MOTION RE. REVISION OF THE GNSO COUNCIL OPERATING PROCEDURES RELATING TO PROXY VOTING
Made by: Wolf-Ulrich Knoben
Seconded by: Stéphane van Gelder
WHEREAS, the GNSO Council recently identified areas for improvement in the GNSO Council Operating Procedures that would simplify and clarify the procedures relating to proxy voting;
WHEREAS, the GNSO Council tasked the Operations Steering Committee (OSC) with completing a revision to improve the procedures relating to proxy voting;
WHEREAS, the OSC submitted to the GNSO Council on 14 June 2011 recommended revisions to the GNSO Council Operating Procedures in terms of how the proxy giver assigns a vote to the proxy holder to simplify and clarify the procedures and avoid contradicting the internal procedures of some constituencies;
WHEREAS, at its meeting on 22 June the GNSO Council acknowledged receipt of the recommended revisions submitted by the OSC and directed Staff to produce a redlined revision of the GNSO Council Operating Procedures incorporating the recommended revisions and to post the document for twenty-one (21) days in the ICANN Public Comment Forum;
WHEREAS, Staff produced a redlined revision of the GNSO Council Operating Procedures of Proposed Revisions to Chapters 3 and 4 Relating to Proxy voting http://gnso.icann.org/council/gnso-op-procedures-revisions-19jul11-en.pdf and posted it for Public Comment beginning 19 July and ending 09 August 2011;
WHEREAS, Staff published a Report of Public Comments http://www.icann.org/en/public-comment/report-comments-gnso-proxy-voting-11aug11-en.pdf indicating that no comments were received;
NOW THEREFORE, BE IT:
RESOLVED that the GNSO Council adopts the Proposed Revisions to Chapters 3 and 4 of the GNSO Council Operating Procedures http://gnso.icann.org/council/gnso-op-procedures-revisions-19jul11-en.pdf to simplify and clarify proxy voting including three rules: 1) it may either be directed, if applicable, by the proxy giver’s appointing organization; 2) the proxy giver may instruct the proxy holder how to cast the vote; and 3) in the absence of any instruction the proxy holder may vote freely on conscience.
RESOLVED FURTHER the GNSO Council instructs ICANN staff to incorporate the revisions into a new version of the GNSO Operating Procedures (GOP), which becomes effective immediately upon adoption.
RESOLVED FURTHER that as the OSC has completed all of its tasks the GNSO Council hereby disbands the OSC and its Work Teams and expresses its gratitude and appreciation to the members of the OSC and its Work Teams for their dedication, commitment, and thoughtful recommendations.
