Page History

1. The ccNSO Council adopts the Final report of the ccNSO Extended Process Similarity Review Panel Working Group and the recommendations contained in that report.

2. The chair of the ccNSO is requested to inform the chair of the ICANN Board of Directors accordingly, and further note that by submission of the requested guidance and refinement it has completed its work and considers the 3rd review of the Fast Track Process completed. Thirdly the Board should be requested to discuss and decide on the overall IDN ccTLD policy recommendations as submitted to the Board in September 2013, as foreseen in Annex B section 15 of the ICAN Bylaws to replace the Fast Track Process.

3. The Members, observers and other participants of the WG EPSRP are thanked wholeheartedly for their hard work, and the working group is closed. The secretariat is requested to inform the WG accordingly and publish this resolution as soon as possible.

The ccNSO Council appoints Ching Chiao, Peter Vergote and Mathieu Weill as ccNSO appointed members to the CCWG new gTLD Auction proceeds, and request the secretariat to inform both the volunteers and CCWG accordingly.

Resolution

124-02:

The ccNSO Council decides that the ccNSO will participate in the Security and Stability Review 2 process, a specific review as foreseen in Section 4.6 of the ICANN Bylaws.

The ccNSO Council decides to use the selection method described in the ccNSO Guideline: ccNSO Nominations Specific Review Teams (https://ccnso.icann.org/about/guideline-ccnso-nominations-specific-review-final-07nov16-en.pdf) to nominate 3 candidates / up to 7 candidates in order of preference.

THE CCNSO COUNCIL RESOLVED TO adopt the Selection Report for the Board Seat 11 Nomination Process, and thanks Joke Braeken for her work as Nomination Manager.

The ccNSO Council nominates Chris Disspain to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 11 starting at the end of ICANN's Annual General Meeting in 2017 for a term of three years.

The Council requests its Chair to inform the ICANN Secretary accordingly.

THE CCNSO COUNCIL RESOLVED TO adopt the Election Report for the General Council Elections 2017, and thanks Joke for her work as Election Process Manager.

The ccNSO Council congratulates the elected candidates and notes that they will take their seat at the end of the ccNSO meeting at the end of the Council Copenhagen meeting, at ICANN 57 meeting.

The ccNSO Council adopts the Election Report for the Special Council Elections for the African Region 2017, and thanks Joke for her work as Election Process Manager.

The ccNSO Council congratulates Abdalla Omari, the elected candidate and notes that Abdalla will take his seat at the end of this ccNSO Council meeting and his term ends in March 2018.

THE CCNSO COUNCIL RESOLVED TO adopt the timeline as proposed for the special ccNSO Council for the North American region to fill the vacancy on the Council from that region.

123.04b

THE CCNSO COUNCIL RESOLVED TO appoint Joke Braeken as Election Manager for the special ccNSO Council for the North American region.

THE CCNSO COUNCIL RESOLVED TO ADOPT the ccNSO Guideline: ccNSO Nominations to Specific Review Teams as proposed by the ccNSO Guideline Review Committee (GRC WG)

The ccNSO Secretariat is requested to publish the above mentioned Guideline as soon as possible on the ccNSO Website and inform the community accordingly. The adopted Guideline will be effective 7 days after publication of the Guideline on the ccNSO Website.

THE CCNSO COUNCIL RESOLVED TO adopt the final report of the CCWG to develop a Uniform Framework of Principles and Recommendations for Cross Community Working Groups and the framework proposed by this CCWG. The ccNSO Council invites ICANN's advisory committees and Address Supporting Organisation to also adopt the framework.

The secretariat is requested to post the final report and include the framework as guideline to guide the creation of cross-community working groups once it has become effective, 7 days after publication.

The ccNSO Council congratulates the CCWG with the end result and want to thank the members, in particular the co-chairs Becky Burr (ccNSO co-chair) and John Berard (GNSO co-chair) for their hard work

At the request of the Issue manager, the ccNSO Council requests the ccNSO secretariat to send out a call for volunteers as soon as possible for one or two drafting teams for charters of the working groups to:

Develop the review mechanism of decision pertaining to the delegation, transfer, revocation and retirement of ccTLDs and
Develop recommendations for a policy on the retirement of ccTLDs.
The draft charters will be included in the Issue Report, which should be available for consideration by the Council at its meeting in Copenhagen (ICANN 58). The drafting teams should take into account and be guided by the documentation suggested by the Issue Manager.

