ALAC Executive Committee Teleconference

Date: 6 May 2009

Time: 13:00 UTC ( For the time in various timezones click here)

Meeting Number: AL.EXCO/CC.0409/3

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Participants: C Langdon-Orr, A Greenberg, V Scartezini, F Seye Sylla

Apologies: S Bachollet

Staff: N Ashton-Hart, H Ullrich, G Gruber-White, M Langenegger

Summary Minutes: Summary Minutes 06 May 2009

Action Items: Action Items 06 May 2009

Interpretation: None

Recording: None

Agenda Items

1. Planning for ICANN Meeting in Sydney including what meetings to have and key topics for discussion at bilateral and Joint Meetings.

Possible Meetings

Sunday - ALAC and Secretariats OneDay - all day session - already set

Meetings for 1 hour with the following communities:

  • SSAC - option 1: Tuesday 1600-1700
  • GAC - scheduled for 1400-1530 Tuesday
  • GNSO User House - scheduled for 1230 - 1400 Tuesday
  • Board Breakfast - ask for Sunday, or Monday, big pref for Sun as CLO is in Geo Regions WG on Monday at breakfast
  • NCUC - request Tuesday 1830-1930

Requested Meetings:

  • Secretariat - TBC Lunch 1200-1300 Thursday informally
  • ALAC Review WG: Ask if breakfast Tuesday is possible - food take away from coffee shop in hotel lobby
  • Friday 0700-0830: ALAC & Secretariats: Wrap-Up Meeting (see if food is possible, otherwise restaurant)
  • APRALO - tentatively 0700 UTC / 1700 Sydney on 23rd June for 1 hour - ask them to move to Wed 1700-1800
  • Board/ALAC - Tuesday 23rd, request 1100 - 1230

New Meetings

  • Monday, 1100-1400: ALAC & Secretariats: Planning and Allocation of Resources. Could T Swinehart come by to hear from the ALAC on the content of the Int Gov WS)
  • Tuesday, 0900-1030: At-Large Advisory Committee: Policy Issues Discussion (TBC: Subjects and any related briefings required)
  • ExCom meeting, Friday 1400 - 1800

Meetings Which Must Be Moved

  • NCUC Meeting needs to move from its slot Monday, asking them for Tuesday 1830 - 1930
  • Please move the Travel Support for Constituencies meeting so it doesn't conflict with SOAC, and doesn't run half an hour into the reception.

Other Notes

  • We can release the room on Wednesday, provided there's a quiet space that can be used for ad-hoc At-Large working groups to meet and work undisturbed.
  • ALAC & Secretariats dinner: Monday after reception

2. Update: new slot for standing monthly ALAC teleconference: (see http://doodle.com/participation.html?pollId=cdx25648z88piexe)

3. Follow-up on the "Action Items from the ALAC Meeting of 28 April

4. Planning for May ALAC Meeting of 26 May

5. Ensuring effective follow up from ALAC meetings

6. Other Business

7. Next Meeting

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