Participants: Pavan Budhrani, Darlene Thompson, Olivier Crepin-Leblond, Tijani Ben Jemaa, Dev Anand Teelucksingh
Apologies: Wolf Ludwig, Charles Mok, Hong Xue
Staff: Matthias Langenegger, Gisella Gruber-White
Review of Secretariat Improvements Plan
End-user-focussed summaries of ICANN and areas of policy work need to be developed in a standardised style:
Dev: This should remain on the Improvements as a continuing action item
Executive Summaries of all long documents from all departments should be prepared which are in clear, jargon-free language. All documents should have glossaries of ICANN-specific terms
Darlene: think this is done
Dev: They should all be in one location. For example all the documents on IPv6 should be at the same location.
Olivier: Instead of asking communications to do an archive, I think it would be better if At-Large had its own archive with pointers to the executive summaries.
Tijani: I think we need to decide now on who is going to write those documents.
It was decided to move this discussion to the mailing list.
AI: The issue 2a and b will be discussed on the Secretariats list
AI: Staff will ask Christina to give a presentation on the translation policy in SFO.
AI: Staff will prepare a wiki jargon buster on the ALAC wiki pages
External Meetings Outreach
Dev: with regards to 5b, I wish for more visibility of Global Partnerships. They should add the meetings they are attending on the external meetings schedule.
AI: Staff will get in touch with global partnerships and ask them to add the meetings they attend to the external events calendar.
Podcasts
Olivier: The podcast series will continue and more At-Large representatives will be involved in future podcasts. ICANN has just finished interviewing me for an upcoming podcast.
Design and development of outreach materials
AI: Number seven of the Secretariats Improvements will be crossed out
Tijani: By 2012 at the latest, we need new versions of the RALO Brochures to keep them up to date.
Olivier: We did ask for money to re-print our brochures but we need to finish the printed brochures before we publish new ones.
Darlene: We will discuss this further in SFO.
3. Review, revision and adoption of Updated Draft Starter Kit for New ALS Reps
AI: Staff will prepare a document for each RALO with links to the organising documents. The document will be included in the welcome email for new ALS representatives.
AI: Staff will prepare a document for each RALO with a few lines on the monthly teleconferences: when they take place, links to past meetings and other relevant information. The document will be included in the welcome email for new ALS representatives.
AI: The Starter Kit document will be further discussed on the mailing list and put on the agenda for the SFO Secretariat meeting.
4. Discuss possible agenda items for AL Leadership meeting in San Francisco
It was decided to add the following agenda items to the meeting agenda for the
- Review of regional minimum participation requirements for ALSes
- Review of the regional Bylaw provisions on individual membership
The meeting was then adjourned.
