FY18 Additional Budget Request Details
ALAC Request:
For FY18, the ALAC again requests that each of the five At-large Regional At-Large Organizations (RALO’s) are given access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.
Opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues. The local activities can include local presentations, brown bag lunch topics, local business persons presentations i.e., Kiwana’s, Rotary, Professional Women’s University Groups, Chamber of Commerce and more. These local groups at the grassroots are looking for professional speakers on a weekly basis and rely on local experts on various topics. They open up opportunities for speaking engagements at minimum cost.
While the FY17 Additional Budget Request on this issue was not approved, there was $10,000 in GSE funding made available. The ALAC is appreciative of this.
Well into FY17, a template was prepared and requests from the RALOs are now being submitted.
Approval Text:
(Yes - Core)
After FY17 experience with community and regional Global Stakeholder Engagement (GSE) teams, this pilot program will continue for an additional fiscal year administered by the Policy Development Support Team in collaboration with regional stakeholder engagement VPs. The FY17 experience incorporated the development of a request form template, which should continue to be used in FY18. Approval of this request is contingent on ICANN Org development of a transparent assessment and reporting framework.
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This Budget allocation consist of a total of $10,000 to assist RALOs in their continuing work with individual/local community requests.
Staff Leads:
Heidi Ullrich and Silvia Vivanco
Process:
RALO Request Form - Must be completed and sent to At-Large staff attention Heidi Ullrich and Silvia Vivanco at least three weeks in advance of the event.
In order to help guide staff in their decision-making for each request, we have requested that the RALO Leadership develop criteria.
1.0 Purpose of the Discretionary Funding
To provide opportunities for members of all RALOs to do local outreach and engagement about ICANN and ICANN policy related issues within the region.
Please refer to the Finance and Budget Subcommittee (FBSC) Proposal, page 7 HERE for more details.
2.0 Selection Criteria
The applications for funding support for the local ALS activity must come from a certified ALS that has demonstrated to be active by consistently participating in the regional monthly calls at least once every 3 months.
The ALS has organized or attending a special event with tangible outreach and engagement activities with specific expected results.
The funds should be a portion of the full budget for the event.
The Discretionary funds use shall be in alignment with the RALO Strategic Outreach Plans filed for the relevant Fiscal year.
Staff will consider regional balance within each RALO during their review of the requests.
3.0 Application Process
- A request form needs to be fill out to initiate the process.
- The request must be sent to Silvia Vivanco, Manager, At-Large Regional Affairs and Heidi Ullrich, Vice President, Policy Development and At-Large Relations the relevant Regional Leadership.
- Approval (or not) will be informed via email to the organization representative that made the request.
4.0 Approval Process
Staff determines if request follows the established criteria. Consult with the region officials if in doubt.
Staff determines if there are sufficient funds available to support the request. If not, the maximum allowed for the request will be what is available in the fund at the moment of the request.
If necessary, Staff coordinates a conference call with RALO leadership and the person(s) making the request with the purpose of gathering more details about the utilization of the funds.
5.0 Reporting
All requests and its final approval (or not) are to be published in a WIKi page for transparency purposes.
The ALS must produce,not later than 15 days after the end of the engagement, a report summarizing its outreach efforts and possible outcome.
RALO Available Funds
| RALO | Funds Used | Available Funds |
|---|---|---|
| AFRALO | $1,300 | $700 |
| APRALO | $420 | $1,580 |
| EURALO | $1,088 | $912 |
| LACRALO | $500 | $1,500 |
| NARALO | $2,200 (APRALO transferred an additional $200 to NARALO) | $0 |
RALO Requests
| RALO | Date Submitted | Date of Event | Submitted within three weeks of Event? | Submitter | Purpose | Proposal | Amount | Status | Report |
|---|---|---|---|---|---|---|---|---|---|
| NARALO | 18 January 2017 | Yes | Tom H | Banner | Attached FORM completed | Completed through GSE | |||
| NARALO | 14 June 2017 | 25 August 2017 | Yes | Eduardo Diaz | Networking Reception for ISOC PR and ARIN Roadshow | Attached FORM completed | $1,500 | Approved | The event was a success in terms of attendance, content, and engagement. 124 People registered for the event. 85 Attended. • The event was held at the "Colegio de Ingenieros y Agrimensores de Puerto Rico" which is a professional not-for-profit organization for licensed Engineers and Surveyors. We partnered with the Institute of Computer Engineers which was key to acquire the facilities at no cost and in collaborating with the promotion within the organization. • We had the opportunity to welcome Chris Mondini to the event. He came down from Washington, DC to experience the event first-hand. He was very pleased with the whole coordination, attendees, and experience in general. • A 1.5-hour networking cocktail (sponsored by NARALO/ICANN) was held at the end of the day. Approximately, 50/60 people participated. • A compilation of event tweets (with images and captions) are located HERE[storify.com]. ARIN on the Road information : https://www.arin.net/participate/meetings/on-the-road/ Social Media coverage : https://twitter.com/ICANNAtLarge |
| NARALO | 15 August 2017 | 5-6 October 2017 | Yes | Susannah Gray | Local travel of SF Bay ISOC Board Members to ARIN40 Meeting in San Jose, CA. | Attached FORM completed | $250 | Approved | |
| LACRALO | 31 October 2017 | 22 November | Yes | Humberto Carrasco | LAC -i- ROADSHOW Chile in Coquimbo. | Attached FORM completed. | $500 | Approved | |
| EURALO | 31 October 2017 | 18-21 December 2017 | Yes | Olivier Crepin-Leblond | Promotional Items at the 2017 IGF | Attached | $2,000 ($1,088 was used) | Approved | |
| NARALO | 5 January 2018 | Mid-February 2018 | Yes | Marita Moll | Funding for a pre-ICANN 61 outreach event to present ICANN policy document released before March meeting in Puerto Rico. Outreach event to be held in Ottawa Canada mid-February 2018 and livestreamed. | Attached | $250 | Approved (Accommodation to be covered by GSE) | Report of Read Out |
| APRALO | 10 February 2018 | Late February 2018 | No (exception made) | Maureen Hilyard | 100 Lapel Pins for use at APRICOT | $220 | Approved | ||
| AFRALO | 9 April 2018 | 29 April -11 May 2018 | Yes | Tijani Ben Jemaa | AFRALO Brochures for outreach at 2018 AIS | Attached | $300 | Approved | See posts at: https://twitter.com/icannatlarge |
| NARALO | 10 April | 16 - 18 May 2018 | Yes | Glenn McKnight and Chyloe Healy | Outreach support and local travel for RightsCon | Attached | $200 | Approved | Trip Report |
| AFRALO | 16 April 2018 | 30 May 2018 | Yes | Habaka Madagascar Innovation Hub and ISOC-Madagascar | Communications, Coffee break and Refreshments for 150 participants for Madagascar Internet Day. | Attached | $1,000 | Approved | |
| EURALO | 14-18 May 2018 | No (exception made) | Olivier Crepin-Leblond | Local transportation (public and Uber) for RIPE NCC meeting participation | Attached | $262.50 | Approved | ||
