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ICANN56 Policy Forum, June 2016 | SCHEDULE PLANNING WORKSPACE

Please use the comments section below to share feedback, identify conflicts, and/or propose solutions.

Questions? contact Tanzanica King via email to king@icann.org

 

2016 Meeting Schedule Planning

 

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Meeting

A | 6

B (Policy Forum) | 4-Day Format

 Proposed sessions/activities by group for the first Second meeting in the three-meeting annual cycle (Feb/March June Meetings)

Day

DAY 1 |

Saturday

MONDAY

Day

DAY 2 |

Sunday

TUESDAY

Day

DAY 3 |

Monday

WEDNESDAY

Day

DAY 4 |

Tuesday

THURSDAY

Outreach

Intra/Inter-Community Work

Intra/Inter

Day 5 | WednesdayDay 6 | ThursdayBoard CommitteesBoard CommitteesWelcome CeremonyHigh Interest Topics / GDD TrackHigh Interest Topics / GDD TrackIntra-Community Work & Wrap-UpsIntra

-Community Work

Intra

Inter-Community Work

High Interest Topics / GDD TrackSO/AC Reports to the CommunitySO/AC Reports to the CommunityPublic Forum 2OutreachNewcomersPublic Forum 1Intra + Inter - Community WorkIntra + Inter - Community WorkPublic Board Meeting
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ICANN56 - DRAFT v3.3  

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DRAFT v3.3 SESSIONS/ACTIVITIES BY GROUP:

DAY 1 | MONDAY, 27 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOGACGNSORSSACSSAC
0800-090060 minWELCOME COFFEE & REGISTRATION (DAVID OLIVE)
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation in

Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach 

SO/AC/SG/C

Proposed Activities

ALAC

ALAC Strategy Session (all-day)

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   PDP WG Updates

11.00 – 12.30   PDP WG Updates

14.00 – 15.30   PDP WG Updates

16.00 – 17.30   Prep Sessions / Strategic Planning

IPC

TBD

SSAC

SSAC Admin Committee

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Day 2 | Sunday

Board Committees

Intra-Community Work

Newcomers 

Policy Dvpmt WorkALAC Work SessionccNSO Strategic and Operational Planning Working GroupGAC Protection of GeoNames Working Group Meeting (time tbd)

(0915-0930) GAC PSWG WG Presentation to Plenary

(0930-1000) Opening Plenary

(1000-1030) Meeting with CCT RT		GNSO [Council] Session-Possible topics:
GNSO Review
GNSO IANA Transition Implementation Issues
Thick WHOIS Implementation RT
CCWG Principles
CCWG Use of Country & Territory Names as TLDs		Root Server Operations OverviewDNSSEC Workshop
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Work Session (in parallel with outreach/engagement session)Guidelines Review Committee

(1045-1100) Check for Communique Input


(11:00-12:00) GAC Capacity Building Session 

GNSO [Council] Session Cont.RSSAC/Caucus Overview & Work UpdateDNSSEC Workshop
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKDNSSEC Sponsored LUNCH
1330-150090 minBoard Participation in SO/AC/SG/C

Proposed Activities

ALAC

ALAC Strategy Session (all-day)

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   Updates from ICANN Staff

11.00 – 12.30   Meeting with ICANN CEO, Executive Staff

13.00 – 14.00   Meeting with ICANN Board

14.30 – 16.00   Meeting with GAC

16.00 – 18.00   SG/C Meetings

IPC

TBD

SSAC

SSAC Admin Committee

 DNSSEC for Everybody

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Day 3 | Monday

Welcome Ceremony

High Interest Topics / GDD

Public Forum 1 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

17.00 – 18.30 Joint meeting with ccNSO

IPC

TBD

SSAC

SSAC Chair Participation in topic sessions

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Day 4 | Tuesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 18.00 SG/C Meetings

IPC

TBD

SSAC

SSAC Private Meetings

SSAC Chair Participation in topic sessions

Policy Dvpmt WorkALAC Outreach/Engagement SessionTech Day(1330-1400) Country and Territory Names as 2nd Level Domains

(1400-1500) BGRI:GAC Advice Effectiveness Review Discussion		IGO Curative Rights PDP WGRSSAC Caucus Work Party Meeting 
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2

SESSION LEADER: ASO		 Tech Day    
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP on Next-Generation gTLD Registration Directory Service (WHOIS)

SESSION LEADER: GNSO		 Tech Day    
1830-200090 minLOCAL HOST RECEPTION (LOCATION: CITY HALL)



