Council Decisions

THE CCNSO COUNCIL RESOLVED to select and appoint:

• Alejandra Reynoso (.gt, LAC) and
• Pablo Rodriguez (.pr, NA).

as Vice- Chairs of the ccNSO for a one year term starting at the end of ICANN67 and ending at the end of ICANN70.

THE CCNSO COUNCIL RESOLVED TO adopt the Council Election Report FY 2020, notes the observations, and thanks Joke Braeken for her work as Election Process Manager. By this adoption the election process 2020 is closed.

The ccNSO Council congratulates the elected candidates:

• AF region: Souleymane Oumtanaga (.ci)
• AP region: Ai-Chin LU (.tw)
• EU region: Giovanni Seppia (.eu)
• LAC Region: Alejandra Reynoso (.gt)
• NA Region: Stephen Deerhake (.as)

After call for volunteers to Council the following Councillors volunteered:

• Margarita Valdes (.cl)
• Stephen Deerhake (.as)

THE CCNSO RESOLVED TO appoint both as ccNSO appointee to ICANN's Ethos Award Panel 2020. The chair is requested to inform relevant ICANN staff accordingly

Decision

The ccNSO Council requests its Triage Committee, with support of the secretariat to prepare a workplan and suggest priorities to implement the most relevant Areas for improvement of the ccNSO change. Areas of improvement are the combination of ccNSO review recommendations and suggestions and related relevant WS 2 CCWG Accountability recommendations. The Committee is also requested to report back by the February Council meeting, in time for the next Council workshop and face -to – face meeting in Cancun.

Decision

The ccNSO Council requests all working group and committees, with exception of the PDP Retirement WG, to review their charters or terms of reference, and if necessary suggest changes. In reviewing the charters or terms of reference, the groups are specifically requested to review

• Whether the purpose and scope of activities still covers the main activities, and suggest changes if needed
• Membership and participation, in particular if the charter includes a reference to appointment of members, observers and participants and avoids listing names of membership in the charter.
• Terms of chair,
• Whether charter includes a reference to general WG Guidelines or other relevant Guidelines
• If WG is more of standing nature whether name reflects this.

The Chair of the Council is requested to inform the chairs of the working group and committees.

THE CCNSO COUNCIL RESOLVED TO request all working group and committees, with exception of the PDP Retirement WG, to review their charters or terms of reference, and if necessary suggest changes. In reviewing the charters or terms of reference, the groups are specifically requested to review

• Whether the purpose and scope of activities still covers the main activities, and suggest changes if needed
• Membership and participation, in particular if the charter includes a reference to appointment of members, observers and participants and avoids listing names of membership in the charter.
• Terms of chair,
• Whether charter includes a reference to general WG Guidelines or other relevant Guidelines
• If WG is more of standing nature whether name reflects this.

Background

In accordance with the Guideline, the ccNSO Council needs to appoint the Nomination Manager, to manage the Board Seat 11 nomination process.

The term of Chris Disspain (Board Seat 11) ends at the end of the ICANN AGM in November 2020. To replace him, the ccNSO Council will is required to select a candidate in accordance with the relevant ICANN Bylaws and internal rules of the ccNSO applicable at the time of the call for expression of interest. Under the current Guideline the timing and duration of the background check need to be considered and taken into account before the Q&A session and before the selection by the ccNSO Members. Also, to be considered is the Bylaw provision when ECA needs to be informed about the candidate (22 April 2020) and the Bylaw provision that internal rules and procedures of the ccNSO are required to be consistent with the ICANN Bylaws (section 10.3 (k)).

The ccNSO Council was presented 3 options for the Board Seat 11 nomination process.

Decisions

1. The ccNSO Council appoints Joke Braeken (ccNSO Secretariat) as the nomination manager, in accordance with the relevant Guideline.
2. The ccNSO Council adopts the timeline and sequence of call for volunteers, background check, Q&A session with the candidate(s), and selection by the members of the ccNSO under alternative option 1A and requests the chair of the ccNSO to invoke section 5.2 of the Guideline effective at the time of the call for nominations]. The Secretariat is requested to publish this resolution on the ccNSO website as soon as possible.

Background

The term of the following ccNSO Councillors ends in March 2020:

• Souleymane Oumtanaga (AF region, .CI)
• Hirofumi Hotta (AP Region, .JP)
• Giovanni Seppia (EU Region, .EU
• Alejandra Reynoso (LAC Region, .GT)
• Stephen Deerhake (NA Region, .AS)

In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a Q & A session at the upcoming face -to -face meeting in Montreal (ICANN66). The proposed timeline Council Elections FY 2020 meets these requirements and was included in background material.

