...

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

Unaffiliated (Total 22 ::

...

3CA/1PR/

...

18US) Attendance (X/22) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.*Please note John Levine resigned as an Individual Member of NARALO in March 2018.

2. Quorum :: (35%) Consensus (XX/9) - (50%) Votes (XX/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

--→ 14 May [Recording: --]   [Decision]: 

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

--→ 14 May [Recording: --]   [Decision]: 

4. Meeting Discussion Order 

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting.

ITEM 002: 2018 NARALO Individual Member Representative (IMR) Elections

LEAD: Alan or Staff

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide an update on the 2018 NARALO IMR Elections according to Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  Item not discussed.  [Decision]:  Carry forward to next meeting

12 February [Recording: --]  Need to clarify who is the current rep and how to move forward with selecting the new rep for 2018. [Decision]: Carry forward to next meeting

14 March [Recording: 47:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

09 april [Recording: 20 ]  Alan provided a summary of this. The position of representative is not currently filled. in the process of essentially refreshing the individual membership to make sure the people we have are still alive and active and interested in being involved which is going to happen before the end of May.  At that time, we will then have a selection process for selecting the individual representative  [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: --]   [Decision]: 

ITEM 005: 2018 NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach:  We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018,  2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon  [Decision]:  Carry forward to next meeting

12 February2018 [Recording: --]   Off-Line Report:  Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates  to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]:  Carry forward to next meeting.

14 March [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

09 april [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

...

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting.

ITEM 005: 2018 NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach:  We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018,  2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon  [Decision]:  Carry forward to next meeting

12 February2018 [Recording: --]   Off-Line Report:  Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates  to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]:  Carry forward to next meeting.

14 March [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

09 april [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

14 May [Recording: 1:02 ]  Off-line report update at @4/23/2018 :: for leadership positions within ICANN, the NomCom initiated a recruitment phase in January. The NomCom carried out various outreach activities, including circulating an invitation via social media platforms, email and news updates via professional networks. NomCom members presented at multiple events, reached out to potential candidates and encouraged them to apply. This effort was intensified during ICANN61. In parallel, an independent recruitment firm targeted candidates for Board positions. At the end of the period for expressions of interest, the NomCom received 109 complete applications. Applicants applied from Africa (19), Asia Pacific (25), Europe (21), Latin America and the Carribbean (13), and North America (31). There were 33 female and 76 male applicants. In terms of ICANN leadership position application numbers, there were (87) Board, (43) GNSO, (19) ALAC and (40) ccNSO.Updates on the candidate assessment phase will follow shortly. Reported by Leah Symekher ALAC-NARALO delegate to the NomCom 2018. Leah reported during the meeting as well.  [Decision]:  Carry forward to next meeting.

--→ 11June [Recording: xx]  [Decision]:

ITEM 012: ABR (Additional Budget Request)

LEAD: Heidi Ulrich

OPEN: 20 Nov 2017, CLOSED: Dormant @ 14 March 2018, Re-open: 11 june 2018

TYPE: General

DESCRIPTION: To inform the region about important updates to the ABR

20 November 2017: [Recording: 37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording.

Reported by Leah Symekher ALAC-NARALO delegate to the NomCom 2018  [Decision]:  Carry forward to next meeting.

ITEM 014: Individual Members Certification Criteria

LEAD: Eduardo Diaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting 

12 February 2018 [Recording: --]  Off Line Report:   [Decision]: Carry forward to next meeting.

11 December 2017: 14 March [Recording: 4744:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

09 april [Recording: 48] Silvia explain that the individual members of at-large are the NARALO has a criteria, which is number one, to be a permanent resident of one of the countries or territories in the North American region as defined by ICANN. Not be a member of an accredited ALs, be subscribed to the mailing list of NARALO, this is a very simple criteria and the email requesting membership must be sent to at-large staff, then we coordinate with NARALO leadership and the individual who wishes to become an affiliated member is certified.  [Decision]: Carry forward to next meeting.

39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  Offline report: ABR deadline is Friday, 12 January 2018. [Decision]: Carry forward to next meeting

12 February [Recording: 50] Final results in May 2018 [Decision]: Revisit in May - Recommend to put in a dormant state until then.

--→ 11June [Recording: xx--→ 14 May [Recording: --]  [Decision]: 

ITEM 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

...