THE CCNSO COUNCIL RESOLVED TO adopt the charter of the CCWG new gTLD Auction Proceeds and by adopting will participate as one of the chartering organisations. The chair of the ccNSO is requested to inform her counterparts in the other Supporting Organisations and Advisory Committees accordingly.

The ccNSO secretariat is requested to send out a call for volunteers to fill the slate of 2-5 ccNSO appointed members. The call for volunteers should include specific reference to the requirements in the charter. Further, this call for volunteers is not limited to the ccTLD community. Representatives of organisations, closely related to ccTLD managers, with experience in the areas to be considered by the CCWG new gTLD Auction proceeds. The Council will use its usual procedure to appoint a limited number of members on a (CC) WG.

Resolution

122-01:

Closure CWG-Stewardship

The ccNSO wholeheartedly welcomes the completion of the IANA Stewardship Transition on 1 October 2016, and congratulates the ICANN community, and in particular the membership and support staff of the CWG –Stewardship with this historic outcome and with this demonstration of the strengths of the multi-stakeholder process.

With the completion of the Transition, THE CCNSO COUNCIL RESOLVED TO agree with the CWG-Stewardship that the work of the CWG has been completed, and in accordance with the CWG-charter requests the chair of the ccNSO to thank and congratulate the membership of the CWG-Stewardship, in particular the ccNSO appointed members and participants from ccTLD community for their enormous efforts and the result, and to notify the CWG – Stewardship that form a ccNSO perspective the CWG may be dissolved.

Resolution

122-02:

Closure of ISTACC

With the completion of the Transition, THE CCNSO COUNCIL RESOLVED to close the IANA Stewardship Transition Coordination Committee (ISTC). The ccNSO Council want to thank all past and current members of the ISTC for their contributions and efforts to achieve the Transition. The chair of the ccNSO is requested to inform the members of ISTC group accordingly and the secretariat is requested to take all necessary steps to close ISTC.  

Resolution

122-03:

Closure of ISTC

With the completion of the Transition, THE CCNSO COUNCIL RESOLVED to close the IANA Stewardship Transition Coordination Committee (ISTC). The ccNSO Council want to thank all past and current members of the ISTC for their contributions and efforts to achieve the Transition. The chair of the ccNSO is requested to inform the members of ISTC group accordingly and the secretariat is requested to take all necessary steps to close ISTC.  

Resolution 121-01:

Under the assumption and conditional to the ICANN 27 May 2016 becoming effective on 1 October 2016, the CCNSO COUNCIL RESOLVED TO adopt the following Guidelines as proposed by the ccNSO Guideline Review Committee (GRC WG):
• ccNSO Guideline: Board Seat 11 and 12 Nomination
• ccNSO Guideline: Selection and appointment ccNSO member Root Zone Evolution Review Committee (RZERC)
• ccNSO Guideline: Appointment ccNSO representative Empowered Community Administration Committee

The ccNSO Council adopts the timeline for the general ccNSO Council election 2017 as proposed.
The ccNSO Council appoints Joke Braeken as Election Manager for the ccNSO Council Election Process 2016

The ccNSO Council adopts the timeline as proposed for the special ccNSO Council for the African region to fill the vacancy on the Council from that region.
The ccNSO Council appoints Joke Braeken as Election Manager for the special ccNSO Council for the African region to fill the vacancy on the Council from that region

The ccNSO Council adopts the following timeline for the Board Seat 11 Selection/Nomination procedure (whatever is appropriate)
The ccNSO Council appoints Joke Braeken as the Nomination/Selection Manager for the Board Seat 11 Selection/Nomination procedure (whatever is appropriate).