Decisions

1. The ccNSO Council appoints Joke Braeken as the Election Manager for the FY 2020 ccNSO Council Elections
2. The ccNSO Council adopts the timeline Council Elections FY 2020 as proposed and requests the Secretariat to publish the timeline and start the procedure accordingly.

The ccNSO Council adopts all resolutions under items 4, 5, 6, and 8 of it 26 June 2019 consent agenda and takes item 2, 3, 7, 9, 10, 11, 12, 13 and 14 as discussed and read.

Resolution 4:

The ccNSO Council appoints Peter Madavhu (.za), Adriana Lazzaroni (.it), Jordan Carter (.nz) and Sean Copeland (.vi) as members of the IGLC and requests the secretariat to inform the IGLC, the newly appointed members and update the website and email list accordingly.

Resolution 5:

The ccNSO Council adopts the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the Secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: ccNSO Actions respecting the Customer Standing Committee. The ccNSO Council also decides to re-appoint a selection committee with the mandate to consult with the RySG and GNSO Council and approve the full slate of membership.

Resolution 6:

The ccNSO Council adopts the proposed timeline, selection procedure and call for volunteers as detailed in the Selection Process ccNSO Member NomCom FY 2020. The ccNSO Council requests the Secretariat to launch call for volunteers accordingly

Resolution 8:

The ccNSO Council requests the Secretariat to prepare a timeline, call for expression and dates for the selection process in accordance with the Guideline: ccNSO Actions respecting RZERC by 12 July 2019. In preparing the timeline it needs to be ensured that the ccNSO member on RZERC will be appointed by 20 September 2019.

The ccNSO Council adopts the final report of the Customer Standing Committee Effectiveness Review and supports the Findings and Recommendations contained in it. The Chair of the ccNSO Council is requested to inform the GNSO Council accordingly. Further, if the GNSO Council also adopts the Report and supports finding and recommendations contained in it:

1. The review process is closed and CSC Effectiveness Review team dissolved
2. In accordance with terms of CSC Effectiveness Review Template, the Chair of ccNSO Council and the Chair of GNSO Council are requested to recommend report to IANA Naming Function Review Team (IFRT) as soon as that is established.
3. The ccNSO Council requests it's Chair to share the results of this motion with the CSC. The ccNSO Council expresses its sincere appreciation to the members of the CSC Effectiveness Review Team, the liaison, expert advisors and support staff who contributed to the review.

The ccNSO Council requests its chair to draft a letter for discussion by Council at its next meeting to the ICANN Board of Directors to seek:

• closure of the evolution of the Fast Track Process (additional amendment of the Fast Track Implementation Plan).
• agreement to stop further steps with respect to the adoption by the Board of ccNSO recommended overall IDNccTLD policy and start the review of the recommended overall IDNccTLD policy with the goal to replace the Fast Track Process by a recommended policy on the selection on IDNccTLDs and enable IDNccTLD managers to join the ccNSO. The ccNSO Council also request the secretariat to draft the Terms of Reference for a working party to review the ccNSO recommended overall IDNccTLD policy as submitted to the ICANN Board of Directors in September 2013, and take into account the evolution of the Fast Track since then and other relevant developments with respect to selection of IDNccTLD strings. The draft Terms of Reference are to be discussed for adoption by the next meeting of the Council (18 April 2019).

148-01:

In accordance with the Guideline: ccNSO Liaisons and Observers (https://ccnso.icann.org/sites/default/files/field-attached/guideline-liaisons-observers-06dec18-en.pdf) as adopted by Council, the following person were selected by Council:

Segun Akano as liaison to the ALAC.

<GNSO liaison will be selected after a runoff election>

Both Liaisons will take their seat at the end of the ccNSO Council meeting in Kobe, Japan and invited to attend the ccNSO Council workshop. The chair is requested to inform the ALAC and GNSO of the appointments and the secretariat is requested to add them to the relevant ccNSO email lists.

The ccNSO Council appoints the listed candidates as members of the SOPC for a term of 2 years taking effect immediately. The ccNSO Council requests the Secretariat to inform the candidates and include them on the relevant email list and list them on the SOPC webpage.

• Dmitry Kohmanyuk (.ua)
• Biyi Oladipo (.ng)
• Atsushi Endo (.jp)

THE CCNSO COUNCIL RESOLVED TO adopt the Council Election Report FY 2019, notes the observations, and thanks Joke Braeken for her work as Election Process Manager. By this adoption the election process 2019 is closed.

