ICANN IDN Variant TLDs Issues Project

Coordination Team Meeting, Wednesday, 21 December 2011

RECORDING and TRANSCRIPT

Attendees:

Manal Ismail, Cary Carp, Sarmad Hussein, Patrick Jones, Francisco Arias, Hayley Laframboise, Kim Davies, Andrew Sullivan, Vladimir , Akshat Joshi, Alexey Mykhaylov, Panagiotis Papaspiliopoulos, Vaggelis Segredakis, James Seng, Karen Lentz, Nicholas Ostler.

Apologies:

Julie Hedlund, Dr. Raiomond Doctor, Edmond Chung, Steve Sheng,

Meeting Agenda with Notes and Action Items:

Welcome (Dennis)

  • Roll Call (start recording)
  • Minutes and Actions

Status of the report and any topics of discussion (Karen)

  • Karen gave a summary of changes that appeared in the report circulated on Monday, 19 December.

Agreement on when to submit comments by (Karen)

  • Karen requested that all comments be sent to the list by 15.00 UTC on 22 December in order to allow staff to incorporate all input and do one last lengthy review.
ACTION ITEM:
  1. Karen - Send message to the team to remind them of when to submit comments.

Discussion of next steps for publication of report (Francisco)

  • Plan to publish report on 23 December
  • Public comment from 23 December – 30 January
  • Additional Coordination Team Conference Calls - once or twice during PC and Summary & Analysis period.
  • Publish final Report by 20 February  
  • Dennis asked that we try to inform the team ahead of time as early as possible of when these calls might happen.

Translations (Naela)

  • Panagiotis shared at this stage, an English translation is not needed.
  • Vladmir shared the same opinion. It would be a tremendous effort to translate such a technical report. Also believes that Cyrillic communities that are interested will find the English version sufficient.
  • James Seng: thinks if Chinese version is available, it would be good but not critical, English version is still OK.
  • Manal: Agreed that with technical nature of the report, it may not be possible to get an accurate translation of the report on time.
  • Sarmad: Arabic team feedback on the Arabic Case Study Report was not up to par in quality. Generally agreed that the translation was not useful.
  • Akshat: of the similar opinion, the translation is complex. Akshat will consult with Mr. Kulkarni and get back to the list.

Expense reports from face-to-face meeting in December 2012 (Hayley)

  • Expense reports; please submit as soon as you can. The ICANN offices will be closed for the holiday on 23 December – 3 January.

Tour de Table - Review of Report and Coordination Team comments.

  • Sarmad: what happens if we cannot meet the deadline to submit comments before publishing for public comment.
  • Cary: shares the anguish that the coordination team who acted as advisors did not have sufficient time to submit comments.
ACTION ITEM:
  1. Karen - Revise the disclaimer in the report that advisors may not have had enough time to submit the comments and will therefore submit comments in public comment.
  2. Manal - Committed to submitting comments by deadline.
  3. Akshat - Committed to submitting comments by deadline.
  • Cary: shed concern about section 3, 3.1 & 3.2 in particular concerning Unicode. Distinction between glyph, code point and character.
  • Andrew agreed that there remain issues to be resolved in the document.
  • Cary and Andrew agreed that an informational addendum might be helpful.
  • Dennis asked that the team do a review definitions section, and for Nicholas and Cary to complete their discussions on line.
  • Panagiotis: will review and get back to the team.
  • Vaggelis: already sent some comments. Pointed out issues on specific pages starting on page 32.
ACTION ITEM:
  1. Vaggelis - Send an email to clarify the pages.
  • Joseph: will raise some questions in the next 24 hours, specifically on the user experience.
  • Dennis asked team for final comments and reminded team that we would like their comments by the specified time so they can be incorporated.
  • AOB
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