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Please remember that the deadline for FY17 Budget consideration is 15 February 2016.




Title of Proposed Activity  



ALAC discretion to use allocated travel slots to support active volunteer leaders within At-Large to travel to and attend ICANN meetings

Community Requestor Name


ALAC – Sub-committee on Outreach and Engagement Members Maureen Hilyard, Glenn McKnight,  Daniel Nanghaka, Olivier Crepin-Leblond

Alan Greenberg, ALAC Chair

ICANN Staff Community Liaison


Heidi Ullrich





request description


1. Activity: Please describe your proposed activity in detail

     This activity addresses two key issues: (1) the role of working group Chairs and the expectations that are made of them by both the ALAC and ICANN to fulfil the objectives of their working group charters and (2) how the ALAC and ICANN recognises the time and the effort given by active and hardworking At-Large volunteers take on these roles as efficient, effective and hardworking working group leaders yet due to circumstances beyond their control, may not be able to achieve the necessary status within normal regional leadership channels  that will enable them to attend ICANN meetings alongside other ALAC and RALO leaders, and to attend their own working group meetings face-to-face.

     Remembering that everyone who works in a leadership role is a volunteer, there is still a high level of expectation of leadership for working groups as well as from ALAC or RALO leadership. However, there is a strong disconnect between how effort by leaders of working groups (in this case, of multiple working groups), is recognised, as opposed to the acknowledged ICANN leadership models of being an ALAC member or Regional Chair. 

  The ALAC has been allocated travel slots specifically for GNSO and ccNSO liaisons to attend ICANN meetings. Currently these positions have been filled by persons who are already entitled to travel to ICANN Meetings. We believe that the ALAC should be given some discretion about how they can use these travel slots for other persons considered by the ALAC to be deserving of attendance in order to carry out the work on which they already spend an inordinate number of  hours between meetings. The ALAC should have the right to choose deserving persons who meet their criteria for sponsorship to an ICANN meeting to use up spare travel slots within their allocation.


2. Type of Activity : e.g. Outreach - Education/training - Travel support - Research/Study -  Meetings - Other

The ALAC would decide on the merits of a “fellowship” application to attend the ICANN meeting by a volunteer At-Large Leader who does not qualify for a travel slot based on normal ICANN criteria.


3. Proposed Timeline/Schedule: e.g. one time activity, recurring activity

The timeframe will be the whole FY17 (All three ICANN meetings), and if possible for the three meetings in FY16 if a travel slot was available.




  request objectives




1. Strategic Alignment. Which area of ICANN’s Strategic Plan does this request support?

ICANN Strategic Plan :

3 Advance organizational, technological and operational excellence.

ICANN seeks to mature our organization—to improve the skillsets, processes, and technologies through which we operate to deliver services to the ICANN community and the public. We seek to develop a greater ability to meet the speed and scale of innovation happening around us and deliver with excellence in everything we do.


The Working Groups are a critical part of building Operational Excellence in ALAC.  The Working Group is one of the major ways that people can combine their talent and interest to the betterment of ICANN. Working groups  were the most  active contributors on the ATLAS 2 recommendations



2. Demographics. What audience(s), in which geographies, does your request target?

All geographies



3. Deliverables. What are the desired outcomes of your proposed activity?

         Vitalize the membership of  the Working Groups

         Creation of  per quarter plan for the monthly calls

         Foster more understanding on the role and function of the WG’s to the ALAC membership

         Deliberate recruitment for membership in under -represented areas

         Active  participation of the WG  chairs bolsters the achievements of the WG and fosters more appreciation of their work


4. Metrics. What measurements will you use to determine whether your activity achieves its desired outcomes?

         Three  Face to Face meetings  x  the number of sponsored working group chairs

         Dozens of  informal meetings with existing and potentially  new  members

         Multiple planning meetings face to face with  Co-chairs

         Set a plan for the year






Resource Planning – incremental to accommodate  this request

Staff Support Needed (not including subject matter expertise):





Costs basis or parameters

Additional Comments
















Subject Matter Expert Support:


Technology Support: (telephone, Adobe Connect, web streaming, etc.)


Language Services Support:




Travel Support:

Flexibility in allocating two travel slots.



Potential/planned Sponsorship Contribution: