Page History

Participants: Pavan Budhrani, Darlene Thompson, Olivier Crepin-Leblond, Tijani Ben Jemaa, Dev Anand Teelucksingh
Apologies: Wolf Ludwig, Charles Mok, Hong Xue
Staff: Matthias Langenegger, Gisella Gruber-White

Review of Secretariat Improvements Plan

End-user-focussed summaries of ICANN and areas of policy work need to be developed in a standardised style:
Dev: I think we should leave this on as a continuing action item

Executive Summaries of all long documents from all departments should be prepared which are in clear, jargon-free language. All documents should have glossaries of ICANN-specific terms
Darlene: think this is done

Dev: They should all be in one area to look at. For example all the docum

Olivier: Perhaps if we could do our own archive, with pointers to the executive summaries, this would be preferable.

Tijani: I think we need to decide on who is going to write those documents.

AI: The issue 2a and b will be discussed on the Secretariats list
AI: Staff will ask Christina to give a presentation on the translation policy in SFO.
AI: Staff will prepare a wiki jargon buster on the ALAC wiki pages

External Meetings Outreach
Dev: with regards to 5b, I wish for more visibility of Global Partnerships. They should add the meetings they are attending on the external meetings schedule.

Podcasts
Olivier: The podcast series will continue and more At-Large representatives will be involved.

Design and development of outreach materials
AI: Number seven of the Secretariats Improvements can be crossed out

Tijani: We need a new version to keep them up to date, by 2012 at the latest.

Olivier: We did ask for money to re-print our brochures. We need to finish the printed brochures before we publish new ones.

Darlene: We will discuss this further in SFO.

3. Review, revision and adoption of Updated Draft Starter Kit for New ALS Reps

AI: Staff will prepare a document for each RALO with links to the organising documents. The document will be included in the welcome email for new ALS representatives.

AI: Staff will prepare a document for each RALO with a few lines on the monthly teleconferences: when they take place, links to past meetings and other relevant information. The document will be included in the welcome email for new ALS representatives.

AI: The Starter Kit document will be further discussed on the mailing list and put on the agenda for the SFO Secretariat meeting.

4. Discuss possible agenda items for AL Leadership meeting in San Francisco

It was decided to add the following agenda items to the meeting agenda for the

• Review of regional minimum participation requirements for ALSes
• How to improve regional involvement in Policy development process

The meeting was then adjourned.