The ccNSO Council congratulates the elected candidates:

• AF Region: Biyi Oladipo (.ng)
• AP Region: Jordan Carter (.nz)
• EU Region: Nick Wenban-Smith (.uk)
• LAC Region: Demi Getschko (.br)
• NA Region: Pablo Rodriguez (.pr)

The Council notes that elected candidates will take their seat at the end of the Council meeting at ICANN64 meeting in Kobe.

The chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly and invite the future Councillors for the upcoming Council workshop at the Kobe meeting.

THE CCNSO COUNCIL RESOLVED TO adopt the Terms of Reference for the ccNSO Community Onboarding Programme as proposed. The Council requests the secretariat to publish

this resolution and Terms of Reference as soon as possible and send out a call for volunteers as proposed.

Taking into account the very high level of support by the ccTLD managers present in Barcelona (with no indication of objection), the ccNSO Council supports and adopts the Final WS 2 Recommendations by the CCWG Accountability as included in the Final Report as submitted on 24 June 2018.

The ccNSO Council requests the secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting. In accordance to the rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf), the decisions in this resolution will become effective seven days after publication of these decisions by the Council. For the interim, the chair of the ccNSO is requested to inform the co-chairs of the CCWG-Accountability and the other chartering organizations of this decision of the ccNSO Council under the assumption that this decision will become effective and subsequently, after seven (7) days, whether the decision has become effective.

The ccNSO Council wholeheartedly thanks all members and participants of the CCWG-Accountability for their perseverance and hard work to deliver the Final Report.

THE CCNSO COUNCIL RESOLVED TO adopt the draft Statement on GNSO PDP subsequent procedure WT 1-4 Interim Report, as proposed/with proposed amendment on use of single character, single digit combinations:

"Given the close relation with two-letter code-elements and issues of confusing similarity, the ccNSO Council strongly suggests the current reservation be maintained. At a minimum, this issue needs to be further discussed under Work Track 5." The ccNSO Council chair is requested to submit the Statement and inform the community

Resolution:
The ccNSO Council appoints Régis Massé (.FR) as vice-chair of the TLD-Ops Committee, taking effect immediately. The secretariat is requested to inform the TLD-OPS Committee.

Resolution:
The ccNSO Council appoints Jordan Carter (.nz) as member of the Strategic and Operational Planning Committee. The Secretariat is requested to inform Jordan and the SOPC.

Resolution:
The ccNSO Council appoints Brent Carey (.nz) as member of the ccNSO PDP Retirement WG. The Secretariat is requested to inform Brent and the ccNSO PDP Retirement WG.

Resolution:
The ccNSO Council adopts the report of the ccNSO Special Election Manager and congratulates Giovanni Seppia with his election to the Council. Giovanni will take his seat at the end of this ccNSO meeting for the remainder of the term of Nigel Robert, until March 2020.

Resolution:
The ccNSO Council adopts the timeline and selection procedure as proposed for the appointment of the ccNSO member of FY 19 NomCom.

THE CCNSO COUNCIL RESOLVED to adopt the Final Report of the CSC Charter Review Team, including its recommendations. The ccNSO Council ratifies the changes made to the CSC Charter as a result of the Charter Review Process. The ccNSO Council requests its Chair to inform the GNSO Council of this decision as soon as is it has become effective in accordance with internal Rules of the ccNSO, and work with the GNSO Council on a way to inform ICANN, PTI and the CSC accordingly on behalf of both the ccNSO and GNSO Councils. The ccNSO Council requests the secretariat to publish this decision as soon as possible.

Finally, the ccNSO Council thanks the CSC Review Team wholeheartedly for their hard work and timely conclusion of the CSC Charter Review.

THE CCNSO COUNCIL RESOLVED TO adopt the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: ccNSO Actions respecting the Customer Standing Committee.

The ccNSO Council also decides to opt for a selection committee with the mandate to consult with the RySG and GNSO Council and approve the full slate of membership. The secretariat is requested to invite Councillors (one from every region, and one NomCom appointed Councilor) to volunteer.

The secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process

THE CCNSO COUNCIL RESOLVED TO reconfirm the following persons as members of the Strategic Operational Planning Committee for the term of 2 years:

• Wafa Dahmani, .tn
• Irina Danelia, .ru
• Rosalia Morales, .cr
• Andreas Musielak, .de
• Philip Du Bois, .be
• Roelof Meijer, .nl
• Pablo Rodriguez, .pr
• Giovanni Seppia, .eu (Chair)
• Barrack Otieno, AfTLD
• Leonid Todorov, APTLD
• Michael Vassilakis, .gr
• Stephen Deerhake

Background

The current chair of the ccNSO Policy Development Process Working group on retirement of ccTLDs Nigel Roberts has been designated to become a member of the ICANN Board of Directors and as such recused from being chair of the PDP WG on retirement of ccTLDs. Stephen Deerhake was nominated by the members of the WG to replace him as chair.

Following the nomination of the working group members, THE CCNSO COUNCIL RESOLVED TO appoint Stephen Deerhake as chair of the ccNSO Policy Development Process Working group on retirement of ccTLDs no later than by 15 March 2018, 23.59 UTC

THE CCNSO COUNCIL RESOLVED to adopt the Term of Reference for review of the ccNSO Meeting Strategy, including the proposed timeline. The ccNSO Council appoints the former members of the drafting team to the ccNSO Meeting Strategy Review team:

- Alejandra Reynoso

- Margarita Valdes Cortes

- Mira Fajriyah

- Jordan Carter

- Giovanni Seppia

RESOLUTION
136-05

THE CCNSO COUNCIL RESOLVED TO nominate Nigel Roberts to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 12 starting at the end of ICANN's Annual General Meeting in 2018 for a term of three years.

135-01:
THE CCNSO COUNCIL RESOLVED TO adopt all resolutions under items 5, 6 and 7 of its 1 November 2017 consent agenda.

THE CCNSO COUNCIL RESOLVED TO adopt the charter of the Strategic Operational Planning Committee, and request the Committee to review its membership in accordance with the rules in the charter. The secretariat is requested to inform the chair of the SOPC accordingly and archive the SOPWG charter

THE CCNSO COUNCIL RESOLVED TO mandate and request the ccNSO Guideline Review Committee (GRC) to review the Operating Standards for specific reviews and, if considered necessary by the GRC, prepare feed-back and input, for submission by Council. In addition, the GRC is mandated and requested to conduct an initial review of the current status of the implementation of the recommendations coming out of the first organizational review of the ccNSO, and inform the Council of its findings.

THE CCNSO COUNCIL RESOLVED TO appoint Stephen Deerhake, as the ccNSO Representative on the Empowered Community Administration, up and until the end of the ICANN61 meeting, and the chair is requested to the ICANN secretary, confirming Stephen's appointment

THE CCNSO COUNCIL RESOLVED TO request its chair and vice-chairs to develop a procedure for a background check for future candidate nominees for Board seat 11 and 12 of the ICANN Board of Directors. In developing such a procedure, the chair and vice-chairs are advised to look at the current similar procedures used by NomCom, ASO and ALAC, for the nomination of ICANN Board Members.
Such a procedure shall be adopted by the ccNSO Council and after adoption included in the ccNSO Guideline Board election/nomination, whatever is appropriate at the time.
After the ccNSO Council has adopted the procedure, the current ccNSO nominated Board members and candidate nominee(s) shall be asked to voluntary subject themselves to the adopted background check procedure.

Independent of the qualities of the recently NomCom appointed Council member, the ccNSO Council expresses its strong disappointment in the decision of NomCom that despite its earlier assurances it has appointed a person who is directly related with a ccTLD manager, which in addition already has a seat on the ccNSO Council. The Council re-iterates its grave concern that this appointment does not respect NomCom’s role and mission to add independent people to the ccNSO Council. In addition, the ccNSO urges NomCom to indicate how they intend to assure that such an appointment will be avoided in future.
The ccNSO Council requests the Chair to draft a letter to the Chair of the Nominating Committee, the ICANN Board, and the appointee informing them of Council's views and that the proposed appointment is unacceptable to the ccNSO Council. This letter is to be adopted by Council before it is sent.

Background
The ccNSO and RySG will have to review the charter of the Customer Standing Committee, starting October 2017. To structure the review process, the ccNSO Council and RySG agreed to define the terms of reference for the review. Both ccNSO and RySG will appointed 2 members to an ad-hoc group that now has proposed the terms of reference for the first review of the CSC charter.

Decision
THE CCNSO COUNCIL RESOLVED TO adopt the Term of Reference as developed by the joint group of ccNSO and RySG: Terms of Reference Customer Standing Committee Charter Review version 1.0. The ccNSO Council request Abdalla Omari and Martin Boyle to remain member of the review team. The chair is requested to inform the RySG.

