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ALAC Monthly Teleconference

Meeting Number: AL.ALAC/CC.0410/1

Date: Tuesday 27 April 2010

Time: 1400 - 1530 UTC

(For the time in various timezones click here)

Adobe Connect Meeting Room: http://icann.na3.acrobat.com/alac2010/

Interpretation Available: Yes (EN, FR, ES - Simultaneous)

how can I participate in this meeting?

Comment est-ce qu'on peut participer à la téléconférence?

¿Cómo se puede participar en la teleconferencia?

Who is on the dial-out list for this call?

Participants: Cheryl Langdon-Orr, Sebastien Bachollet, Ron Sherwood, Beau Brendler, Alan Greenberg, Patrick Vande Walle, Gareth Shearman, Adam Peake, Mohamed El Bashir, Vivek Vivekandan, Fatimata Seye Sylla, Sylvia Herlein, Carlos Aguirre, Siva Muthusamy, Evan Leibovitch

Guests: Tijani Ben Jemaa

Apologies: Wolf Ludwig, Carlton Samuels, Hawa Diakite

Absent:

Staff: Matthias Langenegger, Heidi Ullrich, Seth Greene, Gisella Gruber-White

Action Items: EN, FR, ES

Adopted Motions: EN, FR, ES

Transcription: EN, FR, ES

Recording: EN, FR, ES

Documents (EN):

DRAFT A G E N D A

I. Standing Agenda Items (20 - 25 min)

1. Adoption of the Agenda – Call for Any Other Business or Other amendments (2 min)

2. Roll Call Apologies from Members, if any (1 min)

3. Review of the Action Items - EN and Transcripts (EN,FR,ES) from the 23 March 2010 ALAC Meeting

4. Review of Current ALS Applications (3 mins)

a. Update on status of Nurses Across the Borders Humanitarian Inititiative (NABHI)
b. Update on status of Wikimedia Switzerland

5. Reports (5-10 minutes)

a. Liaison Reports
Note: There will be no discussion of liaison reports during the meeting; these links are by way of information only. Any Liaison who wishes a discussion to take place on an item related to their brief, or has an item for which a decision is required, is to use this wiki to edit the sections under Items for Decision, or Items for Discussion, as relevant, in advance of the meeting,or raise an item for Any Other Business at the START of the meeting, BEFORE adoption of the agenda.

>> Board Liaison Report
>> GNSO Liaison Report
>> ccNSO Liaison Report
>> SSAC Liaison Report
>> IDN Liaison Report
>> dotMOBI Liaison Report

b. Sub-committees of the ALAC

> Finance and Budget Sub-Committee

c. Working Group Reports

Note: The Chair formalized her request during the 22 October 2009 meeting for the Officers of the At-Large Working Groups to submit monthly reports.There will be no discussion of Working Group reports during the meeting; these links are by way of information only. Any At-Large Working Group Officer who wishes a discussion to take place on an item related to their brief, or has an item for which a decision is required, is to use this wiki to edit the sections under Items for Decision, or Items for Discussion, as relevant, in advance of the meeting,or raise an item for Any Other Business at the START of the meeting, BEFORE adoption of the agenda.

Standing Working Groups

> At-Large Engagement in ICANN: ( Main Wiki Page )
> Future Structure, Accountability and Transparency of ICANN: ( Main Wiki Page )
> New gTLDs: (Main Wiki Page)
> Technical Issues: ( Main Wiki Page )
> IDN Policy: ( List of IDN Liaison reports )
> At-Large Registrants Rights and Responsibilities: ( Main Wiki Page ) The discussion of an Aspirational Registrant Rights Charter was discussed during the 37th ICANN Meeting.
> Whois Policy: ( Main Wiki Page )

Joint GNSO-ALAC Working Groups

> Joint GNSO-ALAC RAA Related WG activities - click here for joint GNSO-ALAC RAA-related workspace
>>>> i. Update on Working Group A (Registrant Rights Charter)
>>>> ii. Update on Working Group B (Additional Amendments to the RAA)

Ad-Hoc Working Groups

At-Large Name Issues Taskforce: ( Main Wiki Page )

c. RALO Reports:

>> Note: The Chair formalized her request during the 22 October 2009 meeting for the Secretariats of the RALOs to submit monthly reports.
>> There will be no discussion of RALO reports during the meeting; these links are by way of information only.

