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• There is an assumption that the Panel will operate transparently, with a publicly archived mailing list and recordings of all Panel calls.
• The GDD project manners managers will run all Panel calls and meetings.
• If there is a lack of participation by Advisory Panel members, resulting in meetings being canceled and/or decisions being postponed, the GDD project manager is expected to explore and respond to possible underlying reasons for lack of participation. However, should the lack of participation be reasonably deemed to be the result of volunteers seeing no specific need to attend the calls as they are content with the direction the project is going, ICANN staff can continue with the proposed plan as long as: (i) a notice to this effect is sent to the Panel; and (ii) regular meetings are held and regular updates are provided for the public record, including on decisions being taken, on the mailing list and deadlines for input are clearly communicated.
• In the event of disagreement between ICANN staff and the Panel on the approach proposed by ICANN staff, the GDD project manager shall exercise all reasonable efforts to resolve the disagreement. Should the disagreement prove irreconcilable despite such efforts, the GDD project managers are expected to make an assessment as to the level of consensus within the Panel on whether to raise the issue with the broader community for consideration.
• Any Panel member that believes that his/her contributions are being systematically ignored or discounted or wants to appeal a decision of the Panel or GDD staff should first discuss the circumstances with GDD staff. In addition, a Panel member always has the option to involve the ombudsman (seehttps://www.icann.org/resources/pages/accountability/ombudsmanen for further details).