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1. Any single outreach event may be attended by multiple persons; however, each one is considered an individual trip requiring a separate Trip Proposal Formtraveler is counted as utilizing one of structure's allocated trips.
2. If an approved trip is voided or cancelled for some unanticipated and/or extraordinary reason, a replacement trip will be allocated to the affected organization within FY14.
3. Travel may not be booked individually or through the event organizers; ICANN's Constituency Travel department will ensure that any financial outlays are optimized to the maximum extent possible.
4. For this pilot program, it will not be possible to support trip "compounding" or "splitting" of expenses or any other strategy with a goal of increasing the number of individual trips (limit of 5) assigned to an organization. ICANN appreciates all reasonable efforts on the part of participants to minimize expenses; however, to properly manage this unique new resource during this pilot phase, each individual trip stands on its own and will require separate authorization and tracking.
5. Trips must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory.
6. All trips must be completed before the end of ICANN's 2014 fiscal year, that is, the participant must have returned to his/her originating destination on or before 30 June 2014. If the program is continued in a succeeding year, any pilot trip allocated but not taken will not carry over.
7. A Trip Assessment must be completed for each outreach event attended, which describes how the original purpose(s) and outcome(s) were realized. 

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