THE CCNSO COUNCIL RESOLVED TO approve the application of the ccTLD manager of .dk and welcomes Dansk Internet Forum (DIFO), the ccTLD manager for .dk (Denmark), as the 160th member of the ccNSO.

THE CCNSO COUNCIL RESOLVED TO request and mandate the ccNSO Guideline Review Committee to do all what is necessary including, but not limited to, reaching out and coordinating with other SO/ACs and ICANN staff to develop all processes and procedures the ccNSO should implement according and flowing from the ICANN Bylaws as adopted by the ICANN Board on 27 May 2016. The GRC is requested to present these rules and procedures to the ccTLD community and for adoption by the ccNSO Council.

THE CCNSO COUNCIL RESOLVED TO validate the FY 17 budget for the CCWG-Accountability and agrees with the formal process as proposed to deal with additional expense requests.

The Chair of the ccNSO Council is requested to inform the ICANN Board of Directors accordingly and co-chairs of the CCWG-Accountability accordingly

As the CCWG-Accountability will now start with WS 2. Given the expected and extended time commitment of membership, the Council requests its chair to ask the ccNSO appointed members on the CCWG to indicate whether they want to remain on the CCWG-Accountability as member.
If one or more members indicate they want to end their membership, the secretariat is requested to launch a call for membership on the CCWG. Council will use the same selection process as for the original appointments (https://community.icann.org/display/CSPFCWGOIA/ccNSO+Selection+Process+for+Cross-Community+Working+Group+on+ICANN+Accountability ).

In accordance with the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee, the ccNSO Council instructs the Secretariat to issue the call for Expression of Interest for membership of the CSC on 30 June 2016 and close call on Friday 15 July 17.00 UTC. The call for expression should be send to all emails available, the ccTLDWorld@icann.org, ccTLD community and ccNSO members email lists. The Expressions of Interest should be send to the following email address: ccNSO-CSC-EOI@icann.org. After closure of the Call for Expression the secretariat is instructed to transmit all Expression of Interest to all individual Councilors eligible to select members of the CSC no later than Saturday 16 July 17.00 UTC.

In accordance the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee (CSC), the ccNSO Council establishes a sub-group of the Council, the CSC Selection Committee, of 6 Councilors eligible to select candidates for the CSC (5 ccNSO members appointed Councilors, one from every ICANN region and 1 NomCom appointed Councilor). This group is mandated to coordinate with the RySG and formally appoint the two candidates selected by the ccNSO Council. Further the ccNSO Council mandates the CSC Selection Committee to coordinate and approve with the GNSO Council the full slate of membership (members and liaisons) in accordance with the charter of the CSC.
The following Councilors are appointed as CSC selection committee:
o Katrina Sataki (.lv, Europe)
o Ching Chao (NomCom appointee)
o Margarita Valdes (.cl, LAC)
o Stephen Deerhake (.as, NA)
o Hiro Hotta (.jp, AP)
o Abibu Ntahigiye, .tz (AF)

1. In accordance with Annex B section 1 of the ICANN Bylaws the ccNSO Council requests an Issue Report, which should address the following topics:
a. Whether or not the ccNSO should initiate the ccNSO Policy Development Process on the retirement of ccTLDs and review mechanism for decision pertaining to the delegation, transfer, revocation and retirement of ccTLDs.
b. Whether or not to initiate a ccPDP to develop a policy on Review Mechanism first and defer the decision on the Retirement to a later stage, and if so, when the decision should be taken; and
c. Whether or not to convene a Taskforce or use other method to address these issues.
In addition, if the conclusion of the Issue Report is to initiate a ccNSO Policy Development Process, the ccNSO Council requests that the Issue Report include a proposed time line for conducting each of the stages of PDP outlined herein (PDP Time Line).

