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ICANN56 Policy Forum, June 2016 | SCHEDULE PLANNING WORKSPACE

Please use the comments section below to share feedback, identify conflicts, and/or propose solutions.

Questions? contact Tanzanica King via email to king@icann.org

 

 

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Meeting B (Policy Forum) | 4-Day Format

Second meeting in the three-meeting annual cycle (June Meetings)

Day MondayDay TuesdayDay WednesdayDay Thursday

DAY 1 |

MONDAY

DAY 2 |

TUESDAY

DAY 3 |

WEDNESDAY

DAY 4 |

THURSDAY

Outreach

Intra/Inter-Community Work

Intra/Inter-Community Work

Inter-Community Work

 

ICANN56 - DRAFT v3.3  

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DRAFT SESSIONS/ACTIVITIES PROPOSED
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DRAFT v3.3 SESSIONS/ACTIVITIES BY GROUP:

-   OUTREACH      CCNSOB3

DAY 1 | MONDAY

Breakout Rooms 

, 27 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSO

MON, 27 JUN 16

CROSS COMMUNITY MEETING ROOM

ALAC

BOARD

GACGNSO

B1

B2

RSSACSSAC
08:30-09:0030 minCoffee & Welcome - David Olive         
0800-090060 minWELCOME COFFEE & REGISTRATION (DAVID OLIVE)
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard 09:15-10:3075 minOutreach  Activities (Fellows/NextGen)Outreach & Engagement Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Work SessionccNSO Strategic and Operational Planning Working GroupTech DayGAC Working Groups F2FGNSO Intro Session (Overview of GNSO, GNSO Council, GNSO  Policy Development, policy topics under consideration Q & A)DNSSEC for Everybody DNSSEC Workshop
10:45-12:0075 minOutreach  Activities (Fellows/NextGen)Outreach & EngagementParticipation in SO/AC/SG/C Policy Dvpmt WorkTech DayProposal for 3-Character CodesDNSSEC Workshop
12:00-13:3090 minLunch Break
Protection of GeoNames Working Group Meeting (time tbd)

(0915-0930) GAC PSWG WG Presentation to Plenary

(0930-1000) Opening Plenary

(1000-1030) Meeting with CCT RT		GNSO [Council] Session-Possible topics:
GNSO Review
GNSO IANA Transition Implementation Issues
Thick WHOIS Implementation RT
CCWG Principles
CCWG Use of Country & Territory Names as TLDs		Root Server Operations OverviewDNSSEC Workshop
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard 13:30-14:4575 minOutreach  Activities (Fellows/NextGen)Outreach & Engagement Participation in SO/AC/SG/C Policy Dvpmt WorkTech DayMitigation Plans for 2 Character CodesSG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?]DNSSEC Workshop
14:45-15:1530 minCoffee Break
15:15-16:3075 minOutreach  Activities (Fellows/NextGen)Outreach & EngagementParticipation in SO/AC/SG/C Policy Dvpmt WorkTech DayNew gTLD Future RoundsSG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers)Other Requests Date/Time TBD: Joint Session: SSAC & ICANN Board
ALAC Work Session (in parallel with outreach/engagement session)Guidelines Review Committee

(1045-1100) Check for Communique Input


(11:00-12:00) GAC Capacity Building Session 

GNSO [Council] Session Cont.RSSAC/Caucus Overview & Work UpdateDNSSEC Workshop
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKDNSSEC Sponsored LUNCH
1330-150090 minBoard 16:45-18:0075 minOutreach  Activities (Fellows/NextGen)Outreach & Engagement Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Outreach/Engagement SessionTech Day(1330-1400) Country and Territory Names as 2nd Level Domains

(1400-1500) BGRI:GAC Advice Effectiveness Review Discussion		PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers)Other Requests Date/Time TBD:
Joint Session: SSAC/GAC  (see Wednesday)

Notes:

  • Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
  • *ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.
IGO Curative Rights PDP WGRSSAC Caucus Work Party Meeting 
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2

SESSION LEADER: ASO		 Tech Day    
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP on Next-Generation gTLD Registration Directory Service (WHOIS)

SESSION LEADER: GNSO		 Tech Day    
1830-200090 minLOCAL HOST RECEPTION (LOCATION: CITY HALL)



