2018-09-06 CCWG new gTLD Auction Proceeds Meeting

Notes/ Action Items

Notes & Action Items – new gTLD Auction Proceeds CCWG Meeting – 6 September 2018

These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw.

1. Roll Call

• Attendance will be taken from AC
• Please remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.

2. Welcome & SOI/DOI updates

• Please remember to check your SOI/DOIs on a regular basis and update as needed

3. Review of survey responses

a. Responses received (see xls distributed prior to the meeting)

b. Support for eliminating one or more mechanisms from detailed consideration in the Initial Report?

• Note that the first choice of respondents was scored with a 4, second choice with a 3, etc. Highlighted in yellow and with zero points, those mechanisms that people recommended deleting from detailed consideration in the Initial Report.
• Quite some support to eliminate mechanisms 4 and also (but lesser so) mechanism 3.
• It is not a question of eliminating a mechanism, as all mechanisms would be covered / explained in the Initial Report, but the section focusing on responding to the charter questions would only focus on those mechanisms that were highest ranked by the CCWG.
• 11 respondents rated mechanism 1 as their first choice, 9 respondents rated mechanism 2 as their first choice, 3 rated mechanism 3 as their first choice, no one ranked the mechanism 4 as their first choice. 
• Some choices may have been made based on assumptions that may not be correct, for example, in relation to division of responsibilities in mechanism 2?
• Concern about lack of input from members. Should report on the response rate.
• Agreement to discard mechanism 4 from detailed consideration, treat mechanism 3 with a very light touch, compared to mechanism 1 and 2.
• Suggestions may come in during public comment that may require further consideration.
• Staff will factor this into the drafting of the Initial Report - first draft will be based on CCWG deliberations to date and external input provided to date. Up to the CCWG to then discuss and modify as needed. 
• CCWG could also decide to call out certain questions it would like to request specific input on.

4. Confirm remaining steps & proposed timeline

5. Discuss approach for reviewing Initial Report

• See timetable circulated during the meeting
• Early next week (week of 10 September) - Staff to circulate draft CCWG Initial Report for review.
• As soon as possible, but no later than Monday 17 September - CCWG to identify through submissions on the mailing list which sections/items of the report require further discussion / review.
• 18 September 2018 - Leadership team to review items identified and develop call schedule to consider these items (tentative schedule hereunder).
• 20 September / 27 September / 8 October – CCWG meetings to discuss sections / items identified (may be modified depending on # of issues identified)
• At the latest by 8 October 2018 - Publication of Initial Report for public comment.
• ICANN63 – Monday 22 October from 13.30 – 1500 - Present Initial Report to Community and solicit input.
• Proposed process for providing feedback on the Initial Report:
  • The document will be circulated to the CCWG in MS Word and PDF formats (the latter with line numbers).
  • Please do not submit a redline of substantive items in the text, as it will be difficult to reconcile possible conflicting positions and input from many individuals. Minor edits, grammar corrections are welcome in redline format. 
  • If you want to comment on a specific passage of text, please identify the page number, line number and the section, for example, page xx, line x, beginning with the text “. . .” If there is a specific text edit you would like to suggest, please include this in your email.
  • Minor edits, such as typo corrections, may not require further discussion. If you raise substantive questions or concerns about an area of the text, these will be discussed on an upcoming call, so that the CCWG may seek resolution that is supported by the group. 
  • The purpose of this approach is to ensure that all questions and concerns are addressed, while also ensuring that the text of the report reflects the perspective of the full group as opposed to any one individual within the group

6. Confirm next meeting (Thursday 20 September at 15.00 UTC)