FY19 ALAC Request:
Given the significant success of the FY18 ABR request for RALO Discretionary Funding, for FY19, the ALAC requests that each of the five RALO’s be given access up to $4,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.
As shown by the number of useful activities requested and approved to date in the implementation of the similar FY18 ABR, it is clear that opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues.
Giving the RALOs the ability to identify local engagement activities which they can self-organize provides ICANN and the At-Large Structures with an efficient local team that is knowledgeable on ICANN policies. This results in grass-roots awareness-raising of ICANN in local communities.
This project saw significant increase in the number of requests and successfully implemented local events. An additional year of ABR funding would allow this program to build on its success in allowing RALOs and At-Large Structures to reach out to and engage with local communities.
Financial Support:
Funding for $20,000 ($4,000 x 5 RALOs)
FY19 Approval Text:
FY19-12-ALAC-Access by RALOs for Funding of Local Engagement Activities
At-Large request for continuation of RALO funding for local engagement activities
(Yes)(20,000)(to be managed by Heidi Ullrich, Vice President, ICANN Policy Development Support)
Based on the success of the FY17 and FY18 experiences, this activity will be supported for an additional fiscal year and administered by the Policy Development Support staff in collaboration with regional vice presidents from the Global Stakeholder Engagement team. The FY17 and FY18 experience incorporated the development of a request form template, and this should continue to be used in FY19. Approval of this request is also contingent on continued publication of the criteria and level of usage of the approved resources.
Process:
RALO Request Form - Must be completed and sent to At-Large staff attention Heidi Ullrich and Silvia Vivanco at least three weeks in advance of the event.
In order to help guide staff in their decision-making for each request, we have requested that the RALO Leadership develop criteria.
Criteria: (TBC)
1.0 Purpose of the Discretionary Funding
To provide opportunities for members of all RALOs to do local outreach and engagement about ICANN and ICANN policy related issues within the region.
Please refer to the Finance and Budget Subcommittee (FBSC) Proposal, page 7 HERE for more details.
2.0 Selection Criteria
The applications for funding support for the local ALS activity must come from a certified ALS that has demonstrated to be active by consistently participating in the regional monthly calls at least once every 3 months.
The ALS has organized or attending a special event with tangible outreach and engagement activities with specific expected results.
The funds should be a portion of the full budget for the event.
The Discretionary funds use shall be in alignment with the RALO Strategic Outreach Plans filed for the relevant Fiscal year.
Staff will consider regional balance within each RALO during their review of the requests.
3.0 Application Process
- A request form needs to be fill out to initiate the process.
- The request must be sent to Silvia Vivanco, Manager, At-Large Regional Affairs and Heidi Ullrich, Vice President, Policy Development and At-Large Relations the relevant Regional Leadership.
- Approval (or not) will be informed via email to the organization representative that made the request.
4.0 Approval Process
Staff determines if request follows the established criteria. Consult with the region officials if in doubt.
Staff determines if there are sufficient funds available to support the request. If not, the maximum allowed for the request will be what is available in the fund at the moment of the request.
If necessary, Staff coordinates a conference call with RALO leadership and the person(s) making the request with the purpose of gathering more details about the utilization of the funds.
5.0 Reporting
All requests and its final approval (or not) are to be published in a WIKi page for transparency purposes.
The ALS must produce,not later than 15 days after the end of the engagement, a report summarizing its outreach efforts and possible outcome.
IMPORTANT NOTE REGARDING TRAVEL BOOKING: All trips on buses, train and planes must be booked through ICANN Constituency Travel. Please work with At-Large staff on any travel booking under the RALO Discretionary Funding ABR.
