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APRALO Beijing Events OC

Tuesday 22 January 2013 at 0400 UTC

Action Items

1. First AI: Confirm that the Philippines (as new chapter) have been invited and responded.

points 2b - update on local hotels required. G reported  we are in the process of working on this with meeting staff.

2.  AI: Write to Pavan about the VISA and ask everyone if they have received the letters.

3. Showcase Reception

Concern about having a combined ICANN - wide and APRALO reception

7-9 PM timeslot confirmed by staff.

Holly asked if they are comfortable with the "Separate Reception" -  from ICANN event. - All participants agreed.

Edmon: Exploring the idea of inviting the entire the wide ICANN community. Increase the budget.

Biggest item would be the conflict with other events.

Holly clarified that this would not be an ICANN official events

There are implications if it is an APRALO as supposed to the ICANN  official events.

CLO: From the very beginning we have invited the wider ICANN community

Keep in mind that wider event implies more recognition

Holly:

-Not official ICANN reception- but perhaps we can invite the wider community

-If we have an speaker o two

-Questions needed to be answered:

Holly asked Maureen and Edmon: Are interpreters needed? Yes

Sponsorship and Promotion

1. What Budget from ICANN are we getting and I am not too sure about.

AI: To see if the what else if anything we need sponsorship for and what we are able to get. Get the cost.

Showcase

We need to determine if we need more money.

Is there an ICANN budget and what we need the ICANN for.

AI: Contingency fund? AI: Ask Heidi about this fund.

Capacity: Maureen was supposed to get in touch with Janice.

Janice would be back to her on what were the possibilities.

ALS: We need to identify what the needs are for capacity building

AI: Pavan to get in touch with ALS. Capacity building.

Holly asked are we planning to get people  at 7 am every day ?

Holly and CLO = No to capacity building.

Hong:  Meeting sponsored by Chinese Government and chinese. We would like to make it on Monday, 11-12:30., main room. APRALO would be one of the co-hosts of the events.

Holly asked Hong to send details about the event.

General Aseembly: Holly looked at the topics and it looks like this is simple, something such as outreach.

Holly asked all to spend time on Multistake-holder meeting.

Rinalia asked all to look at the topics and identify what would be the best topics to addresss.

AI: All to look at the topics and make decisions on what topics (3) and suggested speakers (people among the pool of attendees)

Rinalia suggested max 3 topics and suggested speakers.

Next call : Finalize the topics and the speakers.

Youth Forum:  ICANN staff would like to know how this forum relates to ICANN's meeting. Hong mentioned that this would be different from her proposed Chinese speaking event.

Heidi clarified contigency fund of 2,000 can be used for sponsorship - no. It is for travel, logistics, etc.

Gisella to circulate a doodle for next meeting in 2 weeks.

Thank you

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