WT B MEETING MINUTES: 12 JANUARY 2011
Participants: Fouad Bajwa, Annalisa Roger, Cheryl Langdon-Orr, Olivier MJ Crepin-Leblond, Gordon Chillcott, Dev Anand Teelucksingh, Wolf Ludwig, Darlene A. Thompson, Michel Tchonang, Yaovi Atohoun
Apologies: Sandra Hoferichter
Absent: Baudouin Schombe, Carlos Aguirre, Antonio Medina Gómez, Moataz Shaarawy, Sébastien Bachollet, Gareth Shearman
Staff: Seth Greene, Matthias Langenegger, Gisella Gruber-White
STANDING AGENDA ITEMS
1. Roll call – 5 min
2. Review of AIs from 8 Dec 2010 and 15 Dec 2010 meetings – 15 min, Co-Chairs
This agenda item was skipped in the meeting.
ITEMS FOR DISCUSSION
3. Continued discussion of Sandra’s proposal regarding Rec 4 (ALS education & engagement) – 10 min, Co-Chairs
Fouad: This proposal, in short, is to adopt a capacity-building program for those joining ICANN. The proposal has three levels:
- A couple of months of training following the DiploFoundation or Summer Schools model;
- Using the time available during ICANN Meetings (in the same way, for example, that the new gTLDs program did during the last ICANN Meeting); and
- Using online materials and documents (along the lines of ALAC’s domain name document).
Annalisa: Isn’t there a PowerPoint presentation by Sandra Hoferichter on this proposal?
Fouad: Yes, Sandra’s PowerPoint presentation on this proposal can be found on the WT B main workspace.
(The WT B workspace can be found at https://community.icann.org/display/Improve/At-Large+Improvements+Work+Team+B. Sandra’s presentation can be found at https://community.icann.org/download/attachments/2951127/WT+B+-Rec+4+ALS+educ+and+engagement%28S+Hoferichter+proposal%29.pdf.)
Annalisa: Could we get that e-mailed around?
>> AI: Seth to again send Sandra Hoferichter’s PowerPoint presentation on capacity-building activities to the WT B mailing list.
Seth: Heidi has informed me that, for this capacity-building proposal, there probably would not be any budget in 2011. Therefore, it perhaps could start with the AGM in Africa, which would be under the FY2012 budget. So could consider having this event and the AFRALO GA then.
Fouad: We should, therefore, recommend this proposal to the ALAC for the Africa AGM.
All WT members agreed.
4. Continued discussion of proposed AC room(s) for ALSes and its/their use – 5 min, Co-Chairs
Seth: In Heidi’s arrangement through ICANN for one or more ALS AC Rooms, it’d be useful to have a clearer idea of what they’d be used for.
Annalisa: Tomorrow, during my ALS’s board meeting, I will propose the use of an AC room. So I’ll have more information in our next meeting.
Gordon: Similarly, I will propose it to my ALS in its next board meeting on 24 January. How we’d use it will be discussed then.
Cheryl: I would think that all that’s necessary to say is something straight out of the Bylaws – something like “the ALSes will utilize the Adobe Connect Room(s) for bona fide purposes in the fulfillment of their function as At-Large Structures.”
5. WT meeting in San Francisco – 5 min, Co-Chairs
Seth: We’re considering having the Improvements WT meetings in San Francisco on Tuesday and Wednesday. Is it the desire of the WT to hold a meeting there?
All members agreed that WT B should hold a meeting in San Francisco.
Annalisa: I think earlier in the week would be better than later, so Tuesday would be better than Wednesday, if we have a choice.
6. Planning of WT’s next steps and priorities – 10 min, Co-Chairs
Fouad: Let’s review the proposals we’ve discussed in our various meetings:
- Regarding capacity building (Rec 4), there’s Sandra’s proposal.
- Regarding collaborative tools (Rec 7), there’s Confluence pages and AC Rooms for ALSes, as well as tools to consolidate social media, such as Posterous; and we’ve discussed a technology review group (and we’re now considering suggesting more frequent reviews of every 12 months).
- Regarding translation (Rec 9), one of our members can handle this.
- Regarding the ALAC-RALO-ALS structure (Rec 3), we’ve compared how the RALO groups include individual members. Regarding Rec 3, I’ll ask to say more.
Cheryl: Regarding the ALAC-RALO-ALS structure (Rec. 3):
- We have much information from the ALS survey, and the analysis has been done. We need to discuss this in our next meeting.
- We need to suggest that task 3.1.1 (Review information flow between three tiers of At-Large structure [ALS-RALO-ALAC] to identify possible improvements to information dissemination) gets finalized in the next Secretariats and ALAC meetings in San Francisco.