2. In preparing the Issue Report, and, in proposing a time line for conducting each stage of the ccPDP the Issue Manager should take into consideration and be guided by the following documents:
- The ccNSO Delegation and Redelegation working group Final report on retirement of ccTLDs, 07 march 2011 (http://ccnso.icann.org/workinggroups/drd-wg-retirement-report-07mar11-en.pdf)
- The ccNSO Framework of Interpretation working group Final Report, (http://ccnso.icann.org/workinggroups/foi-final-07oct14-en.pdf )
- RFC 1591 (https://www.ietf.org/rfc/rfc1591.txt )
- ISO 3166 standard (http://www.iso.org/iso/country_codes)
- CWG-Stewardship Final Report, Annex O: ccTLD Appeals Mechanism Background and supporting Findings Sections 1414- 1428.
- and any other matters that the Issues Manager considers to be of relevance.

3. In accordance with Annex B section 2 of the ICANN Bylaws the ccNSO Council appoints Bart Boswinkel, ccNSO senior policy advisor as Issue Manager.

4. To establish a Council sub-committee to act as a steering group for the PDP, and to liaise with and assist the Issue Manager on behalf of the Council, up and until the Council decides whether or not to initiate a ccPDP on review mechanism and retirement of ccTLDs (foreseen to take place at the Hyderabad face-to face meeting). The sub-committee will have 6 members consisting of one (1) Councilor from each of ICANN geographic regions, including the vice-chair overseeing the policy and policy related activities, and one (1) NomCom appointed Councilor. The initial members of the PDP Oversight Committee are:
a. Debbie Monahan (.nz, AP Region)
b. Demi Getschko (.br, LAC Region) chair
c. Peter Vergote (.be, EU Region)
d. Becky Burr (.us, NA Region)
e. Souleymane Oumtanaga (.ci, AF Region)
f. Ching Chao (NomCom appointed Councillor)
5. The secretariat is requested is publish this resolution as soon as possible and upon publication it becomes effective.

THE COUNCIL RESOLVED TO approve the application of the ccTLD manager of .ba and welcomes Universtiy Telinformatic Centre (UTIC), the ccTLD manager for .ba (Bosnia and Herzogovina), as the 159th member of the ccNSO.

THE COUNCIL RESOLVED TO approve the membership of Timo Võhmar, .ee, of the cross-community working group on use of country and territory names as TLDs. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Timo as ccNSO appointed member of the WG.

THE COUNCIL RESOLVED TO adopt the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee and request the secretariat to publish it on the ccNSO website as soon as possible and this Guideline will become effective 7 days after publication. The ccNSO Council requests its chair to inform the community of the adoption of the Guideline.  

Resolution 117-01: 

THE COUNCIL RESOLVED TO appoint Alejandra Reynoso as chair of the ccNSO Programme WG. The secretariat is requested to inform the members of the Programme WG, relevant ICANN staff accordingly, and update the webpage of the WG.   

Resolution 117-02: 

*THE COUNCIL RESOLVED TO make all face-to ¬ face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with.

If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.

2.  The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.

3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.

Background
Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face
meetings are open to observers, and will be listed as such.

However, some matters do justify confidentiality and excluding the public, such as (example list):
Employment matters
Discussion on persons
Contractual matters
Any proceedings of the Ombudsman
Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
Any item where there has been a request to deal with it in confidence and where that request is granted

Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.

Resolution 117-03: 

*THE COUNCIL RESOLVED TO adopt the ccNSO 2016-2018 Work Plan and schedule and requests the secretariat to update the work plan monthly and in accordance with the ccNSO

Resolution 116-01: 

