development of terms for the Trust. 
• Comments from the cross-operational team due in a few days. There will be a draft shared with the CWG afterward. 
• Group has a publicly archived list: https://www.nro.net/pipermail/iana-ipr/. 

3. Implementation Update 

(update from Trang Nguyen)

• Marc Blanchet will present his work on data parsing today
• Presentations will be posted on Wiki implementation page: https://community.icann.org/display/gnsocwgdtstwrdshp/Implementation
• How does the CWG work with ICANN on elements such as the CSC Charter and Bylaws? Implementation team is aware of the CWG response document, but 
  has not had a chance to review it closely. May be something to address later in the call (under item #5)
• Are there any implications of the CCWG delay on the RZMA? Not necessarily for RZMA, but there may be an effect on the incorporation of PTI. 

(presentation from Marc Blanchet on SLE Data Parsing)

• The scope of project was to see if the 11 metrics requested by the SLE team could be measured/applied to the RZMS/RT. 
• Viagenie conducted random sampling of the tickets as part of analysis. Limited tickets to Jan 1 2012 through Nov 30 2015 to avoid unstable tickets (RZMS 
  was put into production in April 2011). 
• One limitation to note: the current system does not distinguish between ccTLDs and gTLDs. 
• The SLE team identified 5 categories that are not in the current system. For the study, Viagenie used 2-3 groups resembling categories to provide better statistics. 
• Was this work conducted in cooperation with the SLE Team? The team that worked on the study is from Viagenie (contractors). 
• Will a lot of coding be required to provide analysis on the metrics? Are some requests not achievable? In some cases yes, and this is why ICANN has been 
  working on code-changes for the RZMS so that data can be collected on the 11 metrics that are requested. 
• Concerns around providing the raw data and this may not be possible (confidential data). Instead, ICANN brought in a contractor to conduct the analysis. 
• Can the data be anonymized? If the data is anonymized, then it is not raw data. The request was for raw data. 

Action (Trang): ICANN to share Viagenie's work with the SLE Team, and if requested, schedule a call to provide any clarification and answer any questions.  SLE 
Team to report back to CWG following the call. 

4. CCWG-Accountability 

• Chairs had coordination call yesterday and it is clear that the CCWG-Accountability is working through tough issues and tight deadlines
• Work in the past two weeks has focused on IRP process and the budget. The final wording is still not available, but will be circulated to the CWG as 
  documents become available. 
• All CCWG documents are posted here: https://community.icann.org/display/acctcrosscomm/Final+Report
• Paul Kane has some concerns. Perhaps we need a call to explain?
• Board Finance Committee has expressed concerns about the costs of the transition departing from the budgeted cost. Legal fees are a large part of the high costs
• ICG intends to seek confirmation from CWG that the requirements have been met. This is expected around the time that the CCWG report goes to Chartering 
  Organizations. A speedy reply would be helpful. 

Action (staff): set up a call ASAP for the CWG Chairs, DT-O,  Paul Kane, Allan MacGillivray, and anyone else who has questions to discuss the budget work and progress. 

5. ICANN Bylaws relating to CWG-Stewardship

• Sidley produced a draft on 7 November. The CWG noted that there were many questions to be answered and that the Bylaws many need to be shortened. 
• DT-leads have populated a table with some responses, but there needs to be further work on resolving the responses. 
• ICANN legal could make a first draft of the Bylaws, to be reviewed by Sidley. The Client Committee could discuss this further, especially with regard to recent cost 
  information from Board. 
• In July, the Client Committee received an estimate to produce a Bylaws Matrix (http://mm.icann.org/pipermail/cwg-client/2015-July/000266.html). This includes the work produced on 7 November. The CWG does not have an estimate for the Bylaws drafting as a whole. 
• Martin Boyle suggests that CWG should be careful about what is "locked down" in Bylaws. In some cases, where change/evolution is envisioned, then it may be 
  best to not include these elements in the Bylaws. 
• The next iteration of the Bylaws needs to be smaller in size and make reference to external documents. 
• What does "TBD" mean? Staff had flagged these as items for further work in implementation phase

Current Plan: 

• Provide best possible answers in documents
• To instruct Sidley to produce a slimmed down version based on responses
• Before instructing Sidley, have a discussion with them about time and costs
• Coordinate with ICANN implementation 

Next Steps: 

• Review and update the documents
• Discuss with Sidley

Action (Client Com): hold meeting to discuss process and costs related to Bylaws work

6. AOB 

Next meeting on 18 February

7. Closing Remarks 

Thanks all!

