Action items identified during plenary meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Request Clarified (link to email archive; date) | Anticipated Completion Date |
|---|---|---|---|---|---|---|
| 50 | RT #07 | 5 Apr 2019 | Team to build out Terms of Reference document with objectives from each workstream. | RT members | 26 Apr 2019 | |
| 49 | RT #07 | 5 Apr 2019 | Team to work with staff to develop a PowerPoint presentation for engagement a way to capture the outcomes of the engagements. | RT members/ ICANN org | 31 May 2019 | |
| 48 | RT #07 | 5 Apr 2019 | Staff to update wiki to include: a space on the wiki for any work party to note a discovery item or information request; parking lot page on the wiki for people to go in and add/edit throughout the life of the review; pictures of the brainstorming exercises from LA face-to-face meeting; documents used during meetings including Google docs; resource requests page on the wiki to be linked from the home page. | ICANN org | 12 Apr 2019 | |
| 47 | RT #07 | 5 Apr 2019 | Team to revisit item F to be placed in a workparty and develop objectives for the item. | RT members | 15 May 2019 | |
| 46 | RT #07 | 5 Apr 2019 | Staff to ask meetings teams to provide any blackout dates when review team face-to-face meetings can't be supported for July 2019 and November/December 2019 and early 2020 | ICANN org | 10 Apr 2019 | |
| 41 | RT #07 | 4 Apr 2019 | Before ToR are published, team should analyze the location of priorities that span multiple work parties. | RT members | 17 May 2019 | |
| 40 | RT #07 | 4 Apr 2019 | Further review WS2 process and recommendations to ID any additional ATRT3 Review items and assign them to one of the four workstreams. | RT members | 15 May 2019 | |
| 37 | RT #07 | 3 Apr 2019 | Staff to ask meetings team to look in to costs of meeting in Beijing and APAC. | ICANN org | 15 Apr 2019 | |
| 35 | RT #07 | 3 Apr 2019 | Staff to provide information to the team regarding expected timeline of WS2 implementation | ICANN org | 17 Apr 2019 | |
| 34 | RT #07 | 3 Apr 2019 | RT to think about key talking points / questions for the community to engage with the team on | RT members | 15 May 2019 | |
| 33 | RT #07 | 3 Apr 2019 | Staff to send a doodle poll for possible F2F meetings time in August and early September to determine a F2F meeting after Marrakech. Include locations in the poll, to include locations outside of the US. Eg. Brussels, Singapore, Istanbul | ICANN org | 27 Apr 2019 |
COMPLETED ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Request Clarified (link to email archive; date) | Anticipated Completion Date | Completed Response | Completion Date |
|---|---|---|---|---|---|---|---|---|
| 42 | RT #07 | 5 Apr 2019 | ICANN org to draft a blog to be published post-face to face meeting and shared to icann.org and community groups. To be shared with Review Team prior to publication. | ICANN org | 15 Apr 2019 | Draft shared with leadership. See email. | 15 Apr 2019 | |
| 44 | RT #07 | 5 Apr 2019 | Staff to create a leadership team skype channel, email list for the work party leaders. | ICANN org | 10 Apr 2019 | Extended leadership list and skype group created to include work party leaders | 15 Apr 2019 | |
| 45 | RT #07 | 5 Apr 2019 | Staff to put the request in for day 0 meeting in Montreal and hold the date on the review team calendars. | ICANN org | 15 Apr 2019 | Pre-meeting request ticket submitted. Calendar invite will be sent to team. | 15 Apr 2019 | |
| 15 | RT#04 |
| For the designations on slide 13, review team to identify whether there is a numerical number that we believe that each number should be defined by. What the review team believe consensus should be from a numerical standpoint. | Review team | Will form part of ToR discussion. GNSo guidelines for consensus included in ToR | 5 Apr 2019 | ||
| 28 | RT#06 | 5 | ICANN org to create a review team Skype group | ICANN org | Leadership and work party Skype groups created instead. | 5 Apr 2019 | ||
| 20 | RT#04 |
| ICANN org to send out a brief job descriptions for ATRT3 Finance Liaison, Pat to send out call for volunteers. | ICANN org/Pat | Description provided. | Co-Chairs to act as Finance liaisons, as discussed post-LA meeting with staff | 5 Apr 2019 | |
| 43 | RT #07 | 4 Apr 2019 | Review team members read the NDA and sign if they feel able to. | RT members may sign any time. | 5 Apr 2019 | |||
| 39 | RT #07 | 4 Apr 2019 | Staff to send a note to the team to remind team members to sign up to the workstreams before the next plenary meeting. (Board, GAC, Reviews, Community). Sign up list is in the Google doc: https://docs.google.com/document/d/1HAUweyRZ7Gy4GBOaoWLlAJulNBq58ycI1sD93zCk35c/edit | Emails sent to those who had not signed up to groups. All RT members signed up. | 5 Apr 2019 | |||
| 38 | RT #07 | 4 Apr 2019 | Staff to continue to pursue with meetings team a quote for a review team face-to-face meeting in China in August or September. | Covered by action item 37 | 5 Apr 2019 | |||
