Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/xYH3Cg.
This agenda was established according to the GNSO Operating Procedures v3.5, updated on 24 October 2019
- An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
- An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.
GNSO Council meeting held 21:00 UTC: https://tinyurl.com/4rcwyvmh
13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; (Friday) 00:00 Moscow; (Friday) 08:00 Melbourne
GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
Item 1: Administrative Matters (10 mins)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes of the GNSO Council meeting on 18 November 2021 were posted on 03 December 2021.
Minutes of the GNSO Council meeting on 16 December 2021 were posted on 03 January 2022.
Item 2: Opening Remarks / Review of Projects & Action List (15 minutes)
Item 3: Consent Agenda (0 minutes)
Item 4: COUNCIL DISCUSSION - Recurring Updates on the SubPro ODP (20 Minutes)
On 12 September 2021 the ICANN Board directed the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures Final Report and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 27 November 2021, the Council appointed Jeff Neuman to serve as its liaison to the SubPro ODP.
On 20 December 2021, ICANN org announced that the SubPro ODP had formally launched. While, ICANN org had already exchanged emails and held meetings with the liaison, this was nevertheless an important milestone. During the early stages, ICANN org provided a set of preliminary questions for consideration by the liaison and Council. On 18 November, the GNSO Chair forwarded the liaison’s proposed responses to those questions to the Council. During the December Council meeting, additional time was provided for SG/C consideration; a deadline of 13 January 2022 was set for any input to the draft responses.
Also during the December meeting, the Council discussed the consideration process more generally for ODP interactions. After that discussion, minor revisions were made to the process to take into account input from Councilors. The updated process was shared to the Council list on 11 January 2022.
Here, while there may not be significant updates to report at this stage, the Council is committed to staying current and engaged in the progress of the SubPro ODP and will accordingly receive an update on the SubPro ODP
4.1 – Introduction of topic (Council leadership)
4.2 – Update (GNSO Council liaison to the SubPro ODP, Jeff Neuman)
4.3 – Council discussion
4.4 – Next steps
Item 5: COUNCIL DISCUSSION - System for Standardized Access/Disclosure (SSAD) Operational Design Phase and Next Steps and Preparation for the Consultation With the ICANN Board (50 minutes)
On 3 December 2021, Philippe Fouquart shared on the GNSO Council mailing list that the SSAD ODP Team is in the process of finalizing its analysis, including work related to the SSAD Cost Model. As such, and in connection with the Council’s request for a consultation (as captured in the Recommendations Report and elsewhere) with the ICANN Board related to concerns around financial sustainability, the next phase of that consultation will be scheduled in January 2022.
Ahead of the January consultation, an update session for the Council and GNSO appointed EPDP Team members was scheduled for 20 December 2021, focusing on the SSAD Cost Model information. During that meeting, the Council, GNSO appointed EPDP Team members, and GDPR Board Caucus members discussed the findings from the Operational Design Assessment (presentation) and the implications on the viability of the SSAD. On 4 January 2022, Philippe Fouquart shared a summary paper capturing the different ideas and suggestions that were made during that meeting. The Council scheduled a follow-on call on Wednesday 12 January 2022 to determine if there is convergence within the Council on possible next steps (see recording, presentation as well as follow up email sent on 17th January 2022 with an updated SSAD ODP Next Steps document).
While the Council received an early update, a general webinar on the SSAD ODP was held on 18 January 2022.
In addition and as noted above, the Council is to meet with the ICANN Board on 27 January as the next step in its consultation related to concerns around financial sustainability of the SSAD.
Here, the Council will have an opportunity to reflect on the previous meetings on the SSAD ODP and any potential next steps, taking into account recent meetings, webinars, and discussions. The Council will also prepare for the upcoming consultation with the Board.
5.1 – Introduction of topic (Council leadership) Presentation slide deck
5.2 – Council discussion
5.3 – Next steps
Item 6: COUNCIL DISCUSSION - Next Steps for Strategic Planning Session Action Items (15 Minutes)
The GNSO Council completed its fifth GNSO Council Strategic Planning Session (SPS), which took place in a virtual format in October and November 2021. The report from the SPS is available on the GNSO Master Calendar. In the Wrap up & Conclusion section of the report, there are a collection of focus areas and action items. While some of those action items represent ongoing adjustments in the way the Council fill function, others require specific activity.
Here, the Council will review some of the 12 action items collected during the SPS.
6.1 – Introduction of topic (Council leadership)
6.2 – Council discussion
6.3 – Next steps
Item 7: ANY OTHER BUSINESS (10 minutes)
7.1 - Update on ICANN73 planning. ICANN73 GNSO Draft schedule
7.2 - Update from the Standing Committee on ICANN’s Budget & Operations (public comment due on 07 February 2022).
7.3 - Acknowledgment of GNSO Council Additional Budget Requests, if applicable (submissions due 24 January 2022).
7.4 - Acknowledgement of GNSO contact to the Universal Acceptance Steering Group (UASG).
7.5 - Draft letter small team Modifying Consensus Policies (18 Jan 2022)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)
References for Coordinated Universal Time of 21:00 UTC
Local time between November and March Winter in the NORTHERN hemisphere
California, USA (PST) UTC-8 13:00
San José, Costa Rica (CST) UTC-6 15:00
New York/Washington DC, USA (EST) UTC-5 16:00
Buenos Aires, Argentina (ART) UTC-3 18:00
Rio de Janeiro, Brazil (BRT) UTC-3 18:00
London, United Kingdom (GMT) UTC+0 21:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00
Paris, France (CET) UTC+1 22:00
Moscow, Russia (MSK) UTC+3 00:00 (Friday)
Singapore (SGT) UTC+8 05:00 (Friday)
Melbourne, Australia (AEDT) UTC+11 08:00 (Friday)
DST starts/ends on Sunday 27 March 2022, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 13 March 2022 for the US.