Actions: 

• Finance & Budget Sub-Committee to check what would be allowed/not allowed re promotional items; if there's anything that will be refused, we will bring this up with the Board
• 09 Sep 2015: 
  • ATLAS IT and Outreach & Engagement Sub-Committee members to review the draft ICANN's Civil Society Engagement proposal (At-Large ICANN Civil Society Engagement in Fiscal Year 2016 Workspace) and to discuss whether this proposal is in line the recommendation 
  • Heidi Ullrich to find out how GSE North America's team has conducted outreach activities in Toronto without notifying NARALO; this will help facilitate future collaboration and prevent communications gap 
• Outreach & Engagement SC to do the ground work and Finance & Budget SC to implement the potential budget requests that come out of this recommendation 
  
  

Notes: 

• Communications budget is available in FY15
• ALAC/At-Large to request a fund for promotional items for engagement and outreach (could be within FY16 AC/SO Requests)
• 09 Sep 2015: 
  • ICANN should develop funding for education / capacity building efforts (not related to travel)
  • At-Large should have ability to apply for ICANN funding for members to attend or organize events that will happen in a shorter period of time (e.g. 3-4 months), in that way the application for funding will be more well thought out 
  • LACRALO outreach strategy document can be an example (check with Dev Anand Teelucksingh) 
  • The draft ICANN's Civil Society Engagement proposal may be related to this recommendation, as events in the proposal can create collaboration opportunities that benefit At-Large members who wish to attend civil society events/meetings; however, At-Large members like Sebastien Bachollet disagrees that the proposal is pointing ICANN in the right direction, as civil society is only a subset of the user community. 
  • There has been some degree of follow-up re the special funding (as proposed by ICANN CEO in ICANN 53 ALAC-Board meeting) for assisting community members to apply for visas to attend ICANN meetings; some community members were provided funding to obtain visa for ICANN 54
  • Linked to Rec 21: https://community.icann.org/x/TZZCAw 
  • This recommendation is linked to recommendation #21: https://community.icann.org/x/TZZCAw
  • Challenge for CROPP it is only used to participate in exisiting events, it cannot be used to fund or organize events. The only way to do so is to apply for a special budget request and let the finance and budget decide whether it is viable. The events have to be really well planned out, especially budget aspect of it, otherwise it will be rejected. 
  • At-Large should have the ability to apply events in a short three-month time, or a six-month time, and then the planning can be better and the community can get funding for it. It is very difficult to plan something that will take place in a longer period ahead of time. It shouldn't restrict the community to plan out an event that too far out in advance, the planning cannot be carried out that well. 
  • Funding is not related to travel, the funding ($3000 USD) in LACRALO document, cost related to venue, refreshment, and other spending that attract people to attend the event. If an event is organized, CROPP can travel to the event, but it will be separate bucket of event. 
  • Link LACRALO's proposal for this kind of funding to this recommendation (ask Dev: https://community.icann.org/x/Aa7hAg) 
  • Proposed ICANN Civil Society engagement plan. Those events will have a great potential for NPOC, NCUC, NCSG to collaborate, and those events can already provide venue, refreshments, and other things that the funding is asking for. 
  • Sebastien Bachollet thinks that new staff is misleading ICANN in the wrong direction, ICANN is not organized via civil society, At-Large is the voice of end user, not the civil society. It is a wrong way to go to do such civil society engagement. We will not succeed in just promoting civil society. At-Large should be not there, other wise just end up in ISOC chapters, etc., we are bigger than that as there are billions of users. ICANN shouldn't emphasize the civil society too much.