| 36 | RT #07 | 3 Apr 2019 | Staff to set up an online survey and share with Review Team members for prioritization exercise | ICANN org | Survey shared via email. | 5 Apr 2019 | ||
| 32 | RT #07 | 3 Apr 2019 | Staff to send a Doodle poll to determine who of the team will be in Marrakech. | ICANN org | Travel team provided this information to RT support staff | 5 Apr 2019 | ||
| 31 | RT #07 | 3 Apr 2019 | RT members with issues accessing files sent via email to continue to work with staff and Jaap to learn the workaround. | RT members | Staff and Jaap remain available to support | 5 Apr 2019 | ||
| 30 | RT #07 | 3 Apr 2019 | Staff to work with Co-Chairs and Ombudsman to find a time to meet. | ICANN org | Meetings took place offline in LA | 5 Apr 2019 | ||
| 22 | RT#05 |
| ICANN org to draft a note, for co-chairs/review team review, sent on behalf of the review team to the SO/AC Chairs to request time and schedule discussions at ICANN65. | ICANN org | Emails shared with SO/AC leaders | 5 Mar 2019 | ||
| 29 | RT#06 |
| ICANN org to follow-up with Travel Services on hotel confirmation. | ICANN org | ||||
| 27 | RT#06 |
| Add Maarten Botterman’s input on WS2 to the google doc | ICANN org | google doc | |||
| 26 | RT#05 |
| Review team members to continue populating google doc on list of topics for review at Face-to-Face meeting #1. | Review Team | google doc |
| ||
| 11 | RT#03 |
| Patrick/Cheryl to address transparency on next plenary call, after any input from review team members on review team mailing list in the upcoming week. | Patrick/Cheryl |
| Part of plenary #06 agenda. | ||
| 6 | RT#03 |
| ICANN org to reach out to Constituency Travel to 1) confirm what the accommodation will be. 2) to follow-up on when email will be sent to review team. | ICANN org | Confirmation will be sent on 29 March 2019 |
| ||
| 18 | RT#04 |
| Discussion on "Transparency: Guiding Principles moved to next plenary meeting". | Review team |
| Added to plenary #06 agenda. | ||
| 25 | RT#05 |
| Remote participants to let ICANN org/Co-chairs know in which time zone they will be at the time of the meeting. | Review Team | ||||
| 21 | RT#05 |
| ICANN org to send out a doodle poll to identify whether review team members would like to host review team meetings post-ICANN meetings. | ICANN org |
| |||
| 24 | RT#05 |
| ICANN org to liaise with travel services regarding Adetola’s visa Issues, and regarding hotel confirmation. | ICANN org | email sent to Travel Services | |||
| 23 | RT#05 |
| ICANN org to add the full letter reference from ICANN Board to Jonathan Zuck, to mailing list/document archive. | ICANN org | See meeting page and call report. | |||
| 13 | RT#04 |
| Review team members to provide personal feelings on what the topics are/areas of review should be by March 11. | Review team |
| |||
| 19 | RT#04 |
| Pat to look out at Verisign’s room availability on given dates and send out a note to the review team. | Pat | ||||
| 16 | RT#04 |
| ICANN org to liaise with Meetings team whether a face-to-face meeting at a different location that ICANN65 venue would be a possibility. | ICANN org | input shared on LT#02 |
| ||
| 17 | RT#04 |
| ICANN org to send out a doodle poll to determine whether a face-to-face meeting would be better before, during or after ICANN65. | ICANN org |
| |||
| 14 | RT#04 |
| ICANN org to set up a document for the receipt of suggestions to list the topics | ICANN org |
| |||
| 12 | RT#04 |
| ICANN org to share slide (including " ATRT3 will review these standards as part of the team’s work) on Operating Standards from today's MSSI pre-ICANN64 webinar with review team. | ICANN org |
| |||
| 9 | RT#03 |
| Review team to look at timeline provided by Patrick and send any questions via email. Item to be added on next plenary call agenda. | Review team | no questions received via email. |
| ||
| 10 | RT#03 |
| ICANN64 informal meeting - set up a doodle for times (one-hour block), on 11 and 12 March. | ICANN org | ||||
| 8 | RT#03 |
| ICANN org to provide review team with ATRT1 and ATRT2 artefacts documents (Tor, Scope, Workplan) that were sent out to the ICANN Board. | ICANN org |
| |||
| 7 | RT#03 |
| ICANN org to provide Terms of Reference template to the review team. | ICANN org |
| |||
| 5 | RT#02 |
| Inform review team about "Face-to-Face meeting #1" doodle poll results and selected dates. | ICANN org | Plenary call #3 | |||
| 4 | RT#02 |
| First Substantive Meeting: Share quote from ICANN Bylaws, in reply to Patrick's question. | ICANN org | see ICANN Bylaws, section 4.6 |
| ||
| 3 | RT#01 |
| Circulate a doodle poll with Tuesday/Wednesday/Thursday with the following time options: 11:00UTC - 21:00 UTC | ICANN org |
| |||
| 2 | RT#01 |
| Circulate an email to the review team regarding volunteers for leadership position: Cheryl Langdon-Orr, Patrick Kane, Sebastien Bachollet. | ICANN org |
| |||
| 1 | RT#01 |
| Add to next plenary call agenda discussion on "first substantive meeting" | ICANN org |
|