Background
At the ccNSO members meeting the recommendations of the CCWG Use of Country and Territory names to continue work on use of Country and Territory Names as TLDs were discussed and supported. However, the format to continue work is still under community discussion. Awaiting the outcome of that discussion the ccNSO Council defers the adoption of the final paper to the next meeting (July 2017).

Decision
THE CCNSO COUNCIL RESOLVED TO adopt the Final Paper of and support recommendation 1, 2 and 4:

1. Close this CWG in accordance with and as foreseen in the charter.

2. Recommend that the ICANN community consolidate all policy efforts relating to geographic names (as that term has traditionally very broadly been defined in the ICANN environment to this point) to enable in-depth analyses and discussions on all aspects related to all geographic-related names. This is the only way, in our view, to determine whether a harmonized framework is truly achievable.

4. Recommend that future policy development work must facilitate an all-inclusive dialogue to ensure that all members of the community have the opportunity to participate. Again, we believe that this is the only way to determine whether a harmonized framework is truly achievable.

The Council also request the ccNSO appointed members to the CWG to keep the Council abreast of the developments and advise the Council on next steps. The ccNSO Council thanks and congratulates the CWG and in particular its ccNSO appointed members and co-chair Annebeth Lange.

RESOLUTION 130-01:

In accordance with charter PDP WG Retirement the WG members have nominated Nigel Roberts as chair and Eberhard Lisse as vice-chair. Both accepted the nomination.

Decision: The ccNSO COUNCIL RESOLVED TO APPOINT Nigel Robert (.gg and .je) as chair and Eberhard Lisse (.na) as vice-chair of the PDP WG retirement of ccTLDs.

RESOLUTION 130-02:

Background
As chartering organization of the CWG- Auction Proceeds the ccNSO may appoint up to 5 members on this is cross-community working group. To date the ccNSO has two members on this WG.

Decision.
The ccNSO RESOLVED TO APPOINT Stephen Deerhake (.as), Pablo Rodriguez (.pr) and Jian Zhian (NomCom appointed Councillor) as ccNSO appointed members to the CWG Auction Proceeds,

Background
Cristian Hesselman (.nl) will step down at the end of the meeting as chair of the TLD OPS steering committee. The members of this group unanimously nominated Jacques Latour (.ca). In addition, the committee proposes that Brett Carr (.uk) replaces Cristina on the committee.

Decision
The ccNSO COUNCIL RESOLVED TO APPOINT Jacques Latour (.ca) as chair of the TLD-OPS steering committee and Brett Carr, .uk, as member of the TLD-OPS Steering Committee.

Background: The ccNSO will need to appoint a member to the NomCom for FY 2018 nomination process. Joerg Schweiger (current member) has served two terms and is therefore not eligible again.

Decision
The ccNSO COUNCIL RESOLVED TO request the Secretariat to send out a call for volunteers for NomCom FY 2018. As the relevant ccNSO internal guideline has not been updated to date, the call for volunteers need to include that volunteers may self-nominate, and in case the applicant is not directly associated with a ccTLD the nomination must be seconded by a member of the ccNSO. Further, the ccNSO Council will select the candidate using the same method as the FY 2017 selection.

Background:
In September 2014 the Study Group recommended Council: In light of the need for further work on the treatment of country and territory names, the complexity of the issue at hand and the aforementioned inconsistencies between various ICANN policies, it is also recommended that the ccNSO Council request that the ICANN Board extend the current rule in the new gTLD Applicant Guidebook regarding the exclusion of all country and territory names in all languages, for consecutive rounds of new gTLD applications.

Council adopted this recommendation in 2014. Given the establishment of the CCWG UCTN, Council did not pursue this recommendation, awaiting the outcome of the deliberations and recommendations of the CCWG.

Decision:
At the ccNSO members meeting the recommendations of the CCWG Use of Country and Territory names to continue work on use of Country and Territory Names as TLDs were discussed and supported. This also included the recommendation of the Study Group. However, as the format to continue work is still under community discussion, and interest of the ccTLD community in future efforts needs to be ensured the ccNSO Councils defers sending the letter to the next meeting (July 2017).

