Page History
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Topic | Entry Date (E) ____________ Target Date (T) | Action Item | Responsible Council Member ____ Responsible Staff member | Info | Additional Notes | SSR 2||||||||||||||||||||||||||||
GNSO Prioritization
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PDP3.0 Final Report | Council liaisons
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| Steve Chan | ICANN org's preparation toward implementation of a new round of gTLDs
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| EPDP Phase 2 |
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Managing IDN Variants TLDs
| 26 Jun
| Review of ICANN65 GAC Advice
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| Evolution of MSM
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| ccNSO and GNSO to form joint team to identify any commonalities or differences. Also look at budget and 5 year strategic plan
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| invite Brian Cute to a future Council meeting
| Regarding the JIG format, the small team is not ready to look at that yet. but it's on their radar. | |||||||||||||||||||||||
Evolution of the Multi stakeholder Model of Governance | CCT-RT recommendations
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| IRP IOT |
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| Flip Petillion Elsa Saade | ATRT 3
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| Evolution of the Multi stakeholder Model of Governance | ||||||||||||||||||||||
EPDP 2 team request for input on data accuracy
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| IN PROGRESS |
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New gTLD Subsequent Procedures PDP Project Change Request | RPM Charter amendments
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| IN PROGRESS |
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Review of All Rights Protection Mechanisms in All gTLDs | Phase 2 charter amendments.PDP Project Change Request |
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| IN PROGRESS |
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ICANN67 | CSC Effectiveness Review Final Report
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| IN PROGRESS |
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Status | ||||
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- SCBO to do analysis between ccNSO/GNSO comments, identify elements for common cause. Look at how the reserve fund replenishment can be sustained.
- Materials to compare CCNSO & GNSO comments on 5YSP were sent to SCBO on 1 June. It included a recently revised draft of the strategy document released by Org that included a comparison of the drafts.
PDP updates
- Councilors who were unable to attend the pre ICANN67 GNSO Policy Update webinar to listen to the recording of the session prior to the week of ICANN67 (week of 9 March). Keith to send a reminder to the Council list.
Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget
Status colour Green title COMPLETED
- GNSO Council, especially the Councilors involved in the PDP 3.0 small team, to review the draft and provide input for the PDP 3.0 related comments no later than 21 February 2020 at 23:59 UTC.
2020 Strategic Planning Session (SPS) Action Items
SPS Segment | Entry Date | Action Item | Responsible Party | Additional Notes | ||
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The role and responsibilities of the GNSO Council as a member of the Empowered Community
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- ICANN Staff to consider timing for GNSO Policy webinar (e.g., two weeks prior). ICANN Staff to consider suggested changes to slide format raised during meeting.
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PDP3.0 Improvements |
Rafik Dammak Pam Little k drazek
IFR team
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Drafting Team on charter related to the next steps for the ICANN Procedure of Handling Whois conflicts with Privacy
SPS Survey
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- Drafting team members to share draft charter and identified questions in charter with respective SG/Cs for feedback, following which the drafting team will review this input and finalize the charter for GNSO Council consideration.
- Council to consider adoption of charter at its upcoming meeting
- Call for volunteers to be delayed at least until the EPDP hits the milestone of publishing its Initial Report. Council to discuss this topic once that milestone is hit.
- ICANN Staff to circulate a call for volunteers (subsequent to the initiation and chartering process for the EPDP on the Temporary Specification) to the GNSO Stakeholder Groups, with the request for each Stakeholder Group to appoint up to 3 members to the Implementation Advisory Group (IAG). The call for volunteers should also be more widely circulated to seek volunteers to serve as participants and observers to the IAG.
- Council leadership to research and develop guidance for if and when the work on the ICANN Procedure of Handling Whois conflicts with Privacy should begin.
Michele Neylon Paul McGrady k drazek Stephanie Perrin Pam Little
Marika Konings Nathalie Peregrine
Inter-Registrar Transfer Policy (IRTP) Policy Status Report
Status | ||||
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- Council to further consider next steps in relation to the review of the Transfer Policy which would result in providing GDD information/response on expected next steps and/or seek additional information as the Council considers how to approach the Transfer Policy review, for example, holistically instead of piecemeal.
- Rubens Kuhl, as Council liaison, to reach out to the IRT for the EPDP Phase 1 to have a conversation and gain a better understanding of how to address recommendation 24 and the Form of Authorization issue stemming from the Temporary Specification.