09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 details Page 16 in the transcript). Glenn provided and updated report on outreach efforts on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more detailspage 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

14 May [Recording: --]   Not in agenda for this meeting. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion.  Carry forward to next meeting

--→ 14 May → 11June [Recording: --xx]  [Decision]:

ITEM 023: NARALO Elections

...

DESCRIPTION: To provide an update on the 2018 NARALO Election 

TIMETABLE 

OPEN POSITIONS

NARALO Chair: Currently held by Eduardo Díaz. Eduardo is not term limited. Current term ends at the end of the 2018 Annual General Meeting (AGM).  

...

12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.

09 april [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.

09 april 14 May [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details. [Decision]: :48 ] Individual elections announced: Alan is the representative. Javier will be alternate. By ROP 6.5.1, NARALO Chair and Secretariat elected by acclamation. Alan clarified the process on how elections are run when there are more that two candidates for one position. See discussion on the transcript page #14.  Election time table in the wiki (and here in the agenda ) is incorrect. Elections starts on 24 May 2018. [Decision]: Carry forward to next meeting.

--→ 14 May → 11June [Recording: --] By ROP 6.5.1, NARALO Chair and Secretariat elected by acclamation.xx]  [Decision]: Carry forward to next meeting.

ITEM 025: CROP FY18

LEAD: Eduardo Diaz

...

09 april [Recording: 25] William (WC) mentioned that his trip to the ARIN is more strategic in comparison to the GA trip to New Orleans and that he is looking forward to help out. Glenn sent to WC brochures and materials to help with the outreach.  Glenn also mentioned that he is going to attend The Digital Inclusion in Cleveland and Judith the RigthsCon in Toronto where she is going to be one of panelist as the At-Large Global Indigenous Ambassador program. Read more details in the transcripts (page 12) [Decision]: ACTION ITEM: William, Glenn and Judith to prepare to work with Evin and Mario from staff to make sure that all the activities are posted on at-large social media, Twitter, Facebook. Also, to provide short written reports to provide short written reports to staff to start documenting all of these activities and some of the achievementsthe achievements.

--→ 14 14 May [Recording: 30:35]  Running out of time at this moment of the agenda.   [Decision]: Carry forward to next meeting as first item in the agenda.

--→ 11June [Recording: xx]  [Decision]:

ITEM 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

...

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out  Please check out the Policy Page in the links provided below. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

--→ 11June [Recording: xx--→ 14 May [Recording: --]  [Decision]:

ITEM 028: NARALO Policy Group Update Report

...

09 april [Recording: 51] This group is looking for volunteers. Jonathan suggested Jonathan suggested to focus in the following topics: Disposition of Action Funds, Universal Acceptance and Name Collisions. Please refer to page 26 of the transcript for more details about these.  [Decision]: ACTION ITEM: Ask for volunteers for this group. Carry forward to next meeting.

14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

--→ 11June [Recording: xx--→ 14 May [Recording: --]  [Decision]:

ITEM 029: NARALO Education Group Update Report

...

DESCRIPTION: This discussion item is for providing an update report by the head of the Educational Group.

--→ 09 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: --]   [Decision]:

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting

ITEM 031: North America Stakeholder Engagement Strategy for FYI 18/19

LEAD: Chris Mondini / Joe Catapano

OPEN: 14 May 2018, CLOSED:

TYPE: Outreach

DESCRIPTION:  To discuss the final North America Stakeholder Engagement Strategy for FYI 19/20 to be launch on May 14, 2018.

14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

--→ 11June [Recording: xx--→ 14 May [Recording: --]  [Decision]:

ITEM 032: NARALO.ORG 

LEAD: Glenn McKnight

...

DESCRIPTION:  To call for volunteers to provide feedback about the NARALO.ORG  website as to navigation and content.

--→ 14 14 May [Recording: 5: --]   [Decision]:

ITEM 033: New ALS :: North American Graduate Students (NAGS)

LEAD: David Morar / Anna Loup

OPEN: 14 May 2018, CLOSED:

TYPE: General

DESCRIPTION:  To provide introduction remarks by the founders

04]   Expanded on Anna Loop's background. Discussion starts in transcript page #4. The following people volunteer to help in the group: Judith, Joy and Susannah. Some problems were discussed.  [Decision]: Carry forward to next meeting.

--→ 11June [Recording: xx]  [Decision]:

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting--→ 14 May [Recording: --]   [Decision]:

7. Any Other Business (AOB)

...