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EURALO Brussels Showcase WG Teleconference

Meeting Number: EURBRU-WG/0510/1

Date: Wednesday 25 May 2010

Time: 17:00 - 18:00 UTC

(For the time in various timezones click here)

Adobe Connect Meeting Room: http://icann.na3.acrobat.com/euralo2010/

Interpretation Available: No

How can I participate in this meeting?

Who is on the dial-out list for this call

Participants:

Apologies:

Absent:

Staff:

Summary Minutes: [25 May 2010 Summary Minutes]

Action Items: [25 May 2010 Action Items]

Recording: EN

Documents (EN):

A G E N D A - to be UPDATED

1. Welcome and Roll Call (2 mins)

2. Adoption of Agenda (2 mins)

3. Review of the action items from the last WG call (5 mins)

4. Update on Recent Sponsorship Activities and Next Steps (10 mins) (Rudi, Staff)

4.1 Update on sponsorship activities since the last call: (Rudi, Yjro)

4.2 Update on what can be offered to sponsors (Staff)

Is it possible for sponsors to... :

  • address the audience ?
  • hand out promotional material and gadgets
  • get a table where they can present themselves
  • put up posters or banners

4.3 Sponsorship Letter and Next Steps (Rudi)

  • Responsabilities:
    • Who will draft the sponsorship letter for the EURALO showcase event? (see AFRALO sponsorship letter)
    • Who will collect the contacts of potential sponsors?
    • Who will send out the sponsorship letter?

5. Update on Potential Speakers (ALS representatives and invited guests) (10 mins) (Rudi)

Background:

Previously agreed upon speakers:

  • Rod Beckstrom, CEO, ICANN (opening and welcome)
  • Annti Peltomaki, Information Society and Media Directorate-General, European Commission (keynote speaker)
  • Patrick Vande Walle (on security issues from a European Internet user perspective)

Suggested speakers:

  • Dennis Jennings, Vice Chair, ICANN Board of Directors (suggested by Sebastien Bachollet)

ALS representatives attending Brussels:

  • Christopher Wilkinson (ISOC Wallonia) (additional representatives may attend the Brussels meeting)
  • Patrick Vande Walle (ISOC Luxembourg)
  • Rudi Vansnick (ISOC Belgium)
  • Sandra Hoferichter (Medienstadt Leipzig e.V.)
  • Sebastien Bachollet (ISOC France)
  • Wolf Ludgwig (Comunica CH)
  • Yrjö Länsipuro (ISOC Finland)

Decisions to be taken at this meeting:

  • Should the ICANN Board Vice Chair also be asked to address the audience?
  • Are there additional suggestions for speakers? (e.g. EURALO Chair, ALAC Chair)
  • What ALS representatives will be asked to speak at the showcase event?

6. Draft Program (10 mins) (Rudi, Olivier)

Update :

During the last call, we explored the idea to have a main theme for this event to connect the different speakers.

  • Update on recent outreach effort at EUROdig to EURALO members regarding the draft program (Olivier)
  • Additional suggestions for the main theme of the EURALO Showcase event

Decisions to be taken at this meeting:

  • Should there be a main theme for the EURALO Showcase event?
  • Should there be additional issues to be covered?
  • Responsabilities:
    • If there is a main theme: Who will draft a text on the main theme to brief the speakers?

7. Scheduling of the Showcase Event (5 minutes) (Rudi)

The showcase event is currently scheduled from 1230 until 1400. However, experiences from previous have shown that many of the morning sessions run late.

Decisions to be taken at this meeting:

  • Should the event start at 1245 instead?
  • By what time should the official part be over?

8. Promotional Activities for the Showcase Event during Brussels Meeting (10 mins) (Rudi)

8.1 Flyer for Goody Bag

It will be possible to add a flier to the goody bag. To be able to add a flier for the showcase event to the goody bag, the final electronic version of the EURALO Showcase flyer needs to be sent to the At-Large Staff by June 3rd.

  • Responsabilities:
    • Who will draft a simple, single-sided b/w flier for the showcase event?

8.2 ICANN Booth

It is possible to have a EURALO representative at the general ICANN booth on Monday and Tuesday to promote the showcase event.

  • Should there be a EURALO representative at the ICANN booth?
  • Responsabilities:
    • Who will staff the ICANN booth on Monday and Tuesday morning?

9. Outreach to EURALO ALSes ("in-reach")(5 mins)

Background:

It was decided at the previous meeting that basic information on each ALS should be made available in the language of the ALS plus English (and perhaps French).

Decisions to be taken at this meeting:

  • Should the "draft template for the ALS factsheet"
    Unknown macro: {ALS Factsheet Templatev2.pdf}
    which was recently sent to the mailing list be sent to the ALS reps?
  • Responsabilities:
    • Who will send the template to the ALSes, follow-up and archive the material?

10. AOB and next call (5 mins)

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