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KISA-ICANN Language Localisation Toolkit - a Pilot

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• After you have downloaded the decks, kindly review the material
• Decide what information you would like to share with your stakeholders/community based on:
  • Type of event (is it a roadshow, or a forum discussion etc?)
  • Your audience (business, government, technical community, academics, students etc?)
  • We will provide some tips below.
• Begin translating the material
• Present away at your event!
• Share with us your experience using the material and feedback you received from your stakeholderstakeholders. We can be contacted at apachub@icann.org

Organising your own outreach event?

Here are some guidelines on key steps to note (it may differ between cultures but these are general best practices):

• Estimate the targeted number of people who would attend your event
• Try to secure a venue at least 4-6 weeks before your event
  
  • Venue locations include partnering schools, or office spaces with large meeting rooms; alternatively to book a venue such a function room in a hotel
  • Work with your partner/vendor to ensure availability of microphones and projectors for your presentation
• Begin sending invitations at least 3 weeks before your event 
  • Always ask for RSVP, so that you can adjust the set up of the room to cater to the number of guests attending if necessary
• Send out a reminder to your guests (including any guest speakers) 1 week and 1 day before the actual event
• Always prepare a Programme (i.e the order of proceedings)
  • This helps not only the audience to know what to expect, but for you to manage your time and show flow as well!
• Always check the setup, test the AV and projector system 3 hours before your event commences
  • This gives you lead time to rectify any issues
• Prepare a registration booth to obtain the contact information of your attendees
  • This helps you to follow-up with them after the event, and expands your network list of contacts
• Feel free to share your translated slides with your guests!

How do I adapt the provided ICANN material to my stakeholders?

Your messaging will no doubt change according to your audience. Here are some (general) guidelines on which decks to use for different stakeholder groups:

Local examples are key to engaging your audience, so feel free to add them to the decks!