2016 Meeting Schedule Planning
Please share any comments or suggestions on the proposed schedules in the comments section below. For any other questions, contact Tanzanica King via email to king@icann.org.
Meeting A | 6-Day Format
Proposed sessions/activities by group for the first meeting in the three-meeting annual cycle (Feb/March Meetings)
Day 1 | Saturday | Day 2 | Sunday | Day 3 | Monday | Day 4 | Tuesday | Day 5 | Wednesday | Day 6 | Thursday |
---|---|---|---|---|---|
Board Committees | Board Committees | Welcome Ceremony | High Interest Topics / GDD Track | High Interest Topics / GDD Track | Intra-Community Work & Wrap-Ups |
Intra-Community Work | Intra-Community Work | High Interest Topics / GDD Track | SO/AC Reports to the Community | SO/AC Reports to the Community | Public Forum 2 |
Outreach | Newcomers | Public Forum 1 | Intra + Inter - Community Work | Intra + Inter - Community Work | Public Board Meeting |
ALAC ALAC Strategy Session (all-day) BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 PDP WG Updates 11.00 – 12.30 PDP WG Updates 14.00 – 15.30 PDP WG Updates 16.00 – 17.30 Prep Sessions / Strategic Planning SSAC SSAC Admin Committee Day 1 | Saturday
Board Committees
Intra-Community Work
Outreach
SO/AC/SG/C
Proposed Activities
ALAC ALAC Strategy Session (all-day) BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 Updates from ICANN Staff 11.00 – 12.30 Meeting with ICANN CEO, Executive Staff 13.00 – 14.00 Meeting with ICANN Board 14.30 – 16.00 Meeting with GAC 16.00 – 18.00 SG/C Meetings SSAC SSAC Admin Committee DNSSEC for Everybody Day 2 | Sunday
Board Committees
Intra-Community Work
Newcomers
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 17.00 – 18.30 Joint meeting with ccNSO SSAC SSAC Chair Participation in topic sessions Day 3 | Monday
Welcome Ceremony
High Interest Topics / GDD
Public Forum 1
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 18.00 SG/C Meetings SSAC SSAC Private Meetings SSAC Chair Participation in topic sessions Day 4 | Tuesday
High Interest Topics / GDD
SO / AC Reports to the Community
Intra + Inter-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 GNSO WG F2F meetings 11.00 – 12.30 GNSO WG F2F meetings 13.00 – 15.00 GNSO Council meeting 15.30 – 17.00 GNSO WG F2F meetings SSAC DNSSEC Workshop SSAC Public Meeting SSAC Chair Participation in topic sessions Day 5 | Wednesday
High Interest Topics / GDD
SO / AC Reports to the Community
Intra + Inter-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD Public Board Meeting CCNSO TBD GAC TBD GNSO 09.00 – 10.30 CWG/GNSO WG F2F meetings 11.00 – 12.30 GNSO Wrap Up Session SSAC SSAC Private Meeting Day 6 | Thursday
Intra-Community Work (Wrap-Ups)
Public Forum 2
Public Board Meeting
SO/AC/SG/C
Proposed Activities
Meeting B | 4-Day Format
Proposed sessions/activities by group for the second meeting in the three-meeting annual cycle (June Meetings)
Day 1 | Monday | Day 2 | Tuesday | Day 3 | Wednesday | Day 4 | Thursday |
---|---|---|---|
Outreach | Intra-Community Work | Intra-Community Work | Inter-Community Work |
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.00 Opening Session for all attendees (TBC) 10.00 – 11.30 GNSO Intro Session (Overview of GNSO, GNSO Council, GNSO Policy Development, policy topics under Consideration Q & A) 11.30 – 13.00 SG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?] 14.00 – 15.30 SG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers) 16.00 – 17.30 PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers) SSAC DNSSEC Workshop DNSSEC for Everybody Day 1 | Saturday
OUTREACH*
SO/AC/SG/C
Proposed Activities
Notes:
- Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
- *ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.