Background
At the ccNSO members meeting the ccTLD managers present were extensively informed about the decision making of the ccNSO as Decisional Participant, the ccNSO decision during the Approval Action Decision Period and Rejection Action Approval Decision Period. The focus was on discussion of the role of membership and Council. The alternatives were:
1. Only ccNSO Council to take approval action decision
2. ccNSO Council decision on approval action subject to request of members vote and members vote (under rules of the ccNSO)
3. Only members vote (no quorum, simple majority)

Following an extensive discussion, the vast majority of the ccTLD community present supports Alternative 2: ccNSO Council final decision in approval action process and rejection action petition process should be subject to request of member’s ratification vote (under the 2004 rules of the ccNSO).

Decision
The ccNSO Council requests the Guideline Review Committee to finalize the Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Approve Specified Actions and to develop the ccNSO internal rejection action procedure guideline taking into account the outcome of the consultation of the ccTLD community. The outcome is that the ccNSO Council final decision in approval action process and rejection action petition process should be subject to request of members ratification vote (under the 2004 rules of the ccNSO).

RESOLUTION

130-07:

Approval of ICANN Fundamental Bylaws Amendment to section 4.3 of the ICANN Bylaw.

Background
On 23 May 2017 the ccNSO was notified of the Board Approval of Fundamental Bylaws Amendments section 4.3 of the ICANN Bylaws (https://community.icann.org/display/ccnsowkspc/Fundamental+Bylaws+change%3A+reconsideration+process+responsibilities?preview=/64082399/66069527/23%20May%202017%20Notice%20to%20Empowered%20Community%20on%20Fundamental%20Bylaws.pdf ).

The text of the Fundamental Bylaws amendment is available and a reference included in the notification.

The ccTLD community was informed by the chair of the ccNSO (https://community.icann.org/display/ccnsowkspc/Fundamental+Bylaws+change%3A+reconsideration+process+responsibilities?preview=/64082399/66069523/%5Bccnso-members%5D%20ICANN%20Board%20adopted%20the%20proposed%20Bylaws%20change%20(Sataki).pdf) ) of the intended amendment of a Fundamental Bylaw change and of the upcoming Approval Action Community Forum during ICANN 59.

Following the letter of the chair, 33 ccTLD managers expressed their support for the amendment and one expressed its abstention.

At the Approval Action Community Forum (27 June 2017) no objections were expressed to the amendment. At the ccNSO Session on the topic, the vast majority of the ccTLDs present supported the proposed Fundamental Bylaw amendment.

Decision
In accordance with section 6.1 (a) and Annex D section 1.4 (a) the ccNSO Council as one of the Decisional Participants, APPROVES the amendment of section 4.3 as proposed. This decision becomes effective 7 days after publication of this resolution on the ccNSO website. The chair of the ccNSO is requested to notify the Empowered Community Administration in writing of this decision as soon as possible and forward this notice to the Secretary.

Decision
After an extensive discussion, including but not limited to an in depth briefing by ICANN’s meeting team, the ccTLD community present supports the continued ccNSO presence and participation at ICANN 60 (Abu Dhabi). The ccNSO Council will therefore continue to prepare for and assist in the organization of ICANN 60 and does not see terms to change the regular mode of participation.

Background
The CCWG chairs requested the ccNSO to support continuation of the CCWG WS2 work, the decision was deferred from last meeting to sense the ccTLD community’s level of support for the work undertaken in CCWG Work stream 2. At the ccNSO meeting at ICANN 59, the community present was in support of continuation.

Decision
The ccNSO Council support continuation of the activities of the CCWG as proposed by the co-chairs of the CCWG and requests the chair to inform the co-chairs as soon as possible.

The ccNSO Council initiates the ccNSO Council procedure to prepare a submission to the ICANN FY 2018 Budget and/or Operational Plan seeking an increase in the number of ccNSO traveling slots. The ccNSO Council designates Nigel Roberts as lead of the drafting team and request the Secretariat to send out a call for volunteers to take part in the drafting team. In preparing the Council Statement the drafting team is requested to propose a reasonable number of traveling slots and the rationale for the proposed number. 

The Chair of the ccNSO is requested to inform the chair of the ICANN Board Organizational Effectiveness Committee that the ccNSO requests to defer the start of the ccNSO Organizational Review by twelve months. 

1. In accordance with Annex B section 3and 4 of the ICANN Bylaws, the ccNSO Council decides that:
A. Based on a review of the issues, considering that the Threshold Criteria are met, and taking into account General Counsel’s opinion, the Issues Manager’s recommendation is to initiate one (1) ccNSO Policy Development Process to develop policies for a Review Mechanism and on the retirement of ccTLDs.

B. The initial focus needs to be on developing a policy for Retirement of ccTLDs, and only after the substantive work has been concluded the focus should be on developing recommendations pertaining to the Review Mechanism o decisions on delegation, transfer, revocation and retirement of ccTLDs.

