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2016 Meeting Schedule Planning

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Please share any comments or suggestions on the proposed schedules in the comments section below. For any other questions, contact Tanzanica King via email to king@icann.org.

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Meeting A | 6-Day Format

First meeting in the three-meeting annual cycle (Feb/March Meetings)

Day 1 \| Saturday	Day 2 \| Sunday	Day 3 \| Monday	Day 4 \| Tuesday	Day 5 \| Wednesday	Day 6 \| Thursday
Board Committees	Board Committees	Welcome Ceremony	High Interest Topics / GDD Track	High Interest Topics / GDD Track	Intra-Community Work & Wrap-Ups
Intra-Community Work	Intra-Community Work	High Interest Topics / GDD Track	SO/AC Reports to the Community	SO/AC Reports to the Community	Public Forum 2
Outreach	Newcomers	Public Forum 1	Intra + Inter - Community Work	Intra + Inter - Community Work	Public Board Meeting

Proposed sessions/activities by group for Meeting A:

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Day 1 \| Saturday	Board Committees Intra-Community Work Outreach
SO/AC/SG/C	Proposed Activities
ALAC	ALAC Strategy Session (all-day)
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 PDP WG Updates 11.00 – 12.30 PDP WG Updates 14.00 – 15.30 PDP WG Updates 16.00 – 17.30 Prep Sessions / Strategic Planning
SSAC	SSAC Admin Committee

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Day 2 \| Sunday	Board Committees Intra-Community Work Newcomers
SO/AC/SG/C	Proposed Activities
ALAC	ALAC Strategy Session (all-day)
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 Updates from ICANN Staff 11.00 – 12.30 Meeting with ICANN CEO, Executive Staff 13.00 – 14.00 Meeting with ICANN Board 14.30 – 16.00 Meeting with GAC 16.00 – 18.00 SG/C Meetings
SSAC	SSAC Admin Committee DNSSEC for Everybody

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Day 3 \| Monday	Welcome Ceremony High Interest Topics / GDD Public Forum 1
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	17.00 – 18.30 Joint meeting with ccNSO
SSAC	SSAC Chair Participation in topic sessions

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Day 4 \| Tuesday	High Interest Topics / GDD SO / AC Reports to the Community Intra + Inter-Community Work
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 18.00 SG/C Meetings
SSAC	SSAC Private Meetings SSAC Chair Participation in topic sessions

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Day 5 \| Wednesday	High Interest Topics / GDD SO / AC Reports to the Community Intra + Inter-Community Work
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 GNSO WG F2F meetings 11.00 – 12.30 GNSO WG F2F meetings 13.00 – 15.00 GNSO Council meeting 15.30 – 17.00 GNSO WG F2F meetings
SSAC	DNSSEC Workshop SSAC Public Meeting SSAC Chair Participation in topic sessions

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Day 6 \| Thursday	Intra-Community Work (Wrap-Ups) Public Forum 2 Public Board Meeting
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	Public Board Meeting
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 CWG/GNSO WG F2F meetings 11.00 – 12.30 GNSO Wrap Up Session
SSAC	SSAC Private Meeting

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Meeting B (POLICY FORUM) | 4-Day Format

Second meeting in the three-meeting annual cycle (June Meetings)

Day 1 \| Monday	Day 2 \| Tuesday	Day 3 \| Wednesday	Day 4 \| Thursday
Outreach	Intra-Community Work	Intra-Community Work	Inter-Community Work

View a list of sessions that will NOT take place at Meeting B: ICANN53 SCHEDULE: MEETING B SESSIONS

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Day 1 | Monday

OUTREACH*

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.00 Opening Session for all attendees (TBC)

10.00 – 11.30

DAY 1 \| MONDAY (OUTREACH)
		CC MEETING ROOM	ALAC	BOARD	CCNSO	GAC	GNSO	B1	B2	B3	SSAC
08:30 - 09:00	30 min	Coffee Break		Daily Board Briefing [C]
09:15 - 10:30	75 min	Welcome - David Olive
10:45 - 12:00	75 min	Outreach Activities (Fellows/NextGen)	Outreach & Engagement	Board Working Session	Tech Day (TBD)	GAC WG Face-to-Face Meetings	GNSO Intro Session (Overview of GNSO, GNSO Council,