- Council to determine next steps for the Transfer Policy, which could include the chartering of a narrowly focused EPDP
k drazek Pam Little Rafik Dammak
GNSO Input to the Independent Review Process Standing Panel
Status colour Blue title IN PROGRESS
- Councilors to reach out to their respective groups to communicate additional call for volunteers for additional members to serve on the IRP Implementation Oversight Team.
k drazek Pam Little Rafik Dammak
Managing IDN Variants TLDs
Status colour Blue title IN PROGRESS
- Small group of Councilors to convene and then coordinate with ICANN to get further understanding, and potentially propose next steps for IDN TLD Variants.
- Staff to develop options paper to support small group efforts
- GNSO Chair to send message to Council list to expand volunteer pool expertise beyond Council. Small team to consider and propose scope of holistic IDN review, prior to outreach with ccNSO. (Volunteers: Rubens Kuhl, Maxim Alzoba, Philippe Fouquart, Edmon Chung, Michele Neylon)
- GNSO Chair to email Katrina Sataki to inform her of immediate next steps and willingness determine the best coordination method between the GNSO and ccNSO.
- Once GNSO small team is able to gain an understanding of the scope of effort and potential vehicle for resolution, ICANN staff to schedule call to identify structure for coordination between the GNSO and ccNSO. GNSO and ccNSO to identify where coordination is and is NOT needed.
- ICANN staff to reach out to Maarten Simon and Philippe Fouquart to determine if they are willing to lead action items above.
- ICANN staff to investigate format for JIG and see if it may be fit for purpose.
Rubens Kuhl k drazek Pam Little Rafik Dammak Maxim Alzoba Philippe Fouquart Edmon Chung Michele NeylonMaarten Simon Philippe Fouquart
EPDP phase 1 recommendations Status colour Blue title IN PROGRESS
- Council leadership and staff to schedule an extraordinary Council meeting to discuss the Board adoption of the EPDP policy recommendations.
- Staff to provide Board voting results
- Council leadership to prepare an action plan for engaging with the Board. This includes documenting the options available to the Council, collecting questions/comments/concerns from Stakeholder Groups/Constituencies and the EPDP Team, timeline for engagement with the EPDP Team, and timeline for engagement with the Board.
- Council to, in consultation with the EPDP team, write communication to ICANN Board and seek to secure board support for Rec #12.
k drazek Pam Little Rafik Dammak
Marika Konings Nathalie Peregrine
IGO-INGO Access to Curative Rights Protection Mechanisms
Status colour Blue title IN PROGRESS
- Susan Kawaguchi to collaborate with the PDP WG and staff to develop a draft final report for preliminary consideration by the GNSO Council (targeting May meeting).
- ICANN staff to inform the IGO-INGO CRP PDP WG that the GNSO Council resolved that the Working Group, in line with the Council’s priority to ensure responsible allocation of resources and timely management of the PDP, the Final Report be submitted in time to meet the July 2018 GNSO Council meeting document deadline.
- Councilors to review Final Report, especially in the broader context of the appropriate overall scope of protection for all IGO identifiers, in preparation for consideration as early as the August Council meeting.
- ICANN staff to inform the ICANN Board and the GAC that the IGO-INGO Access to Curative Rights Mechanisms PDP Working Group has completed its work and forward a copy of the Final Report to them
- Councilors to review Final Report and options flowchart, then prepare a list of questions by 31 August 2018 that they have, for response by the WG leadership, WG liaison, WG members, or staff as appropriate.
- ICANN staff to work with the GNSO Chair and Council liaison to determine possible ways to address concerns regarding some of the PDP recommendations within the scope of the PDP Manual, in light of the fact that the WG has not identified any recommendations as being interdependent.
- Next steps for the IGO-INGO Curative Rights Protection Mechanisms PDP WG Final Report - ICANN staff to schedule webinar for questions and answers
- Council leadership/staff to develop a summary document to capture concerns and issues with the PDP, as well as next step options available to the Council
- Council leadership to again present Council options for the IGO-INGO Access to Curative Rights Protection Final Report to consider and discuss with their respective SG/Cs.
- Council leadership and Council to continue developing proposed path forward for the Working Group’s Final Report.
- Councilors to review the materials for the webinar held on 09 October 2019 (available here: https://gnso.icann.org/en/group-activities/calendar/2018#oct) and other materials shared for the agenda item (here: https://community.icann.org/x/JIoWBg)
- Council Leadership to consider repurposing the extraordinary meeting on 14 February 2019 to discuss IGO/INGO Curative Rights Protection Mechanisms if the EPDP Final Report is not yet available for discussion and review.