1. THE COUNCIL RESOLVED to note and welcomes the exemplary, long and intensive consultation efforts and process the CCWG-Accountability went through to gather input and feed-back from the community and wholeheartedly thanks all members and participants of the CCWG-Accountability for all their hard work.
2. Taking into account the outreach, engagement and consultation efforts of the CCWG-Accountability, the outreach and engagement efforts of the ccNSO appointed members on this CCWG, and those of the ccNSO and Regional ccTLD Organizations, and taking into account the extensive consultation of the ccTLD community present in Buenos Aires (ICANN 53), Dublin (ICANN 54) and Marrakesh (ICANN 55) the ccNSO Council is in a position to take a decision on whether it supports the submission of the CWG-Stewardship Proposals to the ICG.
3. The ccNSO Council notes that the CWG-Stewardship has indicated that the recommendations contained in the Final Supplemental Report meet the conditional requirements of the CWG-Stewardship.
4. The ccNSO Council notes the the very broad, but not unanimous support for the Proposals contained in the Final Supplemental CCWG- Accountability Work Stream 1 Report by the ccTLD community present at the Marrakesh meeting.
5. Taking into account the level of support by the ccTLDs present for CCWG-Accountabilities Proposals contained in its Final Supplemental Report, the ccNSO Council very broadly supports submission of the CCWG-Accountability Final Supplementary Report Work Stream 1 to the ICANN Board of Directors.
6. Further the ccNSO Council supports that the CCWG-Accountability oversees the implementation of its Work Stream 1 Recommendations and thus allowing the CCWG-Accountability to provide input and clarifications to questions or issues arise with respect to the implementation of its recommendations.
7. The ccNSO Council requests the secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting. In accordance to the rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf), the decisions in this resolution will become effective seven days after publication of these decisions by the Council. For the interim, the chair of the ccNSO is requested to inform the co-chairs of the CCWG-Accountability of this decision of the ccNSO Council under the assumption the decision is effective and subsequently, after seven (7) days, whether the decision has become effective.

THE COUNCIL RESOLVED TO request and mandate the ccNSO Guideline Review Committee to do all what is necessary including, but not limited to, reaching out and coordinating with other SO/AC s and ICANN staff to develop all processes and procedures the CWG-Stewardship suggested the ccNSO should implement. The GRC is requested to present these rules and procedures to the ccTLDs present at the ccNSO meeting at ICANN 56 and for adoption by the ccNSO Council.

Resolution 116-03: 

THE COUNCIL RESOLVED request the secretariat to seek additional volunteers for the GRC as soon as possible, in particular community members who actively participated in the development of the CWG-Stewardship Proposal. The ccNSO Council will appoint these additional members as soon as feasible.

THE COUNCIL RESOLVED to extend the appointment of the current below listed members of the TLD-OPS steering committee for one year, up and until the ccNSO Council meeting at ICANN 58:
Frederico Neves (.br)
Jacques Latour (.ca)
Erwin Lansing (.dk)
Ali Haji Mahdi (.km)
Cristian Hesselman (.nl)
Abibu Ntahigiye (.tz)

THE COUNCIL RESOLVED to request the secretariat to prepare a call for volunteers jointly with the TLD-OPS Steering Committee and then to send out the call for volunteers on the appropriate email-list to seek one additional volunteer from the Asian Pacific region to serve on the TLD-OPS Steering Committee.

Resolution 116-08: 

THE COUNCIL RESOLVED TO adopt the following Guidelines and Charters as proposed by the ccNSO Guideline Review Committee (GRC WG):

• Guideline: ccNSO Work Plan
• Guideline: ccNSO Working Groups
• Guideline: ccNSO Roles and Responsibilities
• Guideline: ccNSO Statements
• Guideline: ccNSO Meetings
• Guideline: ccNSO Collaboration Groups with a Limited Scope

Charters

• Charter: ccNSO Meeting Programme WG
• Charter: ccNSO Council Triage Committee

The ccNSO Secretariat is requested to publish the above mentioned Guidelines and Charter as soon as possible after adoption by the Charter on the ccNSO Website, inform the community accordingly, and archive those Guidelines which will be replaced by the adopted version.

The Guidelines will become effective 7 days after publication of the Guidelines and Charters on the ccNSO Website.

Resolution 114-01:

The ccNSO Council adopts report on the replacement of a ccNSO appointed member of the CWG-Stewardship and appoints Maarten Simon as newly ccNSO appointed member of the CWG-Stewardship.

Resolution 114-02:

The ccNSO Council welcomes the advice of the Programme WG. Based on the advice the ccNSO Council decides to continue with three (3) meetings a year, at least until the end of the year 2017. The ccNSO Council will revisit the topic by August 2017 to organize the community assessment of the new format as advised. The Council itself will revisit the topic at the end of 2017. The secretariat is requested to include the community assessment and Council revisiting the topic in the annual work plan.