GNSO

GNSO Policy Development, policy topics under

Consideration

consideration Q & A)

11.30 – 13.00

				DNSSEC for Everybody
12:00 - 13:30	90 min	Lunch Break
13:30 - 14:45	75 min	Outreach Activities (Fellows/NextGen)	Outreach & Engagement	Board Working Session	Tech Day (TBD)	GAC WG Face-to-Face Meetings	SG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?]

14.00 – 15.30

DNSSEC Workshop
14:45 - 15:15	30 min	Coffee Break
15:15 - 16:30	75 min	Outreach Activities (Fellows/NextGen)	Outreach & Engagement	Board Working Session OR attend community group sessions	Tech Day (TBD)	GAC WG's address GAC Plenary	SG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers)

16.00 – 17.30


16:45 - 18:00	75 min	PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers)

SSAC

DNSSEC Workshop

DNSSEC for Everybody


18:30 - 19:30	60 min			Board Cocktail Reception: Invite Former Board Members

Notes:

Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
*ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.

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09.00 – 10.30 GNSO (PDP) WGs Follow Up (see assumptions below)

11.00 – 12.30 Prep 14.00 – 18.00 Board SSAC Private Meeting

DAY 2 \| TUESDAY
		CC MEETING ROOM	ALAC	BOARD	CCNSO	GAC	GNSO	B1	B2	B3	SSAC
08:30 - 09:00	30 min			Daily Board Briefing [C]
09:15 - 10:30	75 min	Cross Community Collaboration & Networking Area	At-Large Cross Regional Strategy Exchange	Board participation in
Day 2 \| Tuesday	Intra-Community Work
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
Policy Development Work	TBD	Cross Community "Town Hall" Meeting Day	GNSO (PDP) WGs Follow Up				SSAC Private Meetings Admin Cttee Meetings?
10:30 - 10:45	15 min	Coffee Break
10:45 - 12:00	75 min	Cross Community Collaboration & Networking Area	ALAC Policy Work 1	Board participation in SO/AC/SG/C Policy Development Work	TBD	Cross Community "Town Hall" Meeting Day	Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)				SSAC Private Meetings Admin Cttee Meetings?
12:00 - 13:30	90 min	Lunch Break
13:30 - 14:45	75 min	Cross Community Collaboration & Networking Area	ALAC Policy Work 2	Joint Meetings: ICANN Board / ccNSO (13:30-14:30) ICANN Board / CSG (14:45-15:45) ICANN Board / RySG (16:00-17:00) ICANN Board / RrSG (17:15-18:15)		Cross Community "Town Hall" Meeting Day	Prep				GNSO	Session (either GNSO as a whole or SG/C break out, or combination thereof)			SSAC Private Meetings Admin Cttee Meetings?
14:45 - 15:15	30 min	Coffee Break			Coffee Break
15:30 - 16:45	75 min	Cross Community Collaboration & Networking Area	ALAC WG Meetings		TBD	Cross Community "Town Hall" Meeting Day NO GAC-ONLY MEETINGS	Joint Session with other SO/ACs/				Board		SSAC	Private Meetings Admin Cttee Meetings?
17:00 - 18:15	75 min	Cross Community Collaboration & Networking Area	ALAC WG Meetings		TBD		Joint Session with other SO/ACs/				Board		SSAC	Private Meetings Admin Cttee Meetings?

