AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
Date: Monday, 16 December 2019
Time: 17:00 - 18:30 UTC For the time in various time zones click here
Meeting Number: AL.EU/CC.1119/1
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English Conference ID = 1638
Zoom Room: https://icann.zoom.us/j/358515112
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Dial out Participants: Olivier Sebastien Bachollet, Olivier Crépin-Leblond, Natalia Filina, Steinar Grotterod, Desara Dushi, Yrjo Lansipuro, Oksana Pryhodko, Anne-Marie Joly, Roberto Gaetano, Olivier Bachollet, Chokri Ben Romdhane, Erich Schweighofer, Matthias Hubodnik, Leon Sanchez, Ephraim Percy Kenyanito, Bastiaan Goslings,
Apologies: Annette Mühlberg, Jean-Jacques Subrenat, Clément Genty, Lutz Donnerhacke
Staff: Heidi Ullrich, Silvia Vivanco, Gisella Gruber, Claudia Ruiz,
Call Management: Claudia Ruiz
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Action Items: EN
Recording: EN EN
Transcript: EN
Zoom Chat: EN EN
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AGENDA
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1. Roll call - staff
2. Review of October November Action Items - Sébastien (1 minute)
3. EURALO General Assembly 2019 - FeedBack - Sébastien and All (10 mins)
4. Update Public Consultations - Olivier - Co-Chair CPWG and Sébastien (15 minutes)
- Futur consultations: https://www.icann.org/resources/pages/upcoming-2012-02-25-en)
Recently Ratified by the ALAC (since last EURALO Monthly Meeting)
Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:
I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.
Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.
Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.
Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.
Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process.
II. Support and grow active, informed and effective stakeholder participation.
Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.
Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.
III. Sustain and improve openness, inclusivity, accountability and transparency.
Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment.
Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.
Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important.
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DRAFT PTI and IANA FY21 Operating Plan and Budgets
The ALAC noted that the proposed PTI and IANA FY21 Operating Plan and Budgets are aligned with the ICANN Strategic Plan, and are also very similar to previous years' budgets. An adjustment in the PTI budget is noticeable, including adjustments in salaries, services and other administrative cross-charges from ICANN to PTI or IANA.
However, the ALAC pointed out that a change is in process in the Governance of the Root Server System, these changes are not reflected in the proposed PTI and IANA FY21 Operating Plan and Budgets. The ALAC asked several exploratory questions in their response.
Registration Directory Service (RDS-WHOIS2) Review Team Final Report
Executive Summary TBD
- Submitted (informal feedback to the SubPro WG Chairs): See ALAC Input on Scope of Upcoming New gTLDs Subsequent Procedures PDP WG Public Comment (16 December 2019)
- Submitted (informal feedback to the GNSO): Invitation to Provide Input for PDP 3.0 Implementation: GNSO 9 Dec 2019 Webinar slide deck and Zoom recordings are available at 2019-12-09 PDP3.0 Webinar
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Current Statements (ALAC Advice, Comment or Correspondence)
Public Comment Name | Public Comment Close | Status | Penholder(s) |
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| Implementation Plan for the GNSO Consensus Policy Relating to the Protection of Certain Red Cross Names |
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Current Statements (ALAC Advice, Comment or Correspondence)
Public Comment Name | Public Comment Close | Status | Penholder(s)|||||||
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TBC |
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Potential ALAC Advice to the ICANN Board |
TBC |
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| At-Large Policy Platform | Post-ICANN66 |
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| Invitation to Provide Input for PDP 3.0 Implementation |
Due this Friday |
| TBC | ||||||
| Registration Directory Service (RDS-WHOIS2) Review Team Final Report |
Due next Monday |
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| DRAFT PTI and IANA FY21 Operating Plan and Budgets |
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Additional
- Please see an ongoing workspace regarding CPWG SubPro Updates.
- Post-ICANN66 Policy Report soon to be published.
5. IGF Berlin 2019 Debrief - Olivier, Matthias and Natalia (5 minutes)
6. EURALO Board Election and other selection, EURALO Co-Chair of ALAC Subcommittee on Outreach and Engagement - Sébastien (10 mins)
7. Finance matters (10 minutes)
- FY20 EURALO Discretionary Funds and CROP - Sébastien/Olivier
- FY21 Additional Budget Requests (ABR) and FY20 Flexible Funds - Sébastien / Heidi
8. Post EURALO Bylaws - Creation of EuRalo Operation Rules Working Group (EROR WG) - 4. EURALO Bylaws - Next phase to be discuss at the EURALO GA - Sébastien (5 minutes)
59. After ICANN 66 Post ATLAS III meeting - What next? - Activities - Olivier (10 minutes)6. IGF Berlin 2019 Update - Olivier - Matthias and Natalia (15 minutes)
7. EURALO General Assembly 2019 - Sébastien (10 mins)
Agenda
8. AOB
10. ATLAS III: Participants feedback and how they wish to engage in the future - Anne-Marie Joly, Clément Genty, Lutz Donnerhacke, Oksana Prykhodko, Roberto Gaetano, Máté Mester and Olivier Bachollet (20 minutes)
11. AOB - All (4min)