- Council leadership to develop a new options document to include proposed motion language for each option for Council consideration.
- Council leadership to follow up on existing action item regarding expected report from Heather Forrest and Susan Kawaguchi on process management for the IGO-INGO Access to Curative Rights Protection Mechanisms.
- GNSO Chair to prepare communication to GAC/IGOs to explain rationale for vote and demonstrate how they will be able to participate.
- Staff to communicate the IGO-INGO Access to Curative Rights Protection Mechanisms PDP Recommendations Report to ICANN Board Operations.
- Keith Drazek to prepare draft response to the GAC and circulate to the Council list. Upon agreement from the Council, Staff to facilitate sending the finalized response to the GAC prior to the close of business on 31 May 2019.
- Council leadership to include discussion of recommendations 1-4 into agenda for meeting with the Board at ICANN65.
- Small team to prepare draft RPMs charter amendments (which will likely include engagement with the IGOs/GAC afterwards) (Volunteers, Paul McGrady as lead, Martin Silva Valent, Elsa Saade, Keith Drazek)
Rafik Dammak k drazek Pam Little
Paul McGrady Elsa Saade Martin P Valent
ICANN66 Meeting Planning
- Send schedule placeholder for informal dinner
2018 Strategic Planning Session (SPS) Action Items
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- Council to consider whether existing mechanisms provide for sufficient opportunity to conduct “emergency” consultations to allow for GNSO Chair to gather input on certain topics and/or decisions that need to be taken.
- Council members to provide leadership team with feedback on leadership team’s performance & actions on a regular basis.
- Current Council Chair (Heather Forrest) to provide report at the end of her term outlining main challenges / concerns / recommendations in fulfilling the role.
- Council to consider whether Council leadership should have a contract / letter of appointment that would outline role, responsibilities and expectations.
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Changes to GNSO Operating Procedures and related governance documents to facilitate participation in Empowered Community
Status colour Green title COMPLETED
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- Council leadership to reach out to SG/C leadership to notify them of the changes made to the GNSO Operating Procedures and the requirements for SG/Cs to develop supporting procedures and processes.
- Staff to work on first draft of templates for motions related to EC powers as highlighted in the staff report (see https://www.icann.org/en/system/files/files/proposed-revisionsgnso-op-procedures-bylaws-staff-report-16may17-en.pdf).
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What does Council need/want to achieve in 2018, and how to do this?
Status colour Green title COMPLETED
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- Donna Austin to share comments on scheduling of cross-community discussions with the GNSO Council.
- Staff to keep project timing planning document up to date and share it with the Council prior to every ICANN meeting to facilitate review and oversight of timelines. Explore whether there is a more dynamic way in which the document can be publicly shared.
- Council leadership to reach out to leadership of Curative Rights and Reconvened WG on RCRC to see whether it is feasible to deliver Final Reports within 6-month timeframe.
- Council leadership to notify ICANN Board with regards to PDPs that are expected to deliver to finalize their report shortly so that concerns or issues can be raised prior to GNSO Council consideration.
- Council leadership to request update from GNSO-appointed members to RDS Review Team at upcoming GNSO Council meeting.
- Council to explore mechanisms and tools for monitoring / reviewing costs related to PDP WGs with a view to improving efficiency and effectiveness
- Council members to review framework for post-implementation reviews and provide input. Council leadership to add this to an upcoming Council meeting agenda to continue this discussion. Council to consider forming a small group of volunteers to work with staff on further developing the framework.
2019 Strategic Planning Session (SPS) Action Items
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Other
Status colour Green title COMPLETED
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- Council leadership team to send “thank you” note to Becky Burr for her presentation and James Bladel for his facilitation assistance.
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- Council to seek to map out timing elements for utilizing the nine powers held by the EC. Consider if and how an emergency community consultation mechanism can be integrated. (Note: the GNSO Bylaws Drafting Team is in the midst of addressing this item. Target for delivery date is post-ICANN65)
- Council to go through examples/scenarios to see how the EC powers can be utilized. This should include going down into the SG/C level of detail. (see DT Timeline and Background Documents)
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- For the section 3.6 Speaking at Meetings of the GNSO Operating Procedures, Council to consider revising this section since it is not strictly enforced.
- Council leadership and staff to consider documenting the internal operating procedures of the leadership team. Create a Chair/Vice-chair handbook, to help understand role and responsibilities.