DAY 2 | TUESDAY, 28 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOGACGNSORSSACSSAC
0800-090060 min
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DAY 2 | TUESDAY      

Breakout Rooms 

TUE, 28 JUN 16

CROSS COMMUNITY MEETING ROOM

ALAC

BOARD

CCNSO

GAC

GNSO

B1

B2

B3

SSAC

08:30-09:0030 min  
Daily Board Briefing [C]
 GAC Working Groups F2F     09:15-10:3075 minCross Community Collaboration & Networking AreaAt-Large Cross Regional Strategy Exchange
EURALO General AssemblyccNSO Meeting Introduction
Working Group Updates:
- SOP update on ICANN ops Plan & Budget		GAC Public Safety Working Group MeetingNext Generation gTLD Registration Data Service PDP WG   SSAC Private/Admin Cttee Mtgs
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation in SO/AC/SG/C Policy Dvpmt Work
TBD
EURALO GA ContinuedPDP Retirement of ccTLD & Review Mechanism for decisions on delegation, revocation & retirement of ccTLDs(0915-0930) GAC GeoNames WG Presentation to Plenary

(0930-1030) CWG Stewardship, CCWG Accountability and
CCWG Accountability &
GAC Next Steps
 GNSO (PDP) WGs Follow Up
Next Generation gTLD Registration Data Service PDP WG  Work Session 1, Part 1SSAC Private/Admin Cttee Mtgs
10:30-10:45
1030-104515 min
Coffee Break
COFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-1200
10:45-12:00
75 min
Cross Community Collaboration & Networking AreaALAC Policy Work 1
Board Participation in SO/AC/SG/C Policy Dvpmt Work
TBDGAC Capacity Building
ALAC Work SessionccTLD News Session
IANA Update		(1045-1100) Check for Communique Input

(11:00-12:00) Privacy and Proxy Services Accreditation (Leader, GAC PSWG Co-Chairs)		Next Generation gTLD Registration Data Service PDP WGWork Session 1, Part 2
 Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)
SSAC Private/Admin Cttee Mtgs
12:00-13:3090 minLunch Break13:30-14:4575 minCross Community Collaboration & Networking AreaALAC Policy Work 2
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minBoard Participation in SO/AC/SG/C Policy Dvpmt Work
TBDPrivacy and Proxy Services Accreditation
ALAC Working Group 1
ALAC Working Group 2
(IN PARALLEL)		Implementation CWG-Stewardship proposals
Including ccNSO specific items		(1330-1400) 3 Character codes as Top Level Domains

(1400-1500) New gTLD's - Future Rounds 		GNSO MeetingsWork Session 1, Part 3
Prep Session Cont. 
SSAC Private/Admin Cttee Mtgs
14:45
1500-151515
:1530 minCoffee Break15:15-16:3075 minCROSS COMMUNITY TOPIC SESSION 1ALAC WG MeetingsParticipation in Cross-Community DiscussionsTBDParticipation in Cross-Community DiscussionsJoint Session with other SO/ACs/Board SSAC Private/Admin Cttee Mtgs16:45-18:0075 minCROSS COMMUNITY TOPIC SESSION 2ALAC Policy Work 2Participation in Cross-Community DiscussionsTBDParticipation in Cross-Community DiscussionsJoint Session with other SO/ACs/Board 
minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCharter for the CCWG on the use of gTLD Auction Proceeds

SESSION LEADER: DRAFTING TEAM (ALAN GREENBERG / JONATHAN ROBINSON)		  Joint Meeting: GAC/ccNSO   
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP New gTLD Subsequent Procedures

SESSION LEADER: GNSO		      
1830-193060 minPRESIDENT'S RECEPTION
SSAC Private/Admin Cttee Mtgs

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3 | WEDNESDAY      CCNSOB2 SG/C MeetingsPDP WG Meetings 

DAY

Breakout Rooms 

3  |  WEDNESDAY,  29 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOWED, 29 JUN 16CROSS COMMUNITY MEETING ROOMALACBOARDGACGNSOB1RSSACB3SSAC
0800-090060 min08:30-09:0030 min  Daily Board Briefing [C]ALAC Work SessionccNSO Legal Session GAC Working Groups F2F     Human Rights and International Law Working Group MeetingGNSO Council  Bilateral Meeting Requests  SSAC Private Meetings
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard 09:15-10:3075 minCross Community Collaboration & Networking Area  Participation in SO/AC/SG/C Policy Dvpmt WorkTBDOperating Principles ReviewALAC Work Session Cont. Regional Organizations Update(0915-0930) GAC HRIL WG Presentation to Plenary

