| Item Outstanding | Item Completed/Due Date Passed |
|---|
Topic | Entry Date (E) ____________ Target Date (T) | Action Item | Responsible EPDP Team Member | Additional Notes |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Registrar and Registry teams to develop first draft of data elements workbook for purpose B. | Registries/Registrars | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Complete data elements workbook for Purpose E, registry data escrow | Marc Anderson | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Complete data elements workbook for Purpose N, additional registry eligibility criteria | Kristina Rosette | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Propose draft language for additional purpose, “Research” for consideration by the EPDP team | Benedict Addis | |
§4.4 - Purposes for Processing | 20 September 2018 ______________ 24 September 2018 | Registries to propose draft purposes language for columns marked as registry purposes for §4.4. | ||
| Appendix A | 13 September 2018 ______________ 17 September 2018 | EPDP small team of volunteers (to be identified) to work on answering the issues addressed for Appendix A, §§2.1 - 2.3, Appendix A §2.4, Appendix A §1, Appendix A, §4. EPDP Team to provide input on questions identified (see https://docs.google.com/document/d/1M2XdbXZsvfYfsxdR1xG2qT7XZ07AopJubRH8ZX1Qt3s/edit) | ||
| F2F Meeting | 13 September 2018 _______________ 18 September 2018 | If anyone from the EPDP Team would like to provide ideas or suggestions for the F2F in Los Angeles, please feel free to do so via the list. | ||
| Working Methods | 11 September 2018 ______________ 14 September 2018 | EPDP Team to review slides in relation to the updates (especially with regard to scheduling of topics going forward) from the EPDP Team Chair and share any comments / questions with the mailing list. | ||
| GDPR Training | 11 September 2018 _______________ 17 September 2018 | All members, alternates and liaisons to complete the GDPR training as soon as possible but no later than 17 September. | ||
| GDPR Training | 11 September ______________ 17 September | GDPR session with Becky Burr scheduled for Wednesday, 19 September at 1300UTC. EPDP Team members to submit questions in advance to allow for adequate preparation. Questions can be submitted here: https://docs.google.com/document/d/1QBy9YhdoaQ2yBmPicUSJai9YaNPZWrRywFJVlJAF_Ms/edit#. | ||
| Purposes for Processing Data: §4.4 | 11 September ______________ 14 September | EPDP Team to review email from Kurt re. Registrar purposes (see https://mm.icann.org/pipermail/gnso-epdp-team/2018-September/000337.html) and provide input by Friday 14 September at 19.00 UTC at the latest. | ||
| Purposes for Processing Data: §4.4 | 11 September ______________ 14 September | EPDP Team to review overview of purposes table and provide input on whether this provides an accurate picture. Focus should be on the purposes for collection and other processing (Registrar, Registry and ICANN), but not access (Third party interests) as these will be considered in further detail in the context of the standardized access discussion. Also consider whether purposes are sufficiently specific? Team input to commence now and will finish by 19.00 UTC on Friday 14 September. Thomas and Benedict will take that input to create an agenda for the Tuesday meeting. See https://docs.google.com/spreadsheets/d/1RivZFrPQpJ_bgDlOI6yfhhYaSs2oYgS1n4TObifAoJ8/edit?usp=sharing. | ||
| Appendix C | 11 September ______________ 14 September | EPDP Team to provide input at the latest by Friday 14 September 19.00 UTC on Margie's proposal as well as RySG proposal in relation to Appendix C in view of wrapping up this discussion during next Tuesday's meeting. | ||
| Travel Support | 6 September 2018 ____________ 13 September 2018 | Applications for travel support to ICANN63 in Barcelona are due Thursday, 13 September. Please note the document that was sent with the meeting slides on 6 September. | ||
| Purposes for Processing Data: §4.4 | 6 September 2018 _______________ 10 September 2018 | Thomas and Benedict to develop a sub-divided §4.4 into: (1) where ICANN acts as a sole controller; (2) where ICANN acts as a joint controller with registrars / registries; (3) where ICANN facilitates or enables a third-party framework. It will be delivered by Monday, September 10. | Thomas Rickert Benedict Addis | |
| Triage Report | 4 September 2018 ___________ 6 September 2018 | EPDP Team to review the latest version of the triage report as circulated by Kurt to the mailing list and provide input before Thursday 6 September with the goal to send the report the following day. | ||
| Purposes for Processing Data: §4.4 | 4 September 2018 ___________ 6 September 2018 | Redrafting §4.4 (introductory paragraph), Appendix A.4. and Appendix C2. | Alex Deacon Thomas Rickert | |
| Purposes for Processing Data: §4.4 | 4 September 2018 ___________ 6 September 2018 | EPDP Team to provide comments on Kurt’s email with proposals for relocating § §4.4.2, 4.4.8, 4.4.9 to a different section of the Temporary Specification. | ||
| Data Processing Requirements: Appendix C | 4 September 2018 ___________ 6 September 2018 | Provide an illustrative joint controller agreement so that the team can differentiate between the operational elements and the policy-related elements. | Thomas Rickert | |
| Data Processing Requirements: Appendix C | 4 September 2018 ___________ 6 September 2018 | Review appendix C and indicate what aspects may need a specific mention in the policy recommendations regarding disclosure of data to third parties | Margie Milam | |
| Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 4 September 2018 | Registrars to rewrite section 4.4 to align the purposes for data processing with current data collection processes and the domain name lifecycle. It is requested that the draft be completed in time for the meeting on Tuesday, 4 Sept so that the rest of the team can review it. | James Bladel Matt Serlin Emily Taylor | |
| Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 3 September 2018, 22:00UTC | Propose revised language for the introductory paragraph of §4.4. | Alex Deacon | |
| Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.2. | Amr Elsadr | |
| Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.8. | Alex Deacon Amr Elsadr | |
| Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.9. | Ashley Heineman | |
| Data Processing Requirements: Appendix C | 31 August 2018 ________________ 3 September 2018, 21:00UTC | Provide a draft recommendation to ICANN that the subject matter be taken out from consideration by this group and folded into current CPH-ICANN negotiations regarding registration data elements of the RAA and RA. This writing should address Margie’s intervention that certain elements of Appendix C remain under the purview of this group, e.g., Disclosure of non-public RDDS/WHOIS to third parties. | Alan Woods | |
| Data Processing Requirements: Appendix C | 31 August 2018 ________________ 3 September 2018, 21:00UTC | Compose amendments to Appendix C, section 2, Lawfulness of Processing, that includes all GDPR mechanisms that allow processing of data | Alex Deacon | |
| GDPR Training | 23 August 2018 ________________ 3 September 2018, 21:00UTC | EPDP Team Members to share recommendations for whom or which organization should be considered to provide GDPR training to the EPDP Team. | ||
| Issue Categorization | 23 August 2018 ________________ 3 September 2018, 21:00UTC | EPDP Team to review Issue Categorization and proposed Project Plan and provide feedback. | ||
| Data Processing Requirements: Appendix C | 21 August 2018 | Work on a framework to outline the controller designations between ICANN and Contracted Parties for EPDP Team review / consideration | Thomas Rickert Emily Taylor |