C. To appoint two working groups each with its own charter, working method and schedule.

2 The Secretariat is requested to send out a call for volunteers for the first WG, and invite other stakeholders listed in the relevant charter, to participate in the WG in the manner most suited to them.

3 As required under Annex B, the Chair of the ccNSO is requested to formally inform the Chair of the GAC and ask the GAC to advise or provide an opinion.

4 The Chair of the ccNSO is requested to recommend the ICANN Board of Directors to defer any decisions pertaining to the retirement of a ccTLD until such a time the policy for the retirement of the ccTLD has been developed following this ccNSO PDP 3 and adopted and implemented by ICANN.

5 The Secretariat is requested is publish this resolution as soon as possible and upon publication it becomes effective.

The ccNSO Council expresses its interest to assist the GAC Underserved regions WG to prepare a FAQ and high level informational document to explain procedures around delegation, transfer and revocation of ccTLDs.
Once details are better understood the Secretariat is requested to send out an appropriate call for volunteers.

1. The ccNSO Council adopts the Final report of the ccNSO Extended Process Similarity Review Panel Working Group and the recommendations contained in that report.

2. The chair of the ccNSO is requested to inform the chair of the ICANN Board of Directors accordingly, and further note that by submission of the requested guidance and refinement it has completed its work and considers the 3rd review of the Fast Track Process completed. Thirdly the Board should be requested to discuss and decide on the overall IDN ccTLD policy recommendations as submitted to the Board in September 2013, as foreseen in Annex B section 15 of the ICAN Bylaws to replace the Fast Track Process.

3. The Members, observers and other participants of the WG EPSRP are thanked wholeheartedly for their hard work, and the working group is closed. The secretariat is requested to inform the WG accordingly and publish this resolution as soon as possible.

THE CCNSO COUNCIL RESOLVED TO adopt the Selection Report for the Board Seat 11 Nomination Process, and thanks Joke Braeken for her work as Nomination Manager.

The ccNSO Council nominates Chris Disspain to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 11 starting at the end of ICANN's Annual General Meeting in 2017 for a term of three years.

The Council requests its Chair to inform the ICANN Secretary accordingly.

THE CCNSO COUNCIL RESOLVED TO adopt the Election Report for the General Council Elections 2017, and thanks Joke for her work as Election Process Manager.

The ccNSO Council congratulates the elected candidates and notes that they will take their seat at the end of the ccNSO meeting at the end of the Council Copenhagen meeting, at ICANN 57 meeting.

The ccNSO Council adopts the Election Report for the Special Council Elections for the African Region 2017, and thanks Joke for her work as Election Process Manager.

The ccNSO Council congratulates Abdalla Omari, the elected candidate and notes that Abdalla will take his seat at the end of this ccNSO Council meeting and his term ends in March 2018.

THE CCNSO COUNCIL RESOLVED TO adopt the timeline as proposed for the special ccNSO Council for the North American region to fill the vacancy on the Council from that region.

123.04b

THE CCNSO COUNCIL RESOLVED TO appoint Joke Braeken as Election Manager for the special ccNSO Council for the North American region.

THE CCNSO COUNCIL RESOLVED TO ADOPT the ccNSO Guideline: ccNSO Nominations to Specific Review Teams as proposed by the ccNSO Guideline Review Committee (GRC WG)

The ccNSO Secretariat is requested to publish the above mentioned Guideline as soon as possible on the ccNSO Website and inform the community accordingly. The adopted Guideline will be effective 7 days after publication of the Guideline on the ccNSO Website.

THE CCNSO COUNCIL RESOLVED TO adopt the final report of the CCWG to develop a Uniform Framework of Principles and Recommendations for Cross Community Working Groups and the framework proposed by this CCWG. The ccNSO Council invites ICANN's advisory committees and Address Supporting Organisation to also adopt the framework.

The secretariat is requested to post the final report and include the framework as guideline to guide the creation of cross-community working groups once it has become effective, 7 days after publication.

The ccNSO Council congratulates the CCWG with the end result and want to thank the members, in particular the co-chairs Becky Burr (ccNSO co-chair) and John Berard (GNSO co-chair) for their hard work

At the request of the Issue manager, the ccNSO Council requests the ccNSO secretariat to send out a call for volunteers as soon as possible for one or two drafting teams for charters of the working groups to:

Develop the review mechanism of decision pertaining to the delegation, transfer, revocation and retirement of ccTLDs and
Develop recommendations for a policy on the retirement of ccTLDs.
The draft charters will be included in the Issue Report, which should be available for consideration by the Council at its meeting in Copenhagen (ICANN 58). The drafting teams should take into account and be guided by the documentation suggested by the Issue Manager.

