RALO Requests for Funding to support an Outreach Activity

FY19 ALAC Request:

Given the significant success of the FY18 ABR request for RALO Discretionary Funding, for FY19, the ALAC requests that each of the five RALO’s be given access up to $4,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.

As shown by the number of useful activities requested and approved to date in the implementation of the similar FY18 ABR, it is clear that opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues.

Giving the RALOs the ability to identify local engagement activities which they can self-organize provides ICANN and the At-Large Structures with an efficient local team that is knowledgeable on ICANN policies. This results in grass-roots awareness-raising of ICANN in local communities.

This project saw significant increase in the number of requests and successfully implemented local events. An additional year of ABR funding would allow this program to build on its success in allowing RALOs and At-Large Structures to reach out to and engage with local communities.

Financial Support:

Funding for $20,000 ($4,000 x 5 RALOs)

FY19 Approval Text:

FY19-12-ALAC-Access by RALOs for Funding of Local Engagement Activities

At-Large request for continuation of RALO funding for local engagement activities

(Yes)(20,000)(to be managed by Heidi Ullrich, Vice President, ICANN Policy Development Support)

Based on the success of the FY17 and FY18 experiences, this activity will be supported for an additional fiscal year and administered by the Policy Development Support staff in collaboration with regional vice presidents from the Global Stakeholder Engagement team. The FY17 and FY18 experience incorporated the development of a request form template, and this should continue to be used in FY19. Approval of this request is also contingent on continued publication of the criteria and level of usage of the approved resources.

Process:

RALO Request Form - Must be completed and sent to At-Large staff attention Heidi Ullrich and Silvia Vivanco at least three weeks in advance of the event.

In order to help guide staff in their decision-making for each request, we have requested that the RALO Leadership develop criteria.

Criteria: (TBC)

1.0  Purpose of the Discretionary Funding

To provide opportunities for members of all RALOs to do local outreach and engagement about ICANN and ICANN policy related issues within the region.

Please refer to the Finance and Budget Subcommittee (FBSC) Proposal, page 7 HERE for more details.

2.0 Selection Criteria

1. The applications for funding support for the local  ALS activity must come from a certified ALS that has demonstrated to be active by consistently participating in the regional monthly calls at least once every 3 months.

2. The ALS has organized or attending a special event with tangible outreach and engagement activities with specific expected results.

3. The funds should be a portion of the full budget for the event.  

4. The Discretionary funds use shall be in alignment with the RALO Strategic Outreach Plans filed for the relevant Fiscal year. 

5. Staff will consider regional balance within each RALO during their review of the requests.
   

3.0 Application Process

1. A request form needs to be fill out to initiate the process.
2. The request must be sent to Silvia Vivanco, Manager, At-Large Regional Affairs and Heidi Ullrich, Vice President, Policy Development and At-Large Relations the relevant Regional Leadership.
3. Approval (or not) will be informed via email to the organization representative that made the request.

4.0 Approval Process

1. Staff determines if request follows the established criteria. Consult with the region officials if in doubt.

2. Staff determines if there are sufficient funds available to support the request. If not, the maximum allowed for the request will be what is available in the fund at the moment of the request.

3. If necessary, Staff coordinates a conference call with RALO leadership and the person(s) making the request with the purpose of gathering more details about the utilization of the funds.

5.0 Reporting

1. All requests and its final approval (or not) are to be published in a WIKi page for transparency purposes.

2. The ALS must produce,not later than 15 days after the end of the engagement, a report summarizing its outreach efforts and possible outcome.

IMPORTANT NOTE REGARDING TRAVEL BOOKING: All trips on buses, train and planes must be booked through ICANN Constituency Travel. Please work with At-Large staff on any travel booking under the RALO Discretionary Funding ABR.

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FY19 RALO Available Funds

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RALO Requests

FY18 RALO Requests for Funding to support an Outreach Activity