Attendees: 

Sub-group Members:   Avri Doria, Becky Burr, David McAuley, Kate Wallace, Kavouss Arasteh, Liz Le, Olga Cavalli, Robin Gross, Samantha Eisner   (9)

Staff:  Bernard Turcotte, Brenda Brewer  (2)  

Apologies:  

** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **

Transcript

Recording

Agenda

1.       Admin/SOI

2.       Status on timing issue – small group discussion 

3.       EOI document – including staggered terms for panelists (see Sam’s mail to list of 3/29)

4.       Joinder issue

5.       Working methods – list and meetings

6.       Consensus policy

Notes

Notes (includes relevant text from chat):

1.  Admin/SOI

2.  Status on timing issue – small group discussion

David McAuley - Have made progress but the issue of Repose remains. Decided on the last call that a small group would look at this. We have not met yet but plan to do so next week.

Action Item – David McAuley – Arrange for meeting of small group to discuss repose on the week of 10 April.

3.  EOI document – including staggered terms for panelists (see Sam’s mail to list of 3/29)

David McAuley - ICANN has asked for our thoughts on this and this is important. Probably need to deal with the proposal for a staggered panel to ensure continuity. I personally support this.

Sam Eisner - presentation of the issue. Open to other solutions.

avri doria: Exccellent idea.  the hard part is figuring out who to stagger. it is a normal bootstrap problem

David McAuley - great idea - if 7 panelists would split 3-4 with 3 for the 3 years term and the 4 for the 5 year term. Do we need to change the Bylaws for this?

Sam Eisner - Bylaws are not clear on this and we probably have a way around it - given this is a fundamental Bylaw we would look at a 6 to 9 month process. One option could be to hire the panelists in a staggered fashion all for 5 years with the disadvantages this would bring.

Kavouss Arasteh - difficulty understanding Sam and please avoid colloquialism. Also do not understand technical amendment.

avri doria: i have trouble understanding what My Aresteh is saying about language.  To Bootstrap is international language.

David McAuley - agree vs colloquialisms - any comments on staggered terms (none). Ok on to other comments on the EOI document - I will put my smaller editing comments to the list for all to see. Re reference to skills - ICANN using DEMONSTRATED seems to go beyond what is in the Bylaws.

Action Item – David McAuley – Provide EOI comments on list by 9 April.

Liz Le - We can agree with that.

Samantha Eisner: @Kavouss, we do not have any carve-out in the CCWG process to allow for changing the Bylaws without going through the Bylaws-mandated processes, even if the CCWG WS2 were to recommend changes to the Bylaws

David McAuley - EXTENSIVE EXPERIENCE WORKING WITH LARGE INTERNATIONAL ORGS - this would desirable but not necessary?

Liz Le - Agree we can take it out.

David McAuley - do not hove to take out but just not required.

Kavouss Arasteh - panelists need to DEMONSTRATE their expertise - this is important. What you are suggesting is oversimplifying things and I do not agree.

David McAuley - The compensation section is panelists will be paid if they are on cases - but is there a retainer?

Sam Eisner - we have discussed this with ICDR and it would seem that we need some type of retainer to ensure availability.

Becky Burr: agree with Sam on this.  important

David McAuley - Are we asking why they want to serve on the panel and what they could bring to it - any thoughts on this. If this is included there should be a word cap on submissions for this.

Sam Eisner - Great suggestion - we support that.

Kavouss Arasteh: David+1

David McAuley - will provide the remainder of my comments via email within 48 hours. Would encourage everyone to do the same. What is the plan after our comments are completed?

Sam Eisner - we would update the document based on input and would send it back to the IOT for a short period to confirm changes and then would post it. We have not discussed how long we would keep it posted for. Once we have enough candidates there would be interview portion. At then end of this process ICANN would then push out to the SOACs a list of the candidates that meet the core requirements.

David McAuley - We could ask the SOACs to disseminate the EOI.

Kavouss Arasteh - why are you talking about SOACs? do not understand.

David McAuley - SOACs have a role to nominate the panel and we have been working with them to prepare them for this.

Kavouss Arasteh - We should ask the SOACs what their procedure so they can select panelists.

David McAuley - fair request. We have been advising them of their responsibilities under the Bylaws - but we should ensure.

Avri Doria  - Am confused by this last interchange - why require a process ahead of time?

Sam Eisner - there is some intermediate position between KA and AD - There is no requirement in the Bylaws for the SOACs to develop processes for this. However, given there are no specific requirements it could be useful to work with the SOACs to identify some basic principles to guide the selection of a slate of panelists.

Kavouss Arasteh - Some SOACs may use Diversity considerations before anything else when considering panelists. this is what I think should be avoided - the most important criteria is qualifications.

David McAuley - there is room for the IOT to work with the SOACs on this as they need. (Reading Bylaws on this)

Samantha Eisner: (B)ICANN shall issue a call for expressions of interest from potential panelists, and work with the Supporting Organizations and Advisory Committees and the Board to identify and solicit applications from well-qualified candidates, and to conduct an initial review and vetting of applications. (C)The Supporting Organizations and Advisory Committees shall nominate a slate of proposed panel members from the well-qualified candidates identified per the process set forth in Section 4.3(j)(ii)(B).

