| Attendees | see attendance tracker |
| Attendees - staff | Bart Boswinkel, Joke Braeken, Yesim Nazlar |
| Apologies | Allan MacGillivray (joined later), Svitlana Tkachenko |
| Agenda |
4. AOB |
| Documents |
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| Recordings |
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| Chat | Joke Braeken:hello everyone, and a late happy New Year to all! Welcome to today's ccNSO MPC meeting (21 January 2019, 14 UTC) |
| Notes & Action items | NOTES 1. Welcome Welcome by the chair. 2. Follow-up action items December meeting Action 1 on-going: input by MPC on how to shape the sessions All others completed 3. Preparations related to ICANN64 3.1. briefing consultation SO/AC planning team call scheduled for last week, but postponed to this week, Wednesday. Chair will follow up via email, if anything affect the work by the MPC. Full meeting schedule will be available on 18 February 2019. 3.2. draft block schedule ccNSO-related sessions latest version of the draft ccNSO block schedule. All sessions confirmed. colour scheme. joint meetings with GAC and ICANN Board during the ccNSO Members Meeting. 3.3. draft ICANN64 ccNSO Members Meeting agenda overview draft agenda. changes compared to previous agenda marked in green. Council will move to a different room for its face to face meeting. Question by chair: one additional presenter for the ccTLD News Session? Katrina: no, 4 speakers are enough Jian: yes, 5 speakers, since this is a popular session. However, agrees that it is good to leave sufficient time for Q&A ad for the contributions by each of the speakers. Ondrej: increase the number of speakers Barbara Povse: I believe the number of presenters doesn't matter so much as whether there's something new/important/special to present Ajay: experience by .jp from IDNs would be welcome. 4 speakers: 4 votes 5 speakers: 3 votes Majority agrees that the session should consist of the 4 suggested presenters. 3.4. how to increase the level of involvement in the ccNSO Members Meeting Presentation by Joke Follow-up Council meeting and previous MPC meeting: how to increase involvement Slide 2: the ccNSO members meeting has multiple goals The goal of the session is relevant when drafting members meeting agenda Slide 3: differing levels of involvement/ different sessions types, also Slide 4: keep in mind “Planning, planning, planning” Slide 5: Different ways to increase the level of involvement. tips & tricks See paper version for additional information Slide 6: increase level of involvement different ways: not limited to show of cards Slide 7: Level 3, different manners, Again different ways of dealing with SLide 8: Agenda related to level of involvement ( 1, 2 or 3) Some sessions are more suitable for increased level of involvement , for example voting/support is required. Tuesday example: most Session Chairs or presenters can ask for questions throughout a presentation Slide 10: Again differing levels of participation 3 levels presenting need to start working with session chairs and presenters at an early phase, to allow for sufficient time to prepare the session, wit the appropriate level of involvement. Allan: suggestion to present the involvement-slides at the members meeting in Kobe. Barbara and Hiro agree. to make sure everyone understand what we are trying to achieve. Katrina: during the session about the policy forum Alejandra: likes Katrina's idea. Who will be at ICANN64? Alejandra, Barbara, Katrina, Ondrej, Patricio, Sean, Allan, Jian, Hiro anybody able to assist with passing the microphones? Allan is happy to help Bart: - assuming you like this approach to the different types of sessions, use the suggested proposals - leading up to the meeting, do MPC members agree with the proposed level of involvements for the different types of sessions? This will allow the secretariat to prepare accordingly. Barbara: not everybody will join to the same extent. Some people merely want to listen, and not participate too much. We need to be realistic, not all participants have the same level of preparation. Bart: important to at least approach the session chairs. they play an important role in enlivening the sessions. Inform them about different ways, and what they could do to prep, we could win a lot there. We as secretariat want to avoid that we turn the sessions too much as we see it. There are your sessions. This will not change during one meeting. We need a full year to reach a next level. Start encouraging the chairs, with the support of the MPC. Allan: be aware that we should not be to strict. Some presenters might not feel comfortable with the increased level of engagement in a language that is not their 1st language. Use the material presented today when briefing the chairs. Patricio Poblete: A small suggestion to speed things up when taking the temperature of the room: ask everybody to raise the card of their preferred color, all at the same time. This is better than asking in sequence (first green, then red, the yellow) if you do not need to count the preferences, just to get a rough estimate of people's opinions Alejandra suggests for audience to take piece of paper at the very start, and write down their expectations. Review at the end of the day whether the expectations are met or not. Collect papers at the end. MPC could do the same, to evaluate the meeting. 6 participants agree Action item #1: Secretariat to add links with background literature on session formats (source: Harvard Business Review) in the paper that gives an overview on how to increase the level of engagement 4. AOB face to face MPC meeting in Kobe on Thursday morning: membership and term limit to be discussed, together with review of ICANN64 do we need another MPC meeting prior to Kobe? majority says no. 5. Adjournment thank you all. |