Action Items

• Action (Trang): ICANN to share Viagenie's work with the SLE Team, and if requested, schedule a call to provide any clarification and answer any questions.  SLE 
  Team to report back to CWG following the call. 

• Action (staff): set up a call ASAP for the CWG Chairs, DT-O,  Paul Kane, Allan MacGillivray, and anyone else who has questions to discuss the budget work and progress. 
• Action (Client Com): hold meeting to discuss process and costs related to Bylaws work

Transcript

• Transcript_CWG IANA_4 February 2016.docx
• Transcript_CWG IANA_4 February 2016.pdf

Recordings

• Adobe Connect recording is available here:  https://icann.adobeconnect.com/p5yv6f4tl9p/
• MP3 recording is available here:  http://audio.icann.org/stewardship-transition/cwg-iana-04feb16-en.mp3

Documents

• CWG Update 02042016 final.pdf
• sle-reporting-metric-findings-viagenie-20160204-cwg.pdf
• CWG Tracking of CCWG Work_3Feb.pdf
• SidleyDraftBylaws_StaffAnalysis_21Jan + MB.pdf

Chat Transcript

  Brenda Brewer: (2/4/2016 09:42) Good day and welcome to CWG Stewardship Meeting #76 on Thursday, 4 February 2016 @ 16:00 UTC!

  Brenda Brewer: (09:46) Hi can hear you Marc!

  Greg Shatan: (10:01) Hello all from sunny Southern California!

  Lise Fuhr: (10:01) Hi all

  Cheryl Langdon-Orr: (10:03) Hi Lise

  Grace Abuhamad: (10:08) Link to archives: https://www.nro.net/pipermail/iana-ipr/

  andrew sullivan: (10:10) @staff people tracking attendance: I'll likely need to drop early

  andrew sullivan: (10:11) like noonish my time

  Grace Abuhamad: (10:11) Thanks Andrew

  andrew sullivan: (10:11) (ET)

  Grace Abuhamad: (10:14) CCWG blog: https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-ccwg-accountability-co-chairs

  Cheryl Langdon-Orr: (10:19) thanks

  Chuck Gomes (RySG): (10:39) Thanks Trang

  andrew sullivan: (10:39) I sort of think that the worry about the data is missing the fact that it's a pretty small data set (according to what Marc said).  It's going to be hard not to have outliers and also hard to determine whether those are statistically significant or are not.

  andrew sullivan: (10:40) If you anonymise the data it's not the raw data, which is what the reqest was

  Marc Blanchet: (10:42) I'm leaving call unless someone tells me otherwise.

  Trang Nguyen: (10:42) Thank you, Marc!

  Trang Nguyen: (10:42) You're welcom, Chuck!

  Lise Fuhr: (10:43) Sorry Marc - thank you for your presentation

  Grace Abuhamad: (10:44) Yes @Jonathan -- this is what i sent:

  Grace Abuhamad: (10:44) A note on processPlease note that the budget and the IRP documents are still undergoing revisions, so we will need to turn back to them later this week for the final text. The process is the CCWG-Accountability includes agreement, circulation of revised text to the group, and circulation of revised text to the lawyers. Once the lawyers have reviewed the text, the CCWG receives another version for 48h comment. If there are no comments, then this version is considered final. If there are comments on the lawyers’ review, then the document goes through another round of edits between CCWG and lawyers. To date, no document has received comments after the lawyers’ review.