David McAuley - any other comments? (none) Please post on list by next Wednesday 23:59UTC. ACTION ITME.

Action Item – IOT Participants – Any comments on EOI should be posted to the list by 12 April 23:59 UTC.

4.  Joinder issue

David McAuley - (recap of the issue based on the email including suggestions).

Kavouss Arasteh - some who joins has the same status as the main party?

David McAuley - this is what I am proposing but it should be made clearer.

Kavouss Arasteh - could a joinder party be in conflict with the main party or should there be a requirement they be consistent.

David McAuley - have to think about it - they would be completely independent.

Sam Eisner - important that ICANN has no fundamental opposition to proper people joining. The rules surrounding this that the question is focused on the violation of the ICANN Bylaws - it cannot be about resolving issues between parties. In terms of interested parties there is probably a need for further work to identify them and if they are allowed how does this affect the timeline ....(did not capture all of the comment)

David McAuley - could you post these to the list?

Sam Eisner - yes by tomorrow.

Action Item – Sam Eisner – Post ICANN comments on Joinder issue to the list by 7 April 23:59 UTC.

5.  Working methods-list and meetings

David McAuley - we need to work more on the list (see email from list). Any comments?

Avri Doria - do not agree. different people communicate in different ways - so strongly disagree.

David McAuley - would you think it would be ok if someone could make a new point but the chair could be more of aggressive to move along.

Avri Doria - could work.

Kavouss Arasteh - need a single document. If in joinder if they are completely independent and they disagree it will cause great problems for the panel - this needs to be considered.

David McAuley - food for thought.

6.  Consensus policy

David McAuley – we are out of time. Thanks all. Adjourned.

Decisions: (none)

Action Items:

  • David McAuley – Arrange for meeting of small group to discuss repose on the week of 10 April.
  • David McAuley – Provide EOI comments on list by 9 April.
  • IOT Participants – Any comments on EOI should be posted to the list by 12 April 23:59 UTC.
  • Sam Eisner – Post ICANN comments on Joinder issue to the list by 7 April 23:59 UTC.

Documents Presented

Chat Transcript

  Brenda Brewer:Good day and welcome to IRP-Implementaion Oversight Team meeting #18 on 6 April 2017 @ 19:00 UTC!  

  Brenda Brewer:This meeting will be recorded.  Please mute your phone when not speaking by pressing *6 (star 6)  *6 will also unmute.

  David McAuley:4154 here

  Bernard Turcotte Staff Support:hel;lo all

  David McAuley:Hi all

  David McAuley:Hi Olga, hope SSIG going well

  David McAuley:will start at 2 min past

  Olga Cavalli - GAC Argentina:hello all, have no mic but will listen

  avri doria:Exccellent idea.  te hard part is figuring out who to stagger.

  avri doria:it is a normal boot strat problem

  avri doria:bootstrap

  avri doria:but then wee have too few at early days

  David McAuley:I can hear Sam but Sam please move closer to mic

  avri doria:i have trouble understanding what My Aresteh is saying about language.  To Bootstrap is international langauge.

  avri doria:i mean Mr. Aresteh.

  Samantha Eisner:@Kavouss, we do not have any carve-out in the CCWG process to allow for changing the Bylaws without going through the Bylaws-mandated processes, even if the CCWG WS2 were to recommend changes to the Bylaws

  avri doria:Besides, I only know 1 English and do not know how to speak internatinal English.

  Becky Burr:agree with Sam on this.  important

  Kavouss Arasteh:Davide+1

  Kavouss Arasteh:Avri

  Kavouss Arasteh:A language understood by everybody

  avri doria:Kavouss, I know of no langauge understood by everybody and have no way of knowing which parts of my normal langauge are understood by everybody.  I only know what langauge I uunderstand and I avoid using slang.  But not I feel opperessed and do not know how I can possibly speak.

  avri doria:I fundamentally disagree with what Kavouss is aying.

  avri doria:i thnk Diversity is a critical component - and unless we have a diverse panel, it will not be comptnent in the aggregate.

  Samantha Eisner:(B)ICANN shall issue a call for expressions of interest from potential panelists, and work with the Supporting Organizations and Advisory Committees and the Board to identify and solicit applications from well-qualified candidates, and to conduct an initial review and vetting of applications. (C)The Supporting Organizations and Advisory Committees shall nominate a slate of proposed panel members from the well-qualified candidates identified per the process set forth in Section 4.3(j)(ii)(B).

  Bernard Turcotte Staff Support:time check - 20 minutes left in call

  Kavouss Arasteh:If they are independent ,then they may confuse the panel if they have inconsistent views

  avri doria:i think rule 5 is very important

  Bernard Turcotte Staff Support:time check 9 minutes left in call

  Bernard Turcotte Staff Support:time check 3 minutes left

  avri doria:i tink it is importnat to avoid chilling effects, either by process or particpants behavior, on conference calls.

  Bernard Turcotte Staff Support:bye all

  David McAuley:good bye all


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