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For other places see: https://tinyurl.com/2wu55m8k
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PROPOSED AGENDA Proposed Agenda – CCOICI Meeting on Wednesday 29 June at 12.00 UTC
a. Work plan status:https://docs.google.com/spreadsheets/d/1h38SgFeOdwumE7fUjLu4mB0CcXnwoncUpICqp_qINnk/edit#gid=0 [docs.google.com] b. Reminder – status designations: 0. "Complete": Recommended action/decision is completed by the GNSO Council 1. "Partially Complete": Recommended action/decision is partially completed by the GNSO Council, further implementation may or may not be within scope to be addressed by the GNSO Council 2. "Action/Decision Required": GNSO Council needs to make a decision on whether the recommended action/decision is applicable for action by the GNSO Council and assign an appropriate implementation status in this list 3. "Not applicable for action": Recommended action/decision and its respective implementation is not within scope to be addressed by the GNSO Council 4. "Implementation Planned": GNSO Council is planning to implement the recommended action/decision 5. "Implementation Ongoing": GNSO Council’s implementation on the recommended action/decision is ongoing 6. "Won't be Implemented": Recommended action/decision is within scope to be addressed by the GNSO Council, but GNSO Council chooses not to implement (this may apply to the non-mandatory recommendations) 2. Continue review of Recommendation #6 – SO/AC Accountability(see https://docs.google.com/document/d/1zuQVN4zbz4zBYlZM4Mtfac7lj2j2dlna/edit# [docs.google.com]) a. Consider recommendations 6.2 – 6.5 b. Confirm status designation 3. Confirm next steps & next meeting (Wednesday 13 July at 12.00 UTC) BACKGROUND DOCUMENTS |
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Apologies: Flip Petillion, Thomas Rickert |
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GNSO transcripts are located on the GNSO Calendar |
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Notes/ Action Items Action items: Recommendation 6.2.1: The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. Notes: 1. Welcome a. Work plan status: https://docs.google.com/spreadsheets/d/1h38SgFeOdwumE7fUjLu4mB0CcXnwoncUpICqp_qINnk/edit#gid=0 [docs.google.com] b. Reminder – status designations: - "Complete": Recommended action/decision is completed by the GNSO Council 2. Continue review of Recommendation #6 (see https://docs.google.com/document/d/1zuQVN4zbz4zBYlZM4Mtfac7lj2j2dlna/edit# [docs.google.com]) Re: WS2 Recommendation 6: Each SO/AC/Group should implement these Good Practices, to the extent these practices are applicable and an improvement over present practices. It is not recommended that implementation of these practices be required. Nor is it recommended that any changes be made to the ICANN Bylaws. It should be noted that the Operational Standards for periodic Organizational Reviews conducted by ICANN could include an assessment of Good Practices implementation in the AC/SO subject to the review. a. Consider recommendations 6.2—6.5 6.2 Transparency: WS2 Recommendation 6.2.1: Charter and operating guidelines should be published on a public webpage and updated whenever changes are made. Discussion: ACTION ITEM: Recommendation 6.2.1 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.2.2: Discussion: ACTION ITEM: Recommendation 6.2.2 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.2.3: Discussion: ACTION ITEM: Recommendation 6.2.3 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.2.4: Meetings and calls of SO/AC/Groups should normally be open to public observation. When a meeting is determined to be members-only, that should be explained publicly, giving specific reasons for holding a closed meeting. Examples of appropriate reasons include discussion of confidential topics such as: Discussion: ACTION ITEM: Recommendation 6.2.4 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.2.5: Records of open meetings should be made publicly available. Records include notes, minutes, recordings, transcripts, and chat, as applicable. Discussion: ACTION ITEMS: WS2 Recommendation 6.2.6: Records of closed meetings should be made available to members, and may be made publicly available at the discretion of the AC/SO/Group. Records include notes, minutes, recordings, transcripts, and chat, as applicable. Discussion: ACTION ITEMS: WS2 Recommendation 6.2.7: Filed comments and correspondence with ICANN should be published and publicly available. Discussion: ACTION ITEM: Recommendation 6.2.7 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. 6.3 Participation WS2 Recommendation 6.3.1: Rules of eligibility and criteria for membership should be clearly outlined in the bylaws or in operational procedures. Discussion: ACTION ITEM: Recommendation 6.3.1 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.3.2: Where membership must be applied for, the process of application and eligibility criteria should be publicly available. Discussion: ACTION ITEM: Recommendation 6.3.2 -- The Committee confirms the staff assessment of “Not Applicable for Action” and notifies the GNSO Council accordingly. WS2 Recommendation 6.3.3: Where membership must be applied for, there should be a process of appeal when application for membership is rejected. Discussion: ACTION ITEM: Recommendation 6.3.3 -- The Committee confirms the staff assessment of “Not Applicable for Action” and notifies the GNSO Council accordingly. WS2 Recommendation 6.3.4: An SO/AC/Group that elects its officers should consider term limits. Discussion: ACTION ITEM: Recommendation 6.3.4 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.3.5: A publicly visible mailing list should be in place. Discussion: ACTION ITEM: Recommendation 6.3.5 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. 6.4 Outreach WS2 Recommendation 6.4.1: 6.4.1 Each SO/AC/Group should publish newsletters or other communications that can help eligible non-members to understand the benefits and process of becoming a member. Discussion: ACTION ITEM: Recommendation 6.4.1 -- The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. WS2 Recommendation 6.4.2: Each SO/AC/Group should maintain a publicly accessible website/wiki page to advertise their outreach events and opportunities. Discussion: ACTION ITEM: Recommendation 6.4.2 -- The Committee confirms the staff assessment of “Not Applicable for Action” and notifies the GNSO Council accordingly. WS2 Recommendation 6.4.3: Each SO/AC/Group should create a committee (of appropriate size) to manage outreach programs to attract additional eligible members, particularly from parts of their targeted community that may not be adequately participating. Discussion: ACTION ITEM: Recommendation 6.4.3 -- The Committee confirms the staff assessment of “Not Applicable for Action” and notifies the GNSO Council accordingly. b. Confirm status designation ACTION ITEMS: Recommendation 6.2.1: The Committee confirms the staff assessment of “Complete” and notifies the GNSO Council accordingly. 3. Confirm next steps & next meeting (Wednesday 13 June at 12.00 UTC) |