DAY 2 | TUESDAY, 28 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOGACGNSORSSACSSAC
0800-090060 minDaily Board Briefing [C]EURALO General AssemblyccNSO Meeting Introduction
Working Group Updates:
- SOP update on ICANN ops Plan & Budget		GAC Public Safety Working Group MeetingNext Generation gTLD Registration Data Service PDP WG   SSAC Private/Admin Cttee Mtgs
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkEURALO GA ContinuedPDP Retirement of ccTLD & Review Mechanism for decisions on delegation, revocation & retirement of ccTLDs(0915-0930) GAC GeoNames WG Presentation to Plenary

(0930-1030) CWG Stewardship, CCWG Accountability and GAC Next Steps		Next Generation gTLD Registration Data Service PDP WG  Work Session 1, Part 1SSAC Private/Admin Cttee Mtgs
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Work SessionccTLD News Session
IANA Update		(1045-1100) Check for Communique Input

(11:00-12:00) Privacy and Proxy Services Accreditation (Leader, GAC PSWG Co-Chairs)		Next Generation gTLD Registration Data Service PDP WGWork Session 1, Part 2SSAC Private/Admin Cttee Mtgs
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Working Group 1
ALAC Working Group 2
(IN PARALLEL)		Implementation CWG-Stewardship proposals
Including ccNSO specific items		(1330-1400) 3 Character codes as Top Level Domains

(1400-1500) New gTLD's - Future Rounds 		GNSO MeetingsWork Session 1, Part 3SSAC Private/Admin Cttee Mtgs
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCharter for the CCWG on the use of gTLD Auction Proceeds

SESSION LEADER: DRAFTING TEAM (ALAN GREENBERG / JONATHAN ROBINSON)		  Joint Meeting: GAC/ccNSO   
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP New gTLD Subsequent Procedures

SESSION LEADER: GNSO		      
1830-193060 minPRESIDENT'S RECEPTION
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Day 5 | Wednesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30 GNSO WG F2F meetings

11.00 – 12.30 GNSO WG F2F meetings

13.00 – 15.00 GNSO Council meeting

15.30 – 17.00 GNSO WG F2F meetings

IPC

TBD

SSAC

DNSSEC Workshop

 SSAC Public Meeting

 SSAC Chair Participation in topic sessions

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DAY 3  |  WEDNESDAY,  29 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOGACGNSORSSACSSAC
0800-090060 minDaily Board Briefing [C]ALAC Work SessionccNSO Legal SessionGAC Human Rights and International Law Working Group MeetingGNSO Council  Bilateral Meeting Requests  SSAC Private Meetings
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation in

Day 6 | Thursday

Intra-Community Work (Wrap-Ups)

Public Forum 2

Public Board Meeting

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

Public Board Meeting

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   CWG/GNSO WG F2F meetings

11.00 – 12.30   GNSO Wrap Up Session

IPC

TBD

SSAC

SSAC Private Meeting

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Meeting B | 4-Day Format

Proposed sessions/activities by group for the second meeting in the three-meeting annual cycle (June Meetings)

Policy Dvpmt WorkALAC Work Session Cont. Regional Organizations Update(0915-0930) GAC HRIL WG Presentation to Plenary

(0930-1030) Joint Meeting: GAC/GNSO		GNSO Council Bilateral Meeting Requests

(0930-1030 - SEE GAC ROOM)		Work Session 2, Part 1SSAC Private Meetings
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkTBDImplementation CCWG WS 1 & progress to date WS 2
Including ccNSO accountability		(1045-1100) Check for Communique Input

(11:00-12:00) CWG Stewardship, CCWG Accountability and GAC Next Steps		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 2SSAC Private Meetings
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / SSACAFRALO-AfrICANN Meeting
NARALO Monthly Meeting (IN PARALLEL)		ccNSO Marketing Session(1330-1400) Funding for the Independent GAC Secretariat

(1400-1500) GAC Operating Principles Review WG Session		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 3Joint Meeting: ICANN Board / SSAC
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minPDP Review of All Rights Protection Mechanisms in all gTLDs

SESSION LEADER: GNSO		      
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minDraft Framework of Principles for Future CCWG's

SESSION LEADER: GNSO		   GNSO Council Prep Session 18:00 to 20:00   (time?)  
1830-193060 minCHAIRMAN'S RECEPTION      

Day 1 | MondayDay 2 | TuesdayDay 3 | WednesdayDay 4 | ThursdayOutreachIntra-Community WorkIntra-Community WorkInter-Community Work

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Day 1 | Saturday

OUTREACH*

Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.

*ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.00  Opening Session for all attendees (TBC)

10.00 – 11.30  GNSO Intro Session (Overview of GNSO, GNSO Council, GNSO  Policy Development, policy topics under Consideration Q & A)

11.30 – 13.00   SG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?]