FY19 RALO Available Funds
| RALO | Funds Used | Available Funds |
|---|---|---|
| AFRALO | $3,000 | $1,000 |
| APRALO | $3,300 | $700 |
| EURALO | $1,000 | $3,000 |
| LACRALO | $2,000 | $2,000 |
| NARALO | $2,439 | $1,561 |
RALO Requests
| RALO | Date Submitted | Date of Event | Submitted within three weeks of Event? | Submitter | Purpose | Proposal | Amount | Status | Report |
|---|---|---|---|---|---|---|---|---|---|
| APRALO | 13-08-18 through 16-08-18 | Yes | Maureen Hilyard | Travel and accommodation support to attend the Asia Pacific Regional IGF, Youth IGF and Pacific IGF to be jointly held on Vanuatu 13-16 August 2018. | Request Form | $1,000 | Approved | ||
| NARALO | 10-07-18 | 13-07-18 | No (One time exception made) | Glenn McKnight | Train travel and hotel for ICANN DNS Symposium | Request Form | $500 | Approved | I drove to the train station and took the express train to Montreal, roughly 5 hours on Thursday night, I discovered i had a flat tire a couple of hours before my train at 5 30. needed to rush and have it repaired and back on the car to drive to the station for the train. Event was a full day. Didn't stay for the cocktail party due to departure time of the train. No information booth for ICANN at the event. Registration was 200 but after lunch it was more like 100 in the room Full slate of speakers on DNS . Very technical sessions, Didn't laugh at the jokes, they were too many insider jokes for me. Pleasantly surprised to see Steve Crocker. He is writing a book on the early years on the Internet. Very busy guy, looks good, doesn't miss the board. Great opportunity to interface with the folks, most of which were IETF people from outside of North America which added the session on to their IETF meetings. All the valuable slides were photographed and shared with the online Adobe session and ATLARGE 1. Pictures https://www.flickr.com/photos/glennmcknight/albums/72157693203985620 [flickr.com] 160 pictures All the speakers Tweeted the entire morning Photos of ISOC Quebec and ICANN Staff Distributed to Shelly Robinson for monthly newsletter Sent to staff including Chris Modini 2. Video No video 3. Promotion NARALO brochures Need generic Atlarge business cards Will followup on some leads Glenn McKnight NARALO Secretariat . |
| EURALO | 08-08-2018 | 30-08-2018 - 31-08-2018 | Yes | Olivier Crepin-Leblond | Travel to Tallin for 2018 ICANN-Studienkreis | Request Form | $600 | Approved | |
| NARALO | 27-08-2018 | 28-09-2018 | Yes | Marita Moll | ALS Read-Out Session | Request Form | $1,250 (actual spend $965) | Approved | Report |
| LACRALO | 29-08-2018 | No (One time exception made) | Humberto Carrasco | LACRALO Roadmap support | $2,000 | Approved | |||
| EURALO | 2-10-2018 | 10-09-2018 | No (One time exception made) | Olivier Crepin-Leblond | Accommodation for CENTR AGM for CW | Request Form | $400 | Approved | |
| AFRALO |
|
| Yes | Aziz Hilali | Our At-Large structure, ISOC Morocco will organize the National Internet Day in Morocco: on the theme: "Protection of Personal Data: current situation and perspective". The event will take place on December 08, 2018 in Fez. This theme represents an important issue for both Morocco and the African region. | Request Form | $1,500 | Approved | |
| AFRALO | 29-11-2018 | Yes | Tijani Ben Jemaa | FMAI is hosting a local outreach and engagement event about ICANN policy related issues within the region. | Request Form | $1,000 | Approved | ||
| APRALO | 24-10-18 | 09-14 March 2019 | Yes | Ali Al Meshal | To participate in the ICANN64 Meeting (two nights accommodation + PD) | Request Form | Approximately $800 | Approved | |
| APRALO | 28-11-18 | 25-27 February 2019 | Yes | Satish Babu and Maureen Hilyard | Participation, Networking, and Outreach at APRICOT2019 (3 nights of the Conference, Registration for the Conference and per-diem for 3 days) | Request Form | $1,500 | Approved | |
| NARALO | 07-12-18 | 1-3 April 2019 | Yes | Glenn McKnight | Funding to support event registration at $145 and round trip airfare from Toronto to Charlotte, NC $437.00 Full participation in the Digital Inclusion Conference, networking with potential ALS from US and Canadian non profits | Request Form | $582 | Approved | |
| NARALO | 07-12-18 | 14 February 2019 | Yes | Eduardo Diaz | Funding to support catering and material for "Fall in Love with the Internet" event at the InterAmerican University, San Juan, Puerto Rico | Request Form | $500 | Approved | |
| AFRALO | 08-12-19 | 4 June 2019 | Yes | Nkemdilim Nweke (DigitalSENSE | Local production and distribution of AFRALO brochures (1000 copies in English and a major Nigerian language) for the 2019 Nigeria DigitalSENSE Forum on Internet Governance for Development (IG4D) and Nigeria IPv6 Roundtable in Lagos, Nigeria. | Request Form | $1,000 | Approved for $500 |
FY18 RALO Requests for Funding to support an Outreach Activity