THE CCNSO COUNCIL RESOLVED TO adopt the charter of the CCWG new gTLD Auction Proceeds and by adopting will participate as one of the chartering organisations. The chair of the ccNSO is requested to inform her counterparts in the other Supporting Organisations and Advisory Committees accordingly.

The ccNSO secretariat is requested to send out a call for volunteers to fill the slate of 2-5 ccNSO appointed members. The call for volunteers should include specific reference to the requirements in the charter. Further, this call for volunteers is not limited to the ccTLD community. Representatives of organisations, closely related to ccTLD managers, with experience in the areas to be considered by the CCWG new gTLD Auction proceeds. The Council will use its usual procedure to appoint a limited number of members on a (CC) WG.

Resolution 121-01:

Under the assumption and conditional to the ICANN 27 May 2016 becoming effective on 1 October 2016, the CCNSO COUNCIL RESOLVED TO adopt the following Guidelines as proposed by the ccNSO Guideline Review Committee (GRC WG):
• ccNSO Guideline: Board Seat 11 and 12 Nomination
• ccNSO Guideline: Selection and appointment ccNSO member Root Zone Evolution Review Committee (RZERC)
• ccNSO Guideline: Appointment ccNSO representative Empowered Community Administration Committee

The ccNSO Council adopts the timeline for the general ccNSO Council election 2017 as proposed.
The ccNSO Council appoints Joke Braeken as Election Manager for the ccNSO Council Election Process 2016

The ccNSO Council adopts the timeline as proposed for the special ccNSO Council for the African region to fill the vacancy on the Council from that region.
The ccNSO Council appoints Joke Braeken as Election Manager for the special ccNSO Council for the African region to fill the vacancy on the Council from that region

The ccNSO Council adopts the following timeline for the Board Seat 11 Selection/Nomination procedure (whatever is appropriate)
The ccNSO Council appoints Joke Braeken as the Nomination/Selection Manager for the Board Seat 11 Selection/Nomination procedure (whatever is appropriate).

THE COUNCIL RESOLVED TO approve the application of the ccTLD manager of .ba and welcomes Universtiy Telinformatic Centre (UTIC), the ccTLD manager for .ba (Bosnia and Herzogovina), as the 159th member of the ccNSO.

THE COUNCIL RESOLVED TO approve the membership of Timo Võhmar, .ee, of the cross-community working group on use of country and territory names as TLDs. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Timo as ccNSO appointed member of the WG.

THE COUNCIL RESOLVED TO adopt the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee and request the secretariat to publish it on the ccNSO website as soon as possible and this Guideline will become effective 7 days after publication. The ccNSO Council requests its chair to inform the community of the adoption of the Guideline.  

Resolution 117-01: 

THE COUNCIL RESOLVED TO appoint Alejandra Reynoso as chair of the ccNSO Programme WG. The secretariat is requested to inform the members of the Programme WG, relevant ICANN staff accordingly, and update the webpage of the WG.   

Resolution 117-02: 

*THE COUNCIL RESOLVED TO make all face-to ¬ face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with.

If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.

2.  The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.

3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.

Background
Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face
meetings are open to observers, and will be listed as such.

However, some matters do justify confidentiality and excluding the public, such as (example list):
Employment matters
Discussion on persons
Contractual matters
Any proceedings of the Ombudsman
Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
Any item where there has been a request to deal with it in confidence and where that request is granted

Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.

Resolution 117-03: 

*THE COUNCIL RESOLVED TO adopt the ccNSO 2016-2018 Work Plan and schedule and requests the secretariat to update the work plan monthly and in accordance with the ccNSO

Resolution 114-01:

The ccNSO Council adopts report on the replacement of a ccNSO appointed member of the CWG-Stewardship and appoints Maarten Simon as newly ccNSO appointed member of the CWG-Stewardship.

Resolution 114-02:

The ccNSO Council welcomes the advice of the Programme WG. Based on the advice the ccNSO Council decides to continue with three (3) meetings a year, at least until the end of the year 2017. The ccNSO Council will revisit the topic by August 2017 to organize the community assessment of the new format as advised. The Council itself will revisit the topic at the end of 2017. The secretariat is requested to include the community assessment and Council revisiting the topic in the annual work plan.