APRALO Beijing Events
Wednesday 12 December 2012 at 0500 UTC
Summary Minutes and Action Items
Roll call - staff
Holly : Clarifying the membership
Holly proposed only 1 Chair.
Holly reviewed each of the Committee members .
CLO: Stated she was not comfortable with having Jack as a co-chair as she doesn't know him.
Maureen: I agree that there should be a chair. I also think that one or two co-chairs to make up an Executive. I also agree with Cheryl. We need to know him better before we give him a decision-making role. I also wanted to raise an issue of the capacity building SC. I believe I raised my hand on that.
Heidi mentioned that APRALO can schedule as many sessions as you would like, and for example the NARALO capacity building sessions focused mostly on some other organizational issues.
Heidi Ullrich: I don't believe you need sub-committees on the Joint Fellows/APRALO sessions or Newcomers Track sessions
Jack Showcase: materials in Chinese are important.
Holly: Material will be available in Chinese. You need to know what material needs to be translated and you need to let ICANN know very quickly.
Holly asked Jack to start thinking about the things that he is proposing and including this into the WIKI.
AI: Heidi to check with Language services on translation of Beginner's Guide on At-Large, Beginner's Guide to ICANN and upcoming Beginner's Guide to At-Large Policy into ZH
AI: Silvia to work with Jack, Hong, and Edmon on the quality of the APRALO brochure
Holly: To Maureen - Time lines for the Showcase?
MH: Awaiting feedback from Edmon. Discussion will then continue. Showcase to involve the whole region - large and diverse. Broader than China.
AI: Combine what Jack has suggested and combine it with capacity building.
Pavan: Some ALS have mentioned that they can do a presentation.
All letters have been sent already.
AI: Pavan to report for the next meeting. Next week we should have an answer.
CLO: Wikis need to be kept updated and used as working tools.
Jack will combine capacity building with the youth forum
For the next meeting I would like people to fill in the blanks and for capacity building reviewing literature and look at timelines for involvement of local committees.
Regarding Topics for a General Assembly, it is like an annual general meeting. The difference is the multi-stake holder meeting.
Jack can you start to work with Hong and Maureen and start to fill in the timeline
Sponsorship and Promotion:
If there are things you need to raise money and for what
For the next meeting we would like to understand what we need money for.
Final Agenda Item:
Regional Inreach: Capacity Building
CLO - Youth Forum will be more ICANN wide. Concerned that micro managing the sub committees. They need to get on wiki and work on it. Hong and Jack should make up wish list and others should find funding. All ALSes should participate in putting the wish list together on what should be sponsored. Targeted sponsorship. OC needs to agree on this list - by January meeting, feedback from sub committees required.
Holly: If we have some follow up.
At this stage I would suggest that all fill in the timelines and I would ask to people on the list think what needs to be done in each APRALO meeting.
What we need to be asking all of our organizations at this stage.
For the next meeting of this group. Week 7th January for a Doodle poll.
Regarding the timing of the Showcase/Reception, could I suggest Monday evening?
This will avoid a conflict with the Fellows Reception.
Heidi reminded Pavan that the deadline for ALS was the 14th.
Can we go back what has been done in the past (Showcase). At Large website shows the previous websites
Thank you
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