>> AFRALO (AFRALO workspace)
>> APRALO (APRALO workspace)
>> EURALO (EURALO workspace)
>> LACRALO (LACRALO Workspace)
>> NARALO: (NARALO Workspace)

II. New Business

Items For Decision

6. Review of At-Large Policy Advice Development Schedule for Deadlines (10 mins) Carlton and Cheryl

Click here for all currently open public consultations.

a. The following open public consultations have been proposed by the ExCom as requiring the development of an ALAC statement. Does the ALAC wish to prepare statements on these issues?

b. Update on current draft ALAC statements

Proposed Implementation Plan for Synchronized IDN ccTLDs (ended 13 Apr 10) - Draft ALAC Combined Statement on IDN-related issues

Does the ALAC wish to start votes on these draft ALAC policy statements?

c. Does the ALAC wish to draft statements on the following issues currently under public consultation?

7. Proposal to form a Joint ALAC - GNSO WG "to develop a sustainable approach to providing support to applicants requiring assistance in applying for and operating new gTLDs" (10 mins)

Board Resolution 20 adopted on 12 March 2010 requested stakeholders to work through their SOs and ACs, and form a Working Group to develop a sustainable approach to providing support to applicants requiring assistance in applying for and operating new gTLDs.

Communication between the Chairs of the ALAC and the GNSO

a. Update - Alan

b. Who does the ALAC wish to formally propose as the AC representative to this WG?

8. ALS Survey
An ALS Survey is being planned to be sent to all ALS representatives along with the ALS-ccTLD survey prepared by Rudi Vansnick.

a. Additional question from Regional Representives

b. Additional questions from ALAC members

Does the ALAC approve of the ALS Survey?

9. Planning for the Brussels Meeting - (15-20 mins)

For Information: click here for the general Brussels Meeting page; click here for the At-Large Brussels Meeting schedule

a. ALAC + Regional leaders workshop
b. Other At-Large Meetings
c. Update on EURALO Outreach Working Group (S. Bachollet)

10. Joint ALAC-NCUC Statement on Transparency of Staff Documents

During the 37th. ICANN Meeting, it was agreed that representatives of the ALAC and NCUC would draft a statement on the issue of transparency of ICANN staff document for transmittal to the Board.

The statement is available at: rdg-Draft%20ALAC-NCUC%20Statement%20on%20Transparency%20of%20Staff%20Documents.pdf

Does the ALAC wish to support this statement?

Items For Discussion

11. At-Large Improvements (10 mins) Seth
a. Feedback from ALAC on the proposed At-Large Implementation Project Plan (available at: Proj%20plan_rev%207%20(20100426).pdf)
b. Report from the ALAC Finance and Budget Sub-committee Meeting of 20 April 2010 (Cheryl)
c. Review of At-Large Improvements Recommendations wiki pages and Status Log wiki page

For information: Status of Implementation of Recommendations and Tasks (see: Simplified At-Large Improvements Outline)

12. Upcoming At-Large Webinar

a. At-Large Webinar - Next steps

During the 37th ICANN Meeting in Nairobi, the ALAC agreed to hold an At-Large Webinar prior to the 38th ICANN Meeting in Brussels. The ALAC Executive Committee as agreed to the timing, process and key content issues. The ALAC is requested to set up a Work Team to prepare the At-Large Webinar.

i. Timing - Two At-Large Webinars will be held on 9 or 10 June (times to be determined by Doodles).

ii. Schedule - Scott Pinzon has prepared a suggested schedule for organizing this webinar which the Executive Committee has agreed with.

iii Content - The proposed structure of the webinar is: 1) Introduction to At-Large/ALAC; 2) Role of At-Large in ICANN policy development process; 3) Discussion of two
At-Large policy 'victories'; 4) How to join At-Large. The Executive Committee has agreed with this general outline.

iv. Creation of an At-Large Webinar WT and Next steps

13. Update on Affirmation of Committment Review Teams - 5 mins (Cheryl)

a. Update on Accountability and Transparency Review Team - At-Large Workspace on Accountability and Transparency Review Team

b. Upcoming Calls for Applictions for Two Additional Review Teams

For information: Security, Stability and Resiliency of the DNS and Whois policy

i. Proposed text for call for applications: Call%20applicants%202%201.pdf

14. Trusted Community Representatives - Outreach =/- any formal selection process and/or creation of a wiki - 5 mins
Message on Trusted Community Representatives from Doug Brent, ICANN COO
Trusted Community Representatives announcement

15. Update on At-Large Beginner's Guide to Generic Top Level Domains - 5 mins (Heidi)

16. Any Other Business

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