(0930-1030) Joint Meeting: GAC/GNSO		GNSO Council Bilateral Meeting Requests

(0930-1030 - SEE GAC ROOM)		Work Session 2, Part 1SSAC Private Meetings
10:30-10:451030-104515 minCoffee BreakCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120010:45-12:0075 minCross Community Collaboration & Networking Area2 WG MeetingsBoard Participation in SO/AC/SG/C Policy Dvpmt WorkTBDImplementation CCWG WS 1 & progress to date WS 2
- IGO Protections
- Bilateral Meeting w/ GNSO		 Including ccNSO accountability(1045-1100) Check for Communique Input

(11:00-12:00) CWG Stewardship, CCWG Accountability and GAC Next Steps		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 2SSAC Private Meetings
12:00-13:3090 minLunch Break
13:30-14:4575 minCross Community Collaboration & Networking Area2 WG MeetingsParticipation in SO/AC/SG/C Policy Dvpmt WorkTBD- Meeting with CCT Review Team
- Bilateral Meeting with SSAC		PDP WG MeetingsSSAC Private Meetings
14:45-15:1530 minCoffee Break
15:15-16:3075 minCROSS COMMUNITY TOPIC SESSION 3ALAC Policy Discussion Wrap UpParticipation in Cross-Community DiscussionsTBDParticipation in Cross-Community DiscussionsPDP WG MeetingsSSAC Private Meetings
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / SSACAFRALO-AfrICANN Meeting
NARALO Monthly Meeting (IN PARALLEL)		ccNSO Marketing Session(1330-1400) Funding for the Independent GAC Secretariat

(1400-1500) GAC Operating Principles Review WG Session		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 3Joint Meeting: ICANN Board / SSAC
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minPDP Review of All Rights Protection Mechanisms in all gTLDs

SESSION LEADER: GNSO		      
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minDraft Framework of Principles for Future CCWG's

SESSION LEADER: GNSO		   GNSO Council Prep Session 18:00 to 20:00   (time?)  
1830-193060 minCHAIRMAN'S RECEPTION      16:45-18:0075 min Regional Showcase

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      B1 10:30-10:4510:45-12:00TBDTBD

DAY 4 | THURSDAY

Breakout Rooms 

, 30 JUNE

TIMEDURICANN BOARD
 (+ CROSS COMMUNITY SESSIONS)		ALACccNSOTHU, 30 JUN 16CROSS COMMUNITY
MEETING ROOM		ALACBOARDCCNSOGACGNSORSSACB2B3SSAC
0800-090060 min08:30-09:0030 min Daily Board Briefing [C](0830-0900) ALAC Working Group TLD OPS Standing CommitteeGAC NomCom WG MeetingReview of all Rights Protection Mechanisms in all gTLDs PDP WG   GAC Working Groups F2F     SSAC Meetings with Community Groups
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard 09:15-10:3075 minCross Community Collaboration & Networking Area  Participation in SO/AC/SG/C Policy Dvpmt Work(0900-0930) ALAC Working Group Cont. 

(0930-1030) ALAC Working Group 		 (0915-0930) GAC NomCom Presentation to Plenary

(0930-1000) GAC Website Demonstration
- CCWG Accountability & GAC Next Steps		    
(1000-1030) Joint Meeting: GAC/SSAC		Review of all Rights Protection Mechanisms in all gTLDs PDP WG  RSSAC & OCTOSSAC Meetings with Community Groups
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-1200Coffee Break75 minCross Community Collaboration & Networking AreaCross Community WG MeetingsBoard Participation in SO/AC/SG/C Policy Dvpmt WorkTBDTMCH Review Briefing(PDP) WG / CWG MeetingsALAC Wrap UpCCNSO Council Meeting(1045-1100) Check for Communique Input

(11:00-1130) IGO Names/Acronyms Protections

(1130-12:00) Communique Drafting		GNSO Council MeetingRSSAC & SSACSSAC Meetings with Community Groups
12:00-13:3090 minLunch Break
13:30-14:4575 minCross Community Collaboration & Networking AreaCross Community WG MeetingsParticipation in SO/AC/SG/C Policy Dvpmt WorkTBD