- I think we need to focus on loose threads in the next meeting.
>> AI: Seth to put on agenda for next meeting a discussion of the ALS Survey and how it relates to Rec. 3 and other recommendations.
Cheryl: Regarding translation (Rec. 9), we’re helped by the ATRT’s recommendations regarding public participation, etc. It referred to the translation policy. This is an issue that’s grown beyond our control and has to be part of a larger ICANN solution. The last I heard, the new Translation Policy was just in draft form – it was incomplete and not a firm policy. We should ask Heidi to check on its progress for us. And perhaps the WT should formally ask Olivier and Heidi to write to Kristina regarding the status of the Translation Policy.
>> AI: Heidi to check on the status of the in-progress draft Translation Policy.
>> AI: Seth to put on agenda for next meeting a discussion of Rec. 9 and the WT’s next steps regarding the new draft Translation Policy.
Fouad: So, Cheryl, to summarize the actions of this WT. We’re going to make a number of proposals to the ALAC, such as the one for a technology task force. Then, later, as the ALAC approves these proposals, WT B members can volunteer for the efforts as well as help get new people from the ALSes involved.
Cheryl: Yes, I think that’s exactly right.
Olivier: Yes, I’d say that if the WT wants a separate group put together to follow up on the technology issues, the ALAC could make that decision very quickly.
Cheryl: In fact, I’d say we’re at the stage where not only this WT but all the Improvements WTs need to start interacting regarding their proposals with the ALAC. The ALAC, in fact, is the body that must implement the Improvements. So, Olivier, I’d propose that, with you on these calls, you can start thinking about – and with the WT co-chairs figuring out – a timetable for this interaction.
Olivier: Yes, absolutely. I do plan on being on each of these calls over the next few weeks, as you will be, too, Cheryl. So, we can present this need for interaction to each WT.
>> AI: Seth to include discussion of need for WT interaction with ALAC (presented by Olivier and Cheryl) on agenda of all WTs.
Annalisa: Where could we find the various initiatives and proposals that we’ve discussed in this WT?
Seth: They’re all in the meeting minutes.
Annalisa: And where would we find the meeting minutes? Are they all in one place?
Seth: Yes, all of the meeting minutes are organized by date on the main WT B Confluence workspace. For each meeting date, the meeting minutes, AC chat, action items, transcript, and recording can be found.
Annalisa: Seth, could we ask you to put together a summary list of the various initiatives and proposals that the WT has discussed and to send it to Fouad and myself?
Seth: Certainly.
Cheryl: Of course, Seth, you’ve already largely done that for the Cartagena meetings, even though the presentations ended up not being given. They can be added to the WT B workspace.
Seth: Actually, both my and the co-chairs Cartagena presentations are already on the WT B workspace.
>> AI: Seth to create a Confluence page summarizing the list of the potential initiatives and proposals that WT B has discussed, in preparation for making its proposals to the ALAC.
Annalisa: And how do we find the WT B workspace? Seth, would you send the url for that page around to the WT members as soon as possible after this meeting?
Seth: Of course.
>> AI: Seth to send the WT B workspace url to the WT mailing list.
Cheryl: As a suggestion, Annalisa, I can tell you that I use the important links to the important wiki pages that come in the calendar reminders. They help immensely. Perhaps we should add this to the list of technology hints that we teach people in Cartagena to make their lives easier.
Olivier: Agreed.
Annalisa: So, before next meeting, can we ask all members to go to the WT B workspace and look at Seth’s summary list of proposals and initiatives that have been discussed.
>> AI: Before next WT B meeting, all WT members to review the Confluence page summarizing the previously discussed potential initiatives and proposals.
7. Any other business -- 5 min, Co-Chairs
Twitter Twibes
Cheryl: Twitter Twibes (that is, group Twitters) is an open AI from our last meeting. I can report that the only one I have been able to find is the ICANN Twibe. It seems to be the only one that’s been kept alive of those I set up. Despite this, there’s of course no problem with our setting up whatever Twibes we want. Someone should be assigned to set up these Twibes, but that should be part of the ALAC’s decision making.
Dev: Twitter now has Twitter Lists, that let’s you organize Twitters into groups. Is there overlap between this and Twitter Twibes?
Cheryl: Twitter Lists is more generic, a way of organizing Twitters by interest. Twibes is more for groups of people.
8. Confirmation of next meeting time: Wed, 26 Jan, at 13:00 UTC – 5 min, Co-Chairs
All agreed.
The meeting was adjourned.