- View a list of sessions that will NOT take place at Meeting B: ICANN53 SCHEDULE: MEETING B SESSIONS
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 GNSO (PDP) WGs Follow Up (see assumptions below) 11.00 – 12.30 Prep Session (either GNSO as a whole or SG/C break out, or combination thereof) 14.00 – 18.00 Joint Session with other SO/ACs/Board SSAC SSAC Private Meeting Day 2 | Tuesday
Intra-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 SG/C Meetings 11.00 – 12.30 SG/C Meetings 14.00 – 15.30 PDP WG Meetings 16.00 – 17.30 PDP WG Meetings SSAC SSAC Private Meeting Day 3 | Wednesday
Intra-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 (PDP) WG / CWG Meetings 11.00 – 12.30 (PDP) WG / CWG Meetings 14.00 – 15.30 GNSO Council Meeting 16.00 – 17.30 GNSO Council wrap up session SSAC SSAC Meetings with Community Groups Day 4 | Thursday
Inter-Community Work (Cross-Community)
SO/AC/SG/C
Proposed Activities
Notes:
GNSO Assumptions
- The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
- Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
- GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
- Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
- There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.
Meeting C | 7-Day Format
Proposed sessions/activities by group for the third meeting in the three-meeting annual cycle (October / November Meetings)
Day 1 | Saturday | Day 2 | Sunday | Day 3 | Monday | Day 4 | Tuesday | Day 5 | Wednesday | Day 6 | Thursday | Day 7 | Friday |
---|---|---|---|---|---|---|
Board Committees | Board Committees | Welcome Ceremony | High Interest Topics / GDD Track | High Interest Topics / GDD Track | Inter-Community Work | Intra-Community Work |
Intra-Community Work | Intra-Community Work | High Interest Topics / GDD Track | SO/AC Reports to the Community | SO/AC Reports to the Community | Public Forum 2 | Wrap-Ups |
Outreach & Capacity Building | Newcomers | Public Forum 1 | Inter-Community Work | Intra-Community Work | Annual General Meeting |
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 PDP WG Updates 11.00 – 12.30 PDP WG Updates 14.00 – 15.30 PDP WG Updates 16.00 – 17.30 Prep Sessions / Strategic Planning SSAC SSAC Admin Committee Day 1 | Saturday
Board Committees
Intra-Community Work
Outreach and Capacity Building
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 Updates from ICANN Staff 11.00 – 12.30 Meeting with ICANN CEO, Executive Staff 13.00 – 14.00 Meeting with ICANN Board 14.30 – 16.00 Meeting with GAC 16.00 – 18.00 SG/C Meetings SSAC SSAC Admin Committee DNSSEC for Everybody Day 2 | Sunday
Board Committees
Intra-Community Work
Newcomers
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 17.00 – 18.30 Joint meeting with ccNSO SSAC SSAC Chair Participation in topic sessions Day 3 | Monday
Welcome Ceremony
High Interest Topics / GDD
Public Forum 1
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 18.00 SG/C Meetings SSAC DNSSEC Workshop SSAC Chair Participation in topic sessions Day 4 | Tuesday
High Interest Topics / GDD
SO / AC Reports to the Community
Intra + Inter-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 10.30 GNSO WG F2F meetings 11.00 – 12.30 GNSO WG F2F meetings 13.00 – 15.30 GNSO Council meeting and Administrative Meeting 16.00 – 17.30 GNSO WG F2F meetings SSAC SSAC Private Meeting SSAC Public Meeting SSAC Chair Participation in topic sessions Day 5 | Wednesday
High Interest Topics / GDD
SO / AC Reports to the Community
Intra + Inter-Community Work
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD Annual General Meeting CCNSO TBD GAC TBD GNSO 09.00 – 10.30 CWG/GNSO WG F2F meetings 11.00 – 12.30 GNSO Wrap Up Session SSAC SSAC Private Meeting Day 6 | Thursday
Inter-Community Work
Public Forum 2
Annual General Meeting
SO/AC/SG/C
Proposed Activities
ALAC TBD BOARD TBD CCNSO TBD GAC TBD GNSO 09.00 – 18.00 GNSO Council Development Session SSAC SSAC Private Meetings Day 7 | Friday
Intra-Community Work (Wraps-Ups)
SO/AC/SG/C
Proposed Activities