- BCEC to hold calls on Thursdays by rotating two different times (e.g. pick one time within the 18-21 UTC range, pick another time within the 4-7 UTC range). Terri Agnew/ Gisella Gruber to work with Julie Hammer and set up doodle to select the two best rotating times.
- Gisella Gruber to check with Alan Greenberg and let Julie Hammer know about the possible ALAC teleconference in October to approve 2017 Board Member Selection Timeline and the BCEC Operational Procedures and Guidelines.
- Julie Hammer to let Tijani Ben Jemaa know that BCEC is generally okay with the proposed Timeline; the only revision required is to remove the lines about Candidate References as these will be required at the time of submission.
- Julie Hammer to advise the Alan Greenberg and Tijani Ben Jemaa that the Candidate Requirements (2017 Selection) are now finalized (BCEC has approved the current version with the only action to remove "Draft" from the page).
- Julie Hammer to work with Ken Bour to align the wiki tool with the Expression of Interest Proforma 2014, incorporating any amendments to accommodate 2017 process changes and correct for typos/grammatical errors, etc.
- Julie Hammer to update the Draft Operational Procedures and Guidelines and circulate on the list for final approval of the BCEC.
Decisions:
The BCEC
- Agreed that meetings on Thursdays should be rotated between two time slots to accommodate different time zones. A further Doodle should be circulate to select ongoing time slots.
- Confirmed that at least 3 and no more than 4 Referees should be provided by each Applicant, as is the case for NomCom.
- Agreed that Candidate References should be submitted in full at the same time as the Candidate Application is submitted.
- Agreed that, on the proposed Timeline, the entries related to calling for and submission of Candidate References need not appear since these are to be submitted with the Candidate Application.
- Approved the proposed Timeline, amended to remove the entries related to calling for and submission of Candidate References.
- Approved the current version of the Candidate Requirements (2017 Selection) and agreed that the word "Draft" should be removed from the page.
- Agreed to use the wiki tool (similar to that used by the NomCom) to host the Application Form, enabling electronic submission of Candidate Applications, secure storage and handling of information, and tools to support the assessment process.
- Agreed that the wiki tool should be aligned with the Expression of Interest Proforma 2014, incorporating any amendments to accommodate 2017 process changes and correct for typos/grammatical errors, etc.
- Confirmed that the Draft Operational Procedures and Guidelines were close to final version, only requiring minor updates to incorporate the decisions of this meeting.
- Agreed that, once updated, the Draft Operational Procedures and Guidelines would be circulated on the list for final approval by the BCEC.