  Grace Abuhamad: (10:45) You can follow the "process" through the document uploads on the Wiki here: https://community.icann.org/display/acctcrosscomm/Final+Report

  Akram: (10:46) @lise, as you saw from the study, the data includes emails that have to be interpreted to be used in the metrics. I assume this is where the conflicts come from.

  Allan MacGillivray: (10:48) Chuck/Grace– I would like to be included with the call with Paul K. on budget.

  Grace Abuhamad: (10:49) Ok -- will add to notes

  Lise Fuhr: (10:49) @Akram thank you makes sense

  Donna Austin, RySG: (10:54) Jonathan: what's the process that you undertake with Sidley in regard to managing costs. Have you had a conversation with them in this regard?

  Grace Abuhamad: (10:55) Hi Donna -- the Client Committee as for estimates before proceeding with work.

  Grace Abuhamad: (10:56) This is documented here: https://community.icann.org/display/gnsocwgdtstwrdshp/Client+Committee. But the lawyers have requested that their exact costs not be disclosed publicly, so this goes just to the 4 members of Client Com.

  Donna Austin, RySG: (10:57) Has the Client Committee been surprised by the costs when the invoices are received?

  Donna Austin, RySG: (10:57) Sorry I'm not on audio.

  Donna Austin, RySG: (10:58) thanks Jonathan

  Lise Fuhr: (10:59) @Donna we haven't used Sidley much in the past months

  Donna Austin, RySG: (11:00) I believe translation was identified as a high cost item as well.

  andrew sullivan: (11:02) I apologise that I must drop

  andrew sullivan: (11:02) bye

  Lise Fuhr: (11:02) @Andrew bye

  Grace Abuhamad: (11:05) Yes @Jonathan

  Donna Austin, RySG: (11:05) And perhaps have the same conversation with ICANN Legal. If they have to outsource the task there will also be a cost involved.

  Grace Abuhamad: (11:05) I will get the information from the Wiki

  Grace Abuhamad: (11:08) In July, the Client Committee received an estimate to produce a Bylaws Matrix. I'm not sure this includes the Bylaws work from 7 November. Depending on whether it does or not, the CWG does not have an estimate for the Bylaws drafting as a whole.

  Grace Abuhamad: (11:08) The email from July: http://mm.icann.org/pipermail/cwg-client/2015-July/000266.html

  Grace Abuhamad: (11:09) Yes, this includes the Bylaws Matrix delived on 7 November, but does not include further work (which has not been requested yet)

  Lise Fuhr: (11:14) @Martin good point about the bylaws - but I think we defined in our requirements which parts should be in the bylaws

  Martin Boyle, Nominet: (11:17) i did not find such a reference for the CSC, Lise:  can you point me to the reference, please?

  Chuck Gomes (RySG): (11:18) What is happening with the TBD items?

  Chuck Gomes (RySG): (11:18) Thanks Grace.

  Lise Fuhr: (11:20) @Martin I will have a look and get back

  Martin Boyle, Nominet: (11:20) @Lise:  thanks

  Chuck Gomes (RySG): (11:23) Thanks everyone

  Cheryl Langdon-Orr: (11:24) thanks everyone good call bye for now

  Trang Nguyen: (11:24) Thank you, everyone!

  Akram: (11:24) thanks all

  Lise Fuhr: (11:24) Thank you Jonathan

  Eduardo Diaz (ALAC): (11:24) Bye

  Martin Boyle, Nominet: (11:24) Thanks, byw

  Allan MacGillivray: (11:24) Thanks everyone. 

  Olivier Crepin-Leblond: (11:24) Thanks Jonathan - Thanks Lisa!

  maarten simon: (11:24) bye

  Mark Carvell  GAC - UK Govt: (11:24) many thanks

  Olivier Crepin-Leblond: (11:24) Lisa -> Lise!!! arrgh eybard

  Olivier Crepin-Leblond: (11:24) keyboard