- Council leadership to make the Council meeting planning document public, to both help Councilors stay informed about upcoming topics, but to seek their input for meeting preparation.
- Staff to investigate if the GNSO can serve as a Slack guinea pig in the already existing pilot effort within ICANN org. The use of Slack would be incumbent on a review of this platform first to understand how its threads would be archived and what level of access ICANN org would have to privileged or private communications between members. The GNSO Council will discuss whether document drafting can take place in Slack, but because the Council highly values transparency and accountability, the Council agreed that documents would need to be circulated on the archived email list to ensure that they are properly incorporated into the public record.
- Council leadership to liaise with the Nominating Committee to understand from Appointees and Panelists, what works, what does not within the process, and better understand how the selection process takes place. Councilors to investigate how NCAs can be better informed; identify what communications they might not be receiving.
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2019 Strategic Planning Session (SPS) Action Items
SPS Segment | Entry Date | Action Item | Responsible Party | Additional Notes |
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Role and responsibilities of GNSO more broadly |
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How to manage Council’s 2019 workload: strategies to increase effectiveness |
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Wrap up and close of session |
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2018 Strategic Planning Session (SPS) Action Items
SPS Segment | Entry Date | Action Item | Responsible Party | Additional Notes |
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Role and responsibilities of Council leadership |
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Other Council Related Action Items
Topic | Entry Date | Action Item | Responsible Party | Additional Notes | |||||
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Nominating Committee (NomCom) Review Implementation Planning Team (IPT).
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| Steve Chan |
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PDP 3.0 - General Discussion on three Improvements (#2, #5, & #13)
Status colour Green title COMPLETED
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- Staff to prepare a comparison table for the proposed Working Group models, which could include several factors: membership eligibility, operating procedures, decision-making, communicating decision-making, urgency/timing (e.g., prioritization). Consider creating pros/cons as well.
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PDP 3.0 - Sub-group presentation and wrap-up
Status colour Green title COMPLETED
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- Small group of Councilors to continue work of the sub-groups to make specific PDP 3.0 implementation recommendations. Council to agree to working methods. (Action Item taken on board by the PDP 3.0 small team)
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Role and responsibilities of Council Liaisons
Status colour Green title COMPLETED
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- Council to consider whether Consensus Policy Implementation Framework (CPIF) needs to be reevaluated as it relates to guidance for Council liaisons to IRTs, avoiding relitigation of policy issues, and escalation of issues (noting that the Policy & Implementation recommendations adopted in 2015 state that the recommendations, including the CPIF, should be evaluated after at most 5 years). (Action Item taken on board by the PDP 3.0 small team)
- Council to consider options for enhancing the WG participation model, including terms for participation that members must agree to. (Action Item taken on board by the PDP 3.0 small team)
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- Erika Mann to send note to Council upon the adoption of the new copyright law and the potential impact on GNSO policy work / DNS.
- Council to form a small team to work on the definitions in the Project Timing Document in relation to definitions of priority and level of effort.
- Staff to update Project Timing Document to try and incorporate suggestions from Councilors.
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- As part of PDP 3.0, Council to establish PDPs Chair(s)/ liaisons communication / reporting timelines and requirements to Council.
- Council to consider adding request for website upgrade to the Council comment to the FY20 budget.
- Council to consider how to better understand the specific resourcing needs of PDP WGs (e.g., SCBO to meet with PDP leadership in August of every year).
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Lunch with the Board
Status colour Green title COMPLETED
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- Council leadership to follow up on status of RPMs litigation threats.
- Council leadership to get Council input on the Board initiatives for discussion in Kobe.
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- Staff to identify what are low-hanging fruit in the PDP 3.0 implementation plan. Prioritize/color-code. Identify dependencies (e.g., reporting is needed prior to evaluation).
- Recurring: Small team of Councilors / Council leadership to report progress of PDP 3.0 at each Council meeting. Establish project plan for implementation for PDP 3.0. (Action Item taken on board by the PDP 3.0 small team)
- In order to better prioritize work, need to know capacity of Council, community, staff, Staff to get existing information from Berry Cobb about average commitment and Council to see if that can be utilized, leveraged, and/or updated.
- Reviewed prior version from 2017 and must be refreshed to be useful
- Staff to check if ICANN legal has looked into the insurance for WG members question.
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Other Council Related Action Items
Topic | Entry Date | Action Item | Responsible Party | Additional Notes
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