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Strategy Status 


APPROVED

In order to take advantage of CROP deliverables in FY18, an Outreach Strategic Plan must be completed, approved internally within the structure/organization, and concurred by the applicable Regional Stakeholder V.P. team.

Person Completing Form:Satish Babu

Outreach Strategy

Outreach Plan
Description and
Details:


FY18 APRALO STRATEGY

Overview of 2016 and 2017-2018 activities


APRALO objectives: To build and enhance capacity among existing ALSes as well as create outreach opportunities to build connections with regional organizations as well as with current and potential ALSes and individuals who could be assisted to contribute to policy processes within ICANN.

Since June 2016, the APRALO Leadership Team (ALT) has gained sponsorship from a variety of sources to carry out its outreach objectives. During this period, APRALO was involved in the following activities:

  • New leadership – Satish Babu taking over from Siranush Vardanyan as RALO Chair. Ali AlMeshal remains as Vice Chair. The second VC position is currently vacant, to be filled in before the GA during ICANN60.

  • Established a mentorship programme to develop leadership capacity of ALS members who volunteered for the programme.

  • Continued our collaboration with the APAC Hub to create capacity building webinars

  • Participated in the following events (numbers relate to the attendance of APRALO Leaders)

    • (5) attended ICANN meetings in Helsinki, Hyderabad and Copenhagen

    • (4) attended APRICOT (Ho Chi Minh City) – participated in APTLD and AP* mtgs – 3x CROPP, 1x private sponsor (also 3 sponsorships for fees and 1x self-sponsoring of additional accommodation).

    • (4) participated in the China Internet Forum (Beijing) – 4x private sponsorships

    • (2) and ALS members attended APrIGF (Taipei) - participated in various sessions and the development of the Synthesis Document to present Asia-Pacific IG concerns to the Global IGF – 1x Fellowship and 1x part-private & part-self-sponsored, ALS members were privately sponsored or were Fellows

    • (2) attended APNIC42 (Colombo) and the AP* meeting – 1x Fellowship and 1x private sponsor

    • (2) and ALS members - participated in 2016 Global IGF (Guadalajara) – 2x FY18 budget

    • (2) are members of the Management Steering Groups of the APrIGF and the APSIG

    • (1) participated in the AP Internet Governance Academy (Korea) – APAC Hub sponsored

    • (1) participated in the organization of the first APSIG (Bangkok)

    • (1) coordinated the IndiaSIG prior to the Hyderabad meeting (ICANN funding provided)

  • Supported ICANN FY18 budget applications for ALT and ALS outreach events

  • Continued to promote ALS events on the APRALO Outreach calendar

  • Continued to encourage ALS participation in ALAC policy development

  • Maureen Hilyard became a Director of the Public Interest Registry Council for .NGO

Throughout 2017-2018, APRALO will continue its community outreach through regional events that offer the greatest opportunity to make contact with regional organisations, ALS members and potential APRALO members (organizations and individuals). Priority will be given to activities where we have established an identity as a reputable regional internet organisation, and reognised as one of the AP* organisations that regularly participate in and feed back to the members of APRICOT and APNIC meetings. The Leadership team approached the Budget Committee for FY18 funding for at least 3 members of the team to attend the APRICOT meetings which are the gathering of all the regional IT-related organisations. Although the proposal was accepted, it was conditional on using CROP, however as our schedule of events in the region indicates, five CROP slots would not meet the outreach requirements for our region. Satish and Maureen are members of the APrIGF Multistakeholder Steering Group (MSG) and while Maureen has participated as a member of the 2016 Election and the 2017 Fellowship and Programme Committees as well as co-chaired the Synthesis Document Town Hall Sessions, Satish has also contributed to the Synthesis Document and both participate in the APrIGF programme as workshop coordinators. Despite out hands-on role with this activity, it has been a regular for CROP use by two members of the team.

For 2016 two slots remained to be used by the Leadership Team to attend regional events that they had not participated in before. These were to be the Nepal IGF and the Pacific IGF in Vanuatu. Use of the CROP places for both events fell through because the Nepal event was postponed into the FY18 year, and the conflict of getting a visa for Johannesburg meant that there was no one available to attend the Pacific IGF. Because both events were to be held in the month of June, it was impossible for any other opportunity to use them by the end of the financial year.

Our priority for CROP will be 2 x APRIGF, and 3 slots to be used for regional events by the other Leadership Team members. The Leadership Team and ALS members will take advantage of Fellowships and other financial resources in order to reach out to their communities to gain more interest in ICANN

APRALO has access to various funds to assist the Leadership Team and selected active ALS participants, to attend events within the region with the purpose of outreach and engagement. These funding sources proposed for APRALO activities in FY18 include:


Funding Source

Purpose

Potential Users of the fund

CROPP

Provides 3 nights & 4 days attendance for five individuals at regional events. for example

  • APRICOT, APNIC, APrIGF, APSIG, APTLD and ArSIG

  • Pacific IGF and other regional events

Leadership Team and members to provide outreach to communities about APRALO activities & networking


FY18 Budget

(proposed to FBSC and accepted – some referred to CROP)

Full funding to attend the following events

  • APRICOT – Kathmandu (March 2018)

  • APIGA – Korea (Aug 2017)

  • General Assembly – Abu Dhabi (Oct 2017)

  • Armenian IGF & SIG – Armenia (July 2017)

  • India SIG (Oct 2017)

  • Global IGF (conditional on acceptance by MAG of ALT submissions) – Geneva (Dec 2017)


  • Leadership Team

  • ALS members–potential leaders

  • All ALS representatives

  • Armenian ALS members

  • India ALS members

  • Leadership Team

Fellowships


  • APrIGF – session leaders will be a priority (Bangkok, July)

  • APSIG (Bangkok, July)

  • APRICOT (Katmandu, March 2018)

  • APNIC 44 (Taichong, Taiwan, Oct)

  • Net Hui (Auckland, Sept)

Any ALS member who wishes to make a Fellowship application to attend and participate any of these events which offer Fellowships

Private sponsors

A range of events provided by private sponsors for example, Dot Asia and Internet Society of China

Also, WSIS (Geneva, June) Diplo Foundation

Members of private sponsor organisations who want to participate in any other ICANN or non-ICANN event

Self-sponsorship

Any national, regional or international event

Any members who cannot get sponsors to attend and participate in any national, regional or international event



Date Submitted:19-Jul-2017
Acknowledgements Section

Note: To be completed by a Program Coordinator (PC) designated by this organization/structure.

AcknowledgementsConfirmed?NameDateNotes
The detailed Outreach Strategic Plan has been properly completed per CROP requirements.


Yes


Satish Babu



The ICANN Organization / Structure's leadership has authorized this Outreach Strategic Plan.


Yes


Satish Babu


19-Jul-2017


The Outreach Strategic Plan has been concurred by the Stakeholder Engagement V.P.


Yes


Benedetta Rossi


21-Jul-2017


As per Jia-Rong Low

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CROP Outreach Strategic Plan Template (May 2017)

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