14.00 – 15.30   SG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers)

16.00 – 17.30   PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers)

IPC

TBD

SSAC

DNSSEC Workshop

 DNSSEC for Everybody

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Day 2 | Tuesday

Intra-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   GNSO (PDP) WGs Follow Up (see assumptions below)

 11.00 – 12.30   Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)

 14.00 – 18.00   Joint Session with other SO/ACs/Board 

IPC

TBD

SSAC

SSAC Private Meeting

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DAY 4 | THURSDAY, 30 JUNE

TIMEDURICANN BOARD
 (+ CROSS COMMUNITY SESSIONS)		ALACccNSOGACGNSORSSACSSAC
0800-090060 minDaily Board Briefing [C](0830-0900) ALAC Working Group TLD OPS Standing CommitteeGAC NomCom WG MeetingReview of all Rights Protection Mechanisms in all gTLDs PDP WG   SSAC Meetings with Community Groups
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation in SO/AC/SG/C Policy Dvpmt Work(0900-0930) ALAC Working Group Cont. 

(0930-1030) ALAC Working Group 		 (0915-0930) GAC NomCom Presentation to Plenary

(0930-1000) GAC Website Demonstration

(1000-1030) Joint Meeting: GAC/SSAC		Review of all Rights Protection Mechanisms in all gTLDs PDP WG  RSSAC & OCTOSSAC Meetings with Community Groups
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation in SO/AC/SG/C Policy Dvpmt WorkALAC Wrap UpCCNSO Council Meeting(1045-1100) Check for Communique Input

(11:00-1130) IGO Names/Acronyms Protections

(1130-12:00) Communique Drafting		GNSO Council MeetingRSSAC & SSACSSAC Meetings with Community Groups
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / RSSACALAC Wrap Up (1330-1400) Review of Meeting B, Plan Meeting C

(1400-1500) GAC Communique Finalisation		GNSO Council Wrap UpRSSAC & BOARDSSAC Meetings with Community Groups
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minWorkload Scheduling & Management: Improving efficiency of silo & cross-community work, prioritization, year-long planning, etc
.
SESSION LEADER: GAC?		      
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minMeeting B Wrap Up & Planning Ahead for ICANN57 (Meeting C)

SESSION LEADER:  ICANN STAFF (TANZANICA/ROB)		      
1830-193060 minICANN56 WRAP-UP RECEPTION
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SSAC Private Meeting

Day 3 | Wednesday

Intra-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   SG/C Meetings

 11.00 – 12.30   SG/C Meetings

 14.00 – 15.30   PDP WG Meetings

 16.00 – 17.30   PDP WG Meetings 

IPC

TBD

SSAC

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Day 4 | Thursday

Inter-Community Work (Cross-Community)

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   (PDP) WG / CWG Meetings

 11.00 – 12.30   (PDP) WG / CWG Meetings

 14.00 – 15.30   GNSO Council Meeting

 16.00 – 17.30   GNSO Council wrap up session

IPC

TBD

SSAC

SSAC Meetings with Community Groups

Notes:

GNSO Assumptions

  • The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
  • Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
  • GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
  • Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
  • There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.

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CROSS COMMUNITY DISCUSSION TOPICS

INTERESTED

 GROUPS

1CCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2		ALAC, ASO, ccNSO, GAC
2Charter for the CCWG on the use of gTLD Auction ProceedsALAC, ASO
3Draft Framework of Principles for Future Cross Community Working GroupsASO, GNSO
4GNSO Implementation Thick WHOIS Review TeamALAC, GNSO
5IANA TransitionASO
6ICANN Strategy Assessment (FY17 Ops Plan & Budget & operational aspects of ICANN)ccNSO
7IGO-INGO names & acronyms (status of unresolved issues)GNSO
8PDP New gTLD Subsequent Procedures (Lessons Learnt & Proposals for Next Rounds):
a.    Metrics (What empirical data is available for evidence-based policy-making on new gTLDs)
b.    Promoting applications from underserved regions/developing countries
c.    Community applications
d.    Geographic Names and other Names of public interest
e.    CCWG Country and Territory Names
f.     Safeguards / PICs
g.    CCT Review		ALAC, GAC, GNSO
9PDP on Next-Generation gTLD Registration Directory Service (WHOIS)ALAC, GNSO
10PDP Review of All Rights Protection Mechanisms in all gTLDs
- Lessons learnt & proposals for next rounds		ALAC, GAC, GNSO
11Privacy & Proxy ServicesALAC, GAC, GNSO
12SO/AC AccountabilityccNSO
13The Public Interest within ICANN’s RemitALAC, ccNSO, GAC
14WHOIS Accuracy & PrivacyccNSO
15Workload Scheduling & Management: Improving efficiency of silo & cross-community work, prioritization, year-long planning, etc.ccNSO, GAC, GNSO
16Policy Forum (Meeting B) Wrap Up & Planning Ahead for ICANN57 (Meeting C)ASO, GAC

 

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Meeting C | 7-Day Format

Proposed sessions/activities by group for the third meeting in the three-meeting annual cycle (October / November Meetings)