Meeting B | Policy Forum 2016 | DRAFT SCHEDULE PLANNING
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Questions? contact Tanzanica King via email to king@icann.org
Meeting B (POLICY FORUM) | 4-Day Format
Second meeting in the three-meeting annual cycle (June Meetings)
Day 1 | Monday | Day 2 | Tuesday | Day 3 | Wednesday | Day 4 | Thursday |
---|---|---|---|
Outreach | Intra-Community Work | Intra-Community Work | Inter-Community Work |
- View a list of sessions that will NOT take place at Meeting B: ICANN53 SCHEDULE: MEETING B SESSIONS
Proposed sessions/activities by group for Meeting B:
DAY 1 | MONDAY (OUTREACH) | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
CC MEETING ROOM | ALAC | BOARD | CCNSO | GAC | GNSO | B1 | B2 | B3 | SSAC | ||
08:30-09:00 | 30 min | Coffee Break | Daily Board Briefing [C] | ||||||||
09:15-10:30 | 75 min | Welcome - David Olive | |||||||||
10:45-12:00 | 75 min | Outreach Activities (Fellows/NextGen) | Outreach & Engagement | Board Working Session | Tech Day (TBD) | GAC WG Face-to-Face Meetings | GNSO Intro Session (Overview of GNSO, GNSO Council, GNSO Policy Development, policy topics under consideration Q & A) | DNSSEC for Everybody | |||
12:00-13:30 | 90 min | Lunch Break | |||||||||
13:30-14:45 | 75 min | Outreach Activities (Fellows/NextGen) | Outreach & Engagement | Board Working Session | Tech Day (TBD) | GAC WG Face-to-Face Meetings | SG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?] | DNSSEC Workshop | |||
14:45-15:15 | 30 min | Coffee Break | |||||||||
15:15-16:30 | 75 min | Outreach Activities (Fellows/NextGen) | Outreach & Engagement | Board Working Session OR attend community group sessions | Tech Day (TBD) | GAC WG's address GAC Plenary | SG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers) | ||||
16:45-18:00 | 75 min | PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers) | |||||||||
18:30-19:30 | 60 min | Board Cocktail Reception: Invite Former Board Members |
Notes:
- Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
- *ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.
DAY 2 | TUESDAY
CC MEETING ROOM ALAC BOARD CCNSO GAC GNSO B1 B2 B3 SSAC 08:30-09:00 30 min Daily Board Briefing [C] 09:15-10:30 75 min Cross Community Collaboration & Networking Area At-Large Cross Regional Strategy Exchange Board participation in SO/AC/SG/C Policy Development Work TBD Cross Community "Town Hall" Meeting Day GNSO (PDP) WGs Follow Up SSAC Private Meetings
Admin Cttee Meetings?10:30-10:45 15 min Coffee Break 10:45-12:00 75 min Cross Community Collaboration & Networking Area ALAC Policy Work 1 Board participation in SO/AC/SG/C Policy Development Work TBD Cross Community "Town Hall" Meeting Day Prep Session (either GNSO as a whole or SG/C break out, or combination thereof) SSAC Private Meetings
Admin Cttee Meetings?12:00-13:30 90 min Lunch Break 13:30-14:45 75 min Cross Community Collaboration & Networking Area ALAC Policy Work 2 Joint Meetings:
ICANN Board / ccNSO
(13:30-14:30)
ICANN Board / CSG
(14:45-15:45)
ICANN Board / RySG
(16:00-17:00)
ICANN Board / RrSG
(17:15-18:15) Cross Community "Town Hall" Meeting Day Prep Session (either GNSO as a whole or SG/C break out, or combination thereof) SSAC Private Meetings
Admin Cttee Meetings?14:45-15:15 30 min Coffee Break Coffee Break 15:30-16:45 75 min Cross Community Collaboration & Networking Area ALAC WG Meetings TBD Cross Community "Town Hall" Meeting Day
NO GAC-ONLY MEETINGSJoint Session with other SO/ACs/Board SSAC Private Meetings
Admin Cttee Meetings?17:00-18:15 75 min TBD
DAY 3 | WEDNESDAY
CC MEETING ROOM ALAC BOARD CCNSO GAC GNSO B1 B2 B3 SSAC 08:30-09:00 30 min Daily Board Briefing [C]
and/or Working session (08:30-09:30)
ICANN Board / At-Large (09:45-10:45) 09:15-10:30 75 min Cross Community Collaboration & Networking Area ALAC with Board TBD GAC/GNSO Face-to-Face to discuss current PDP's SG/C Meetings SSAC Private Meetings 10:30-10:45 15 min Coffee Break Coffee Break 10:45-12:00 75 min Cross Community Collaboration & Networking Area 2 WG Meetings ICANN Board / SSAC (11:00-12:00) TBD GAC/GNSO Face-to-Face to discuss current PDP's PDP WG Meetings SSAC Private Meetings 12:00-13:30 90 min Lunch Break 13:30-14:45 75 min Cross Community Collaboration & Networking Area 2 WG Meetings ICANN Board / NRO/ASO
(13:30-14:30)
ICANN Board / RSSAC
(14:45-15:45)
ICANN Board / NCSG
(16:00-17:00)TBD GAC Communiqué Drafting (if required) PDP WG Meetings SSAC Private Meetings 14:45-15:15 30 min Coffee Break Coffee Break 15:30-16:45 75 min Cross Community Collaboration & Networking Area ALAC Policy Discussion Wrap Up TBD GAC Communiqué Drafting (if required) PDP WG Meetings SSAC Private Meetings 17:00-18:30 90 min Regional Showcase
DAY 4 | THURSDAY
CC MEETING ROOM ALAC BOARD CCNSO GAC GNSO B1 B2 B3 SSAC 08:30-09:00 30 min Daily Board Briefing [C] 09:15-10:30 75 min SO/AC/SG/C Joint Meeting to discuss PDP WGs 10:30-10:45 15 min Coffee Break 10:45-12:00 75 min Cross Community Collaboration & Networking Area Cross Community WG Meetings ICANN Board / GAC TBD GAC Plenary Sessions (PDP) WG / CWG Meetings TBD SSAC Meetings with Community Groups 12:00-13:30 90 min Lunch Break 13:30-14:45 75 min Cross Community Collaboration & Networking Area Cross Community WG Meetings Board participation in SO/AC/SG/C Policy Development Work TBD GAC Plenary Sessions GNSO Council Meeting TBD SSAC Meetings with Community Groups 14:45-15:15 30 min Coffee Break 15:15-16:30 75 min Cross Community Collaboration & Networking Area ALT Wrap-up Board participation in SO/AC/SG/C Policy Development Work (Possible Board Wrap-Up Session) TBD GAC Plenary Sessions GNSO Council Wrap Up TBD SSAC Meetings with Community Groups 16:45-18:00 75 min
Notes:
GNSO Assumptions
- The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
- Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
- GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
- Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
- There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.