- Planning for ICANN57

- Statement of Outcomes

GNSO Council MeetingTBDSSAC Meetings with Community Groups
14:45-15:1530 minCoffee Break
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / RSSACALAC Wrap Up (1330-1400) Review of Meeting B, Plan Meeting C

(1400-1500) GAC Communique Finalisation		15:15-16:3075 minCROSS COMMUNITY TOPIC SESSION 4ALT Wrap-upParticipation in Cross-Community DiscussionsTBDParticipation in Cross-Community DiscussionsGNSO Council Wrap UpRSSAC & BOARDSSAC Meetings with Community Groups16:45-18:0075 minCROSS COMMUNITY TOPIC SESSION 5ALT Wrap-upParticipation in Cross-Community DiscussionsTBDParticipation in Cross-Community DiscussionsGNSO Council Wrap UpTBD
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minWorkload Scheduling & Management: Improving efficiency of silo & cross-community work, prioritization, year-long planning, etc
.
SESSION LEADER: GAC?		 SSAC Meetings with Community Groups  

Notes:

 

GNSO Assumptions

  • The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
  • Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
  • GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
  • Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
  • There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.

 

  
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minMeeting B Wrap Up & Planning Ahead for ICANN57 (Meeting C)

SESSION LEADER:  ICANN STAFF (TANZANICA/ROB)		      
1830-193060 minICANN56 WRAP-UP RECEPTION

#PROPOSED TOPICS (5 AVAILABLE SLOTS)1CCWG and ICANN Accountability2ICANN Accountability:  Exchange on implementation of WS1 and on completion of WS2

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 *Items in yellow have been tentatively slotted on the current block schedule 

#

CROSS COMMUNITY DISCUSSION TOPICS

INTERESTED

 GROUPS

1CCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2		ALAC, ASO, ccNSO, GAC
2Charter for the CCWG on the use of gTLD Auction ProceedsALAC, ASO

3Draft Framework of Principles for Future Cross Community Working GroupsASO, GNSO
4GNSO Implementation Thick WHOIS Review TeamALAC, GNSO
5IANA TransitionASO
6ICANN Strategy Assessment (FY17 Ops Plan & Budget & operational aspects of ICANN)ccNSO
7IGO-INGO names

and

& acronyms (status of unresolved issues)

6

GNSO
8PDP New gTLD Subsequent Procedures


Issues related to the assessment of the first new gTLD round and the preparation of subsequent rounds

(Lessons Learnt & Proposals for Next Rounds):
a.

  

    Metrics

:

(

what

What empirical data is available for evidence-based policy-making on new gTLDs)
b.

  

    Promoting applications from underserved regions/developing countries

: (lessons learnt and proposals for next rounds)


c.

  

    Community applications

: (lessons learnt and proposals for next rounds)


d.

  

    Geographic Names and other Names of public interest

: (lessons learnt and proposals for next rounds)


e.

  

    CCWG Country and Territory Names
f.

   

     Safeguards / PICs

: (experiences made during first round and lessons learnt for next rounds)


g.    CCT Review

: (lessons learnt so far and proposals for next rounds)

ALAC, GAC, GNSO
9PDP on Next-Generation gTLD Registration Directory Service (WHOIS)ALAC, GNSO
10

7

PDP Review of All Rights Protection Mechanisms in all gTLDs

Rights Protection Mechanisms: lessons learnt and

- Lessons learnt & proposals for next rounds

8PDP on Next-Generation gTLD Registration Directory Service9Privacy and Proxy Services

ALAC, GAC, GNSO
11Privacy & Proxy ServicesALAC, GAC, GNSO
12SO/AC AccountabilityccNSO
13

10

The Public Interest within ICANN’s Remit

11

ALAC, ccNSO, GAC
14WHOIS Accuracy & PrivacyccNSO
15Workload Scheduling

and

& Management: Improving efficiency of silo

and

& cross-community work, prioritization, year-long planning, etc.

12Wrap Up meeting to discuss first “B-Meeting” experience and Organisation of the upcoming ICANN “C-Meeting”at ICANN57

 

ccNSO, GAC, GNSO
16Policy Forum (Meeting B) Wrap Up & Planning Ahead for ICANN57 (Meeting C)ASO, GAC
 

 

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