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TBDBOARDTBDCCNSOTBDGACTBDGNSO.00 – 10.30 SG/C Meetings

11.00 – 12.30 SG/C Meetings

14.00 – 15.30 PDP WG Meetings

16.00 – 17.30 PDP WG Meetings

DAY 3
WEDNESDAY		CC MEETING ROOM
Day 3 \| Wednesday	Intra-Community Work
SO/AC/SG/C	Proposed Activities	ALAC	BOARD	CCNSO	GAC	GNSO	B1	B2	B3	SSAC
08:30 - 09
SSAC	SSAC Private Meeting
:00	30 min			Daily Board Briefing [C] and/or Working session (08:30-09:30) ICANN Board / At-Large (09:45-10:45)
09:15 - 10:30	75 min	Cross Community Collaboration & Networking Area	ALAC with Board		TBD	GAC/GNSO Face-to-Face to discuss current PDP's	SG/C Meetings				SSAC Private Meetings
10:30 - 10:45	15 min	Coffee Break			Coffee Break
10:45 - 12:00	75 min	Cross Community Collaboration & Networking Area	2 WG Meetings	ICANN Board / SSAC (11:00-12:00)	TBD	GAC/GNSO Face-to-Face to discuss current PDP's	PDP WG Meetings				SSAC Private Meetings
12:00 - 13:30	90 min	Lunch Break
13:30 - 14:45	75 min	Cross Community Collaboration & Networking Area	2 WG Meetings	ICANN Board / NRO/ASO (13:30-14:30) ICANN Board / RSSAC (14:45-15:45) ICANN Board / NCSG (16:00-17:00)	TBD	GAC Communiqué Drafting (if required)	PDP WG Meetings				SSAC Private Meetings
14:45 - 15:15	30 min	Coffee Break			Coffee Break
15:30 - 16:45	75 min	Cross Community Collaboration & Networking Area	ALAC Policy Discussion Wrap Up		TBD	GAC Communiqué Drafting (if required)	PDP WG Meetings				SSAC Private Meetings
17:00 - 18:30	90 min		Regional Showcase

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Inter-Community Work (Cross-Community)09.00 – 10.30

11.00 – 12.30 (PDP) WG / CWG Meetings

14.00 – 15.30 GNSO Council Meeting

16.00 – 17.30 GNSO Council wrap up session

SSAC

DAY 4 \| THURSDAY
		CC MEETING ROOM	ALAC	BOARD	CCNSO	GAC	GNSO	B1	B2	B3	SSAC
08:30 - 09:00	30 min			Daily Board Briefing [C]
09:15 - 10:30	75 min	Day 4 \| Thursday		SO/AC/SG/C								Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
Joint Meeting to discuss PDP WGs
10:30 - 10:45	15 min	Coffee Break
10:45 - 12:00	75 min	Cross Community Collaboration & Networking Area	Cross Community WG Meetings	ICANN Board / GAC	TBD	GNSO	GAC Plenary Sessions	(PDP) WG / CWG Meetings		TBD			SSAC Meetings with Community Groups
12:00 - 13:30	90 min	Lunch Break
13:30 - 14:45	75 min	Cross Community Collaboration & Networking Area	Cross Community WG Meetings	Board participation in SO/AC/SG/C Policy Development Work	TBD	GAC Plenary Sessions	GNSO Council Meeting	TBD			SSAC Meetings with Community Groups
14:45 - 15:15	30 min	Coffee Break
15:15 - 16:30	75 min	Cross Community Collaboration & Networking Area	ALT Wrap-up	Board participation in SO/AC/SG/C Policy Development Work (Possible Board Wrap-Up Session)	TBD	GAC Plenary Sessions	GNSO Council Wrap Up	TBD						SSAC Meetings with Community Groups
16:45 - 18:00	75 min	Cross Community Collaboration & Networking Area	ALT Wrap-up		TBD	GAC Plenary Sessions	GNSO Council Wrap Up	TBD						SSAC Meetings with Community Groups

Notes:

GNSO Assumptions

The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.

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Meeting C | 7-Day Format

Third meeting in the three-meeting annual cycle (October / November Meetings)

Day 1 \| Saturday	Day 2 \| Sunday	Day 3 \| Monday	Day 4 \| Tuesday	Day 5 \| Wednesday	Day 6 \| Thursday	Day 7 \| Friday
Board Committees	Board Committees	Welcome Ceremony	High Interest Topics / GDD Track	High Interest Topics / GDD Track	Inter-Community Work	Intra-Community Work
Intra-Community Work	Intra-Community Work	High Interest Topics / GDD Track	SO/AC Reports to the Community	SO/AC Reports to the Community	Public Forum 2	Wrap-Ups
Outreach & Capacity Building	Newcomers	Public Forum 1	Inter-Community Work	Intra-Community Work	Annual General Meeting

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Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach and Capacity Building

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30 PDP WG Updates

11.00 – 12.30 PDP WG Updates

14.00 – 15.30 PDP WG Updates

16.00 – 17.30 Prep Sessions / Strategic Planning

SSAC

SSAC Admin Committee

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Day 2 \| Sunday	Board Committees Intra-Community Work Newcomers
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 Updates from ICANN Staff 11.00 – 12.30 Meeting with ICANN CEO, Executive Staff 13.00 – 14.00 Meeting with ICANN Board 14.30 – 16.00 Meeting with GAC 16.00 – 18.00 SG/C Meetings
SSAC	SSAC Admin Committee DNSSEC for Everybody

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Day 3 \| Monday	Welcome Ceremony High Interest Topics / GDD Public Forum 1
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	17.00 – 18.30 Joint meeting with ccNSO
SSAC	SSAC Chair Participation in topic sessions

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Day 4 \| Tuesday	High Interest Topics / GDD SO / AC Reports to the Community Intra + Inter-Community Work
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 18.00 SG/C Meetings
SSAC	DNSSEC Workshop SSAC Chair Participation in topic sessions

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Day 5 \| Wednesday	High Interest Topics / GDD SO / AC Reports to the Community Intra + Inter-Community Work
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	TBD
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 GNSO WG F2F meetings 11.00 – 12.30 GNSO WG F2F meetings 13.00 – 15.30 GNSO Council meeting and Administrative Meeting 16.00 – 17.30 GNSO WG F2F meetings
SSAC	SSAC Private Meeting SSAC Public Meeting SSAC Chair Participation in topic sessions

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Day 6 \| Thursday	Inter-Community Work Public Forum 2 Annual General Meeting
SO/AC/SG/C	Proposed Activities
ALAC	TBD
BOARD	Annual General Meeting
CCNSO	TBD
GAC	TBD
GNSO	09.00 – 10.30 CWG/GNSO WG F2F meetings 11.00 – 12.30 GNSO Wrap Up Session
SSAC	SSAC Private Meeting

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Day 7 | Friday

Intra-Community Work (Wraps-Ups)

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 18.00 GNSO Council Development Session

SSAC

SSAC Private Meetings

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Key

2016 Meeting Schedule Planning

Meeting A | 6-Day Format

Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach

SO/AC/SG/C

Proposed Activities

Day 2 | Sunday

Board Committees

Intra-Community Work

Newcomers

SO/AC/SG/C

Proposed Activities

Day 3 | Monday

Welcome Ceremony

High Interest Topics / GDD

Public Forum 1

SO/AC/SG/C

Proposed Activities

Day 4 | Tuesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

Day 5 | Wednesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

Day 6 | Thursday

Intra-Community Work (Wrap-Ups)

Public Forum 2

Public Board Meeting

SO/AC/SG/C

Proposed Activities

Meeting B (POLICY FORUM) | 4-Day Format

Day 1 | Monday

OUTREACH*

SO/AC/SG/C

Proposed Activities

Notes:

Day 2 | Tuesday

Intra-Community Work

Proposed Activities

Day 3 | Wednesday

Intra-Community Work

SO/AC/SG/C

Day 4 | Thursday

Proposed Activities

Notes:

Meeting C | 7-Day Format

Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach and Capacity Building

SO/AC/SG/C

Proposed Activities

Day 2 | Sunday

Board Committees

Intra-Community Work

Newcomers

SO/AC/SG/C

Proposed Activities

Day 3 | Monday

Welcome Ceremony

High Interest Topics / GDD

Public Forum 1

SO/AC/SG/C

Proposed Activities

Day 4 | Tuesday