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ICANN will provide approved travel dates for ICANN meetings. Funded travelers can extend their stay before or after their approved travel dates at their own expense. Once the funded traveler receives their hotel confirmation with hotel contact information, the funded traveler may request additional days by contacting the hotel directly. Please note that the additional days beyond the approved travel dates are subject to hotel availability and the additional costs will be the responsibility of the funded traveler. Additional hotel requests, such as double occupancy, amenities, etc. can be made directly with the hotel after receiving the hotel confirmation email from ICANN.
ICANN will request early check-in for travelers arriving between midnight and 7 am (local time) during the approved travel dates. Travelers arriving after 7 am (local time) may request an early check-in directly with the hotel. Late check-out also can be arranged directly with the hotel at the expense of the traveler. Kindly note that early/late check-in/out requests are subject to hotel availability and are not guaranteed.
Hotel contact information is made available in the travelers’ hotel confirmation email.
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DEADLINES |
Last day for funded traveler substitutions and cancellations: Wednesday,
18 September 2019January 22, 2020.
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VISA INFORMATION
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WHAT DO I NEED TO TRAVEL TO
CANADAMEXICO?
Below are requirements for entering CanadaMexico:
A valid passport is mandatory to enter CanadaMexico.
At least one blank page in your passport for endorsements
A valid visa (if required)
Sufficient funds to pay for your day-to-day expenses during your stay
A return or onward air ticket
HOW DO I GET A VISA?
READ our guide for a primer on how to get a visa here
READ Visa Application Guide below
CANADA MEXICO VISA APPLICATION GUIDE
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https://wwwembamex.sre.canadagob.camx/en/immigration-refugees-citizenship/services/visit-canada/about-visitor-visa.htmlaustralia/index.php/visitorvisa |
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INVITATION LETTERS: Funded Funded Traveler will receive a special link they can access to request for their invitation letters from ICANN on their "Welcome Email" |
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WIRE TRANSFER DISTRIBUTION SCHEDULE
If you are eligible to receive a per diem or stipend, below is the wire transfer distribution schedule. In order for us to send the funds during the proper batch dates, you must meet all of the criteria below. If not, your distribution date will be completed on the next available per diem batch schedule below
PER DIEM CHECK-LIST
- HAVE a valid ICANN Vendor ID (submit completed Travel Vendor Set-Up Form and W-8BEN/W-9 Form)
- PROVIDE Proof of Visa Completed (if applicable)
- COMPLETE Air Travel Reservation
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For all international wire transfers, ICANN will automatically add $25 USD 25 to the final wire transfer amount to cover any additional fees or foreign exchange loss incurred by receiving wire transfers. |
| BATCH | BATCH Date | Received by Finance Department | Finance Department Releases Funds to Traveler | Traveler Receives the Funds | |
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1 | Friday, 20 September 201907 February 2020 | Monday, 23 September 201910 February 2020 | Friday, 27 September 201914 February 2020 | Tuesday, 1 October 201918 February 2020* | Friday, 11 October 201928 February 2020* |
2 | Friday, 27 September 201914 February 2020 | Monday, 30 September 2019 18 February 2020 | Friday, 04 October 201921 February 2020 | Tuesday, 8 October 201925 February 2020* | Friday, 18 October 2019 06 March 2020* |
3 | Friday, 04 October 201921 February 2020 | Monday, 07 October 201924 February 2020 | Friday, 11 October 201928 February 2020 | Tuesday, 15 October 201903 March 2020* | Friday, 25 October 201913 March 2020* |
4 | Friday, 11 October 201928 February 2020 | Monday, 14 October 2019 02 March 2020 | Friday, 18 October 2019 06 March 2020 | Tuesday, 22 October 201910 March 2020* | Friday, 01 November 201920 March 2020* |
5 | Friday, 18 October 201906 March 2020 | Monday, 21 October 2019 09 March 2020 | Friday, 25 October 201913 March 2020 | Tuesday, 29 October 201917 March 2020* | Friday, 08 November 201927 March 2020* |
6 | Friday, 25 October 201913 March 2020 | Monday, 28 October 201916 March 2020 | Friday, 1 November 201920 March 2020 | Tuesday, 05 November 201924 March 2020* | Friday, 15 November 201903 April 2020* |
7 | Friday, 01 November 201920 March 2020 | Monday, 04 November 201923 March 2020 | Friday, 8 November 201927 March 2020 | Tuesday, 12 November 201931 March 2020* | Friday, 22 November 201910 April 2020* |
* These are estimated dates, the actual date is dependent on when the traveler's bank releases the funds (cleared).
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In case of an emergency while in-transit to/from and during the meeting call:
