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1)    Travel Allocations:

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  • Five (5) trips, each permitting up to two (2) travelers for:

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1)    Efficient, Effective, and Timely Process (see Addendum):

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  • A streamlined process and template for completing Travel Requests via ICANN Wiki, including documented workflow, timelines and deadlines, to ensure timely trip planning and approvals[3].
  • Straightforward, documented, and uncomplicated approval process
  • Primary and back up ICANN Staff contacts (admin and technical)
  • A template for completing a Trip Assessment via ICANN Wiki at the conclusion of the event (Note: Assessments should focus on the benefits to the Community, the Region, and ICANN through participation including specific follow-up actions).
  • Coordination of each travel request through:

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2)    Evaluation Criteria:

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  • The proposed travel is approved by the traveler’s organization/structure.
  • The proposed trip must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory.
  • The proposed trip purpose/goal is consistent with the

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  • strategy [KB2] established for the region in which the trip is taking place and/or ICANN's overall mission
  • The proposed trip is not duplicative of any other scheduled ICANN event with a similar purpose/outcome.
  • The proposed traveler agrees to the terms and conditions of the travel program, including:
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    • Travel arrangements made only by ICANN Staff consistent with approved Travel Guidelines (self-booking is not permitted for this program).
    • Agreement to providing a post-trip meeting assessment within three weeks of the return date.

3)    Transparency:

Information concerning the management and administration of this program will be made publicly available including:

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  • Applications (completed and accessible via ICANN Community Wiki)
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    • Completed and accessible via ICANN Community Wiki
    • Identifies travelers, events, dates, purpose, proposed outcomes, et al.
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  • Approval Process:
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    • Organization or Structure
    • Regional Vice-President for strategy congruence
    • ICANN Staff (Program Administrators)
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  • Trip Assessments:
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    • Completed and accessible via Community Wiki
    • Includes actual travel dates, accomplished goals/objectives, achieved outcomes, both strategic and tactical

 

[1] This program does not apply to ICANN contracted parties.

[2] For overall program funding purposes, the average trip cost has been estimated at $1,500 USD.

[3] Due to the coordination, planning, and approvals required, last minute